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    Administrative Officer - Tucson, United States - Veterans Health Administration

    Veterans Health Administration
    Veterans Health Administration Tucson, United States

    2 weeks ago

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    Description

    Summary

    This position is located at the Tucson, AZ main campus VA Medical Center, in the Nutrition and Food Service (N&FS) department. The primary purpose of this position is to serve as the Administrative Officer (AO) for Nutrition and Food Service (N&FS) and is responsible for the Nutrition & Food Service administrative programs. The AO contributes to the definition of the Medical Center's vision, values, goals and action plans that support the Medical Center Strategic Plan.

    Duties

    Duties may include but are not limited to the following:
  • Oversees and facilitates the administrative management for Nutrition & Food Service. Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.
  • Designs and implements policies and procedures to manage administrative and personnel related functions.
  • Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems and provide recommendations for correcting or improving processes and programs.
  • Plays a key role for planning, organization development, direction, and evaluation of medical center administration, in support of the facility, VISN and VACO activities.
  • Takes a leadership role in maintaining and updating Nutrition & Food Service databases and shared computer drives.
  • Ensure that Nutrition & Food Service meets accreditation standards for JC. Assist in preparation for various visits such as JC, OIG, Long Term Care Surveyors, CARF etc.
  • Serves as the department ADPAC.
  • Serves as the Nutrition & Food Service Representative overseeing the full range of human resources requirements for the organization.
  • Acts as the liaison with the human resources office concerning personnel-related matters.
  • Administers and oversees all aspects of personnel management within the department.
  • Coordinates necessary processes to ensure new hires are smoothly transitioned into their respective organizations.
  • Acts in a confidential capacity and exercises discretion in handling and coordinating sensitive information on behalf of the Director/Chief and other management officials, to include hearing preparations; audits and investigations; disciplinary actions; attendance at management meetings where labor-management relations matters are discussed; Bargaining Unit meetings; etc.
  • Assists with budget formulation, justification, and execution; financial management; and financial reporting. Provides advice to management and program personnel on budgetary and finance issues.
  • Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
  • The position aids in the management of procurement for Nutrition & Food Service. This may include preparing procurement requests, evaluating proposals for work, maintaining procurement records.
    • Work Schedule: Monday through Friday 8:00am to 4:30pm
    Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
    Position Description/PD#: Administrative Officer / PD99929-A
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