Administrative Assistant - Oak Brook, United States - Innovista Health

Innovista Health Oak Brook, United States

3 days ago

Description

Job Description

Job DescriptionDescription:

Do you wake up every morning inspired to solve problems and make a meaningful impact in healthcare? If so, we want to hear from you.

At Innovista Health, we're leading the effort to drive transformative change in healthcare. We are a full-service value-based care and managed service organization that partners with independent providers to help them navigate, succeed, and thrive in value-based care.

Founded in 2013, Innovista Health offers solutions for providers at every point along the continuum of value-based care, ranging from care management, provider/ACO enablement, and quality improvement to performance insights, reporting, and managed administrative/payment services.

While Innovista Health's main offices are in Oak Brook, IL and Houston, TX, we have remote employees throughout the US.

We're thrilled to announce a dynamic opportunity for you to become an integral part of our Oak Brook, IL team. As an on-site contributor, you'll play a key role in pioneering a pathway toward a more streamlined and effective healthcare system.

JOB SUMMARY

Join our dynamic team as an Administrative Support Specialist in our corporate office. In this role, you'll play a crucial part in ensuring the smooth operation of one or more departments. We are seeking a highly organized and proactive individual to handle general clerical, receptionist duties, and contribute to various projects. Uphold our professional image through in-person, electronic, and phone interactions.

DUTIES AND RESPONSIBILITIES

Provide comprehensive administrative support to designated teams or departments.
Efficiently manage day-to-day administrative tasks and contribute to ongoing projects.
Create, format, and maintain forms and spreadsheets to streamline processes.
Innovate and enhance administrative procedures for increased efficiency.
Assist in meeting facilitation by taking accurate minutes and notes.
Draft and distribute professional emails to teams and departments.
Monitor and manage office and mailing supplies, placing orders when necessary.
Perform administrative tasks independently, showcasing precision and speed.
Handle incoming and outgoing mail, including sorting, stamping, and processing.
Process claims and appeals using the EZCAP system.
Prepare packets for UM client meetings with meticulous formatting and review.
Oversee outgoing mail, including priority and overnight shipments.
Track postage and manage envelope inventory on a monthly basis.
Download and upload files on the health plan portal as needed.
Uphold member/patient privacy in accordance with HIPAA standards.
Coordinate catering for office meetings and visitors.
Professionally manage incoming calls, transferring and forwarding as needed.
Maintain accurate sign-in sheets for all visitors and guests.
Order office supplies, flowers, and gift cards as requested.
Manage business card and signature stamp orders for all offices.
Assist in the management of conference room calendars.
Contribute to the Safety Committee binder with updates and assigned roles.
Fulfill catering requests for onsite or client meetings.
Perform other duties as assigned.

Requirements:

High school diploma or equivalent required. Associate degree or equivalent experience highly preferred.
2-3 years of relevant professional experience, including healthcare and project coordination.
Exceptional organizational skills.
Effective verbal and written communication skills.
Strong analytical skills for creative problem-solving.
Proficient in MS Office Applications; ability to learn specific software systems.
High attention to detail and accuracy.

BENEFITS:

We are committed to creating a culture where everyone feels important, welcomed, and included. We demonstrate this commitment by offering a comprehensive benefits package that fosters opportunities for growth and advancement and supports the physical, mental, and financial wellbeing of our team members.

HEALTH & WELLBEING

A choice health coverage, including HMO and PPO, plus Flexible Spending Account (FSA) and Health Savings Account (HSA) options
Dental and vision coverage
Company-paid benefits (short- and long-term disability, employee life, and accidental death and dismemberment)
Employee Assistance Program
Discounts and perks on gym memberships, shopping, travel, recreation, and more

FINANCIAL GROWTH

A yearly discretionary bonus
401(k) with a company match
Rewarding employee referral bonuses

WORK/LIFE BALANCE

Generous paid time off policy that increases with tenure
Nine paid company holidays + three Diversity Days
Paid Parental Leave (up to 6 weeks, subject to applicable waiting period)
Potential to work hybrid or remote and/or create a flexible work schedule (role specific)

JOB SATISFACTION & ADVANCEMENT

Clear career advancement and growth pathways
Continuous education opportunities
Diversity, Equity & Inclusion Committee with various Business Resource Groups you can join
Company-wide socials and gatherings
"Dress for Your Day" policy
An open-door policy that encourages direct communication with our CEO and upper management, fostering transparency and inclusivity in our work culture

Benefits may be subjected to an applicable waiting period.

Innovista provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Administrative Assistant

1 week ago

Thunderbird LLC. Oak Brook, United States

**Administrative Assistant Position Overview** · **Administrative Assistant Essential Functions** · - Providing primary day-to-day administrative support. · - Drafting, proofreading, editing, organizing, tracking, and filing various business documents in accordance with establish ...
Administrative Assistant

1 week ago

Desired Aesthetics Oak Brook, United States

We're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company ...
Administrative Assistant

2 weeks ago

Thunderbird LLC. Oak Brook, United States

**Administrative Assistant Position Overview** · **Administrative Assistant Essential Functions** · - Providing primary day-to-day administrative support. · - Drafting, proofreading, editing, organizing, tracking, and filing various business documents in accordance with establish ...
Administrative Assistant

1 week ago

Ameriprise Financial Oakbrook Terrace, United States

Position title**:Administrative Assistant** · Position Description: · Step into an instrumental role as an Administrative Assistant with Ardent Wealth Advisors, a private wealth advisory practice of Ameriprise Financial Services, LLC. Help conduct the smooth operation of a fast-p ...
Office Administrative Assistant

