- Responsible for the coordination/completion and the quality of the clerical work for the department/office, which includes answering telephones, providing information, or routing calls to the appropriate person; opening and routing incoming mail and preparing outgoing mail, including bulk mailings; typing memos and other correspondence; maintain office filing system.
- Responsible for accounting/bookkeeping as it relates to ongoing service contracts and/or grants within the department.
- Monitors department budgets, creates invoices/deposits, reviews budget reports, and reconciles reports with department/office records and expenses.
- Generate reports, presentation materials, spreadsheets and graphics, and other similar materials using computer systems.
- Responsible for creating, maintaining, and updating files and record-keeping systems, whether paper, computerized, or online, and for updating policies and procedures as necessary.
- Compile and logically format statistical data and reports.
- Create and maintain database systems.
- Perform and coordinate scheduling tasks and support services associated with preparing and making arrangements for meetings, attendees for events/conferences, exhibits, travel, or other related duties.
- Process student employee work/reported time and maintain appropriate records monitoring budgets associated.
- Responsible for ordering office supplies and processing travel vouchers, requisitions, and various university forms.
- Coordinate and maintain departmental resources, i.e., online subscriptions/library.
- Conduct special projects and assignments as directed.
- Other related duties as assigned.
- High school graduate or equivalent.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully maintain both satisfactory work performance and attendance.
- Possess both strong verbal and written communication skills.
- Demonstrated organizational skills in previous work experience.
- Higher education experience.
- College degree and/or course work.
- Supervisory experience.
- Minimum of three years of relevant work experience.
- Minimum of one year of bookkeeping work experience.
- Demonstrated experience working with databases.
- Demonstrated experience working in a team environment.
- Demonstrated experience to successfully work independently, organize own work and coordinate the work of others.
- Excellent grammar and proofreading skills.
- Demonstrated experience to maintain positive intercultural and interpersonal relationships.
- Demonstrated experience to successfully operate office equipment.
- Demonstrated experience working with confidential information.
- Grant budget management experience.
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Office Coordinator - Grand Rapids, United States - Grand Valley State University
Description
The office coordinator handles a variety of administrative duties for the Van Andel Global Trade Center, which requires discretion and/or judgment.
This position requires a highly organized individual who can effectively coordinate & communicate to ensure the office runs smoothly following policies and procedures.
Hours will occur sometime between the hours of 8 am and 5 pm EST, Monday through Friday, at the downtown Pew campus during a mutually agreeable part-time schedule; this is a non-benefit eligible part time staff member.
Essential Functions:
Required Qualifications:
Preferred Qualifications:
Supervision Received:
Receives general instruction from a designated supervisor but is generally expected to work independently.
Supervision Exercised:
Hire, train, supervise, schedule, and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.
Salary:
C-3 Level. Minimum starting salary of $18.95
Campus:
Grand Rapids
Job Type: 12 month, Part-time hours between normal business hours)
How to Apply:
Please attach your cover letter and resume. The system will allow you to attach these documents electronically. If you need technical assistance, please call Human Resources at
Application Deadline:
May 15, 2024
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability.
GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.See TDD Callers:
Call Michigan Relay Center at 711 (in State) or out of State).
Grand Valley State University is an Affirmative Action/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities.
