- Provide overall administrative support for a high-level HR executive including but not limited to phone support, maintaining a high-volume calendar, and preparing for day-to-day meetings.
- Act as an extension of the executive in the operation of the daily affairs of the executive's business
- Answer phone calls, email requests and written correspondence
- Manage executive's calendar for day to day and business travel arrangements
- Manage heavy scheduling of conference calls and meetings, which calls for prioritizing and reprioritizing in accordance with the Chairman's schedule and business imperatives
- Prepare expense reports and ensure they are submitted in a timely manner
- Create agendas, presentations, and other documents as needed
- Serve as front-line representative of DET's HR office both internally and externally, engaging with all stakeholders in a way that reflects the Disney brand and values.
- Provide general office management support to HR team, including leading the HR Assistants to manage the maintenance of supplies and to handle building occupancy-related matters.
- Operate as SAP casual buyer to order supplies, make payments and reconcile invoices
- Oversee and manage deadlines related to ongoing projects and open matters with the team to ensure that SVP of HR is informed and able keep track of a wide array of work and projects across the client businesses and the various HR functions.
- Perform other tasks as assigned to support the DET HR executive leadership team.
- Partner closely with the Office of the Chairman for DET and the Office of the CHRO to ensure that SVP of HR is well informed and can adjust/pivot schedule when priorities change.
- Maintain confidentiality with respect to all matters and documents.
- At least 3 years of general executive support experience
- Ability to effectively and professionally interface and build rapport with high level company executives and their offices, as well as with clients, peers, and partners, both internal and external
- Comfort in handling highly confidential information
- Ability to write clearly and communicate well verbally
- Attention to detail and accuracy
- Ability to draft, proofread, and edit documents for spelling, grammar, and punctuation
- Proficient in using PCs and MS Office Suite (Word, Excel, PowerPoint)
- Sound and mature judgment on the prioritization of tasks
- Self-starter
- Ability to work effectively in a fast-paced, multi-tasking environment
- Interest in a career in Human Resources
- Experience supporting HR executives
- Experience providing administrative support in a Corporate environment
- Experience using SAP Workplace and/or Workday
- Undergraduate or equivalent experience required
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Executive Assistant, DET Human Resources - Burbank, United States - Disney Interactive Media Group
Description
Job Summary:Executive Assistant to SVP of Human Resources
Seeking a professional executive assistant to support the Human Resources leader for Disney Entertainment Television (DET). The DET HR organization partners with the leaders and workforce in the television business to create an effective & inclusive workforce by attracting and retaining talent; building skills and leadership capability; encouraging high performance; and recognizing and rewarding achievement.
As the Executive Assistant, you will contribute to DET's success by providing complex and responsible administrative assistance for the Senior Vice President of HR. You'll use your critical thinking to anticipate issues before they arise and network with internal resources to complete tasks. You'll help your executive prioritize competing projects and ensure ongoing administrative tasks are accomplished in a way that supports the Company's business initiatives and objectives.
This role supports the initiatives and processes coming from the segment Head of HR. Key areas of responsibility will include understanding and supporting the HR agenda, preparing the SVP for her day-to-day calls and meetings, and working closely with the DET Leadership Team, and the larger HR team to ensure that deadlines and deliverables are met. This role provides great exposure to strategic HR work.
Responsibilities
About Disney Entertainment Television:
Disney Entertainment Television is a collection of renowned content brands at The Walt Disney Company creating original entertainment and news programming for the company's streaming platforms Disney+, Hulu and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of ABC Entertainment, ABC News, ABC Owned Television Stations, Disney Branded Television, Freeform, FX, Hulu Originals, National Geographic Content and Onyx Collective, in addition to Disney Television Studios, which include 20th Television, 20th Television Animation, ABC Signature and Walt Disney Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, Disney Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, Disney Entertainment Television's programming excellence earned 163 Emmy nominations across daytime, primetime, news & documentary, and children's & family categories.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ABC, Inc. , which is part of a business we call Disney Entertainment Television .
ABC, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