1 week ago

Collegis Education Oak Brook, United States

This is a highly visible position that carries out general office and administrative tasks such as greeting guests, answering phones, maintaining conference room calendars, ordering office and kitchen supplies, arranging building requests and helping with various other requests. ...
Administrative Assistant

1 week ago

Physicians Revenue Group Downers Grove, United States

We are looking for a responsible **Administrative Assistant** to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's gene ...
Administrative Assistant

1 week ago

Community High School District 99 Downers Grove, United States

JobID: · **Type**: · Secretarial/Clerical/Administrative Asst (37 weeks per year)**Date Posted**: · 4/15/2024**Location**: · North High School**Date Available**: · 04/29/2024 · **Administrative Assistant to CTE Department** · *** · **Description**: · 5 days/week; 37 weeks/year; · ...
Account Administrative Assistant

2 weeks ago

Pritti Jewels Oakbrook Terrace, United States

**Job Description: Administration Assistant** · **Company Overview**: · Pritti Jewels is a renowned fine jewelry supplier catering to off-price department stores and e-commerce platforms. We specialize in crafting exquisite jewelry pieces that embody elegance and quality. · **Pos ...
Assistant Administrator

1 week ago

Briar Place Nursing and Rehabilitation Indian Head Park, United States

Briar Place Nursing Center is looking for a highly motivated individual interested in a rewarding career in long-term care. As an Assistant Administrator, you will be working with a team of administrative and clinical professionals to lead staff and manage the facility. If you ar ...
Administrative Assistant

2 weeks ago

Sisul & Germanier, LLC Downers Grove, United States

**Job description** · **Responsibilities** · - Client interaction - electronic and in person · - Assist with drafting, editing and filing/recording legal documents · - Drafting and editing correspondence · - Office communications workflow · - File maintenance · - Office administr ...
Administrative Assistant

2 weeks ago

Community High School District 99 Downers Grove, United States

JobID: · **Type**: · Secretarial/Clerical/Administrative Asst (37 weeks per year)**Date Posted**: · 5/6/2024**Location**: · North High School**Date Available**: · 08/12/2024 · Attendance Office Secretary · - Monday - Friday, 7:00 am - 3:30 pm · - Start Date: 08/12/2024 · - 5 days ...
Administrative Assistant

2 weeks ago

Spectrum Ventures Countryside, United States

FROM PEOPLE FOR PEOPLE · The Non-Profit Society for Parity Social Work Braunschweig mbH (GGPS) is a diverse, creative, colorful, and dedicated company with a wide range of support services for people, employing around 650 people. · Are you a "good soul", an organizational talent, ...
Administrative Assistant

1 week ago

AVW Equipment Maywood, United States

**Company Overview**: · Automatic Vehicle Wash Equipment Co., Inc. (AVW) is a family-owned company with more than 50 years of car washing equipment manufacturing experience including product innovation. The company believes in building long-term, mutually beneficial business rela ...
Administrative Assistant

15 hours ago

Key Investment & Management Inc. Lombard, United States

Key Investment & Management Inc. · Firm Overview · Key Investment & Management Inc. is a well-established Chicagoland investment and commercial real estate firm seeking a full time Administrative Assistant for our Property Management Team. Founded over 45 years ago, Key Investmen ...
Administrative Assistant to Athletic Department

1 week ago

Community High School District 99 Downers Grove, United States

JobID: · **Type**: · Secretarial/Clerical/Executive Administrative Asst (52 weeks)**Date Posted**: · 4/17/2024**Location**: · South High School**Date Available**: · 07/01/2024 · **DESCRIPTION**: Administrative Assistant to Athletic Department · - 8 hours/day; 40 hours/week; 5 day ...
Administrative Assistant

3 weeks ago

Phoenix Industries Forest View, IL, United States Freelance

Position: Administrative Assistant (m/f/d) · in the public sector, contract until · **AfA Bremen** · Schlachte 27/28 · 28195 Bremen · Phone: · **Responsibilities**: · - Independent and responsible handling of various administrative tasks, including: · - Processing of travel req ...
Administrative Assistant

1 week ago

Marquette Management Lisle, United States

Lucrative and fun Our property located in Lisle, IL is seeking an Administrative Assistant to assist Leasing Professionals. · If you have "personality plus," enjoy people, and like to be the best, we need to talk. Weekends a must. · MOST IMPORTANT JOB FUNCTIONS · - SELF MOTIVATED ...
Administrative Assistant

1 week ago

GAH Inc Bridgeview, United States

GAH Inc, is an online social-good company and is seeking an highly motivated Administrative Assistant with strong communication skills to join our team. This position combines aspects of the roles of administrative assistants, customer service and operations support in order to p ...
Administrative Assistant

1 week ago

Oak Park Elementary School District 97 Oak Park, United States

JobID: 2564 · **Position Type**: · Administrative Assistant/Clerical/Administrative Assistant - 11 Months**Date Posted**: · 5/11/2024**Location**: · Henry Wadsworth Longfellow School**Date Available**: · August 2024 · **Administrative Assistant** · **Assignment**:Longfellow Eleme ...
Administrative Assistant

1 week ago

Acuren Inspection, Inc. Bensenville, United States

Position Summary: · The Administrative Assistant will perform administrative and office support activities. Duties will include fielding telephone calls, receiving and directing visitors, word processing, filing, faxing, and may include coordination of purchasing and facilities m ...