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Hanford

    Legal Office Supervisor - Hanford, United States - Kings County

    Kings County
    Kings County Hanford, United States

    1 week ago

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    Description

    JOB OPPORTUNITY
    *EXTENDED CLOSING DATE: NOW CLOSING 5/6/2024

    The Kings County District Attorney's Office is currently seeking qualified individuals for the position of:

    Legal Office Supervisor


    The Kings County District Attorney's Office is seeking a Legal Office Supervisor who exhibits sound, independent judgement while performing difficult and complex legal secretarial and clerical work.

    There is one immediate vacancy. Future vacancies for this position may be filled from the eligible list to be established. The expected life of the eligible list is six months. For more information about the County of Kings District Attorney's Office, please clickhere.


    DISTINGUISHING CHARACTERISTICS


    The Legal Office Supervisor classification is the full supervisory level in the Legal Clerk/Legal Secretary classification series utilized in the District Attorney's Office.

    In addition to supervisory responsibilities of one or more units of legal clerical staff, incumbents may be assigned higher level or complex legal secretarial and administrative duties involving the use of considerable independent judgment and in-depth knowledge of legal processes.

    Reporting to a managing Deputy District Attorney, incumbents may directly provide or oversee administrative assistance to Deputy District Attorneys in the preparation and/or processing of the full spectrum of legal documents and actions pertaining to criminal law and prosecution.


    DUTY SAMPLE
    Duties include but are not limited to those described below.
    Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.


    Plans, assigns, organizes and reviews the work of one or more units of clerical staff; establishes standards of clerical work performance and sets priorities for workload completion; assists in the development, implementation and revision of clerical procedures and office and automation systems; coordinates workflow between clerical, professional, investigative and other staff; participates in the selection, training and evaluation of subordinate staff; develops and modifies clerical training; reviews the work of subordinates for accuracy, completion and conformance to applicable standards and directs or makes changes as appropriate; maintains records and files; performs a variety of administrative duties for the management and attorney staff; prepares or supervises preparation and maintenance of operational and/or statistical records and reports; prepares and maintains payroll records; may assist in budget preparation; orders and maintains forms and supplies; provides information to employees, other divisions, departments and the public on matters that involve knowledge of departmental operation, rules and procedures; may be assigned special administrative projects, reports or duties; in addition to supervisory responsibilities this classification will be required to perform those duties and responsibilities required in the Legal Clerk series classification.

    MINIMUM QUALIFICATIONS Minimum requirements must be met by the closing date

    Any combination of education, training and relevant experience likely to provide the required knowledge, skills and abilities may qualify.

    A typical way to obtain the required knowledge, skills and abilities would be:


    Education:
    Equivalent to graduation from high school.

    Experience:
    One year of experience as a Legal Secretary with Kings County;

    OR two years of experience as a Legal Clerk II with Kings County;


    OR three years of clerical experience, at least two of which was in a legal office, or otherwise performing legal clerical duties, and preferably including at least one year in a supervisory or lead capacity.

    (Substitution:

    Two years of college with course work in business, office practices or related subjects may be substituted for one year of the required experience.)



    License:
    Possession of a valid appropriate California driver's license issued by the Department of Motor Vehicles.

    Special Requirements:

    Ability to type at a speed of 45 net words per minute; typing certificate required upon application to County employment.


    NOTE:

    Applicants must submit a copy of a typing certificate (online typing certificate are NOT acceptable) from a recognized agency within the last two years.

    It is the applicant's responsibility to attach a proctored typing certificate to their application prior to submitting their application. Failure to do so may result in your application being disqualified.

    Ability to qualify for security clearance through a background investigation, including fingerprinting. Some positions may require the use of bilingual skills requiring speaking, reading and/or writing fluency in a foreign language.

    A detailed job specification is available by clicking here.


    SELECTION PROCESS:

    EQUAL OPPORTUNITY EMPLOYER
    All completed applications and supplemental questionnaires will be reviewed.

    Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list.


    VETERAN'S PREFERENCE AVAILABLE UPON REQUEST
    Veteran's Preference Application


    You must submit a certified DD-214 and a new request form for each application submission prior to the closing date.

    *EXTENDED CLOSING DATE: NOW CLOSING 5/6/2024
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