Administrative Support Assistant - Tucson, United States - US National Oceanic and Atmospheric Administration

US National Oceanic and Atmospheric Administration
US National Oceanic and Atmospheric Administration
Verified Company
Tucson, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Duties:


As an Administrative Support Assistant (OA), you will perform the following duties:

  • Provide quality control screening of all supervisor's incoming and outgoing correspondence.
  • Act as a liaison with the National Weather Service (NWS) and National Oceanic and Atmospheric Administration (NOAA) Administrative Support Offices on all administrative matters.
  • Provide administrative support to staff and supervisors, including overseeing time and attendance, personal actions, travel, and personal property. Schedule appointments and arrange for time, participants, and locations of meetings in accordance with instructions from supervisor or other higher graded personnel.
  • Initiate and monitor processing of purchase orders for recurring and nonrecurring service contracts, equipment, and supplies; and advise supervisor of budgetary discrepancies or impending shortfalls; maintain budget record, monitoring commitments, obligations, and funding requirements.
  • These duties are described at the full performance level of the GS08; the GS07 is developmental leading to such performance.

Requirements:


Conditions of Employment:


Key Requirements:


  • Must be a U.S. Citizen.
  • Suitable for Federal employment, as determined by background investigation.
  • More requirements are listed under Qualification and Other Information.
  • Payment of relocation expenses is not authorized.
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This position is in the bargaining unit. This position is covered by (1538)**
Qualifications:

  • SPECIALIZED EXPERIENCE:

Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service.

Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position.

This experience need not have been in the federal government.

  • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
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To qualify at the GS-07 level:

SPECIALIZED EXPERIENCE:

Applicants must possess one full year (52 weeks) of specialized experience equivalent to the GS-06 in the Federal service.


Specialized experience MUST include all of the following:

  • Preparing administrative correspondence for an office, such as reports, technical papers, messages or other documents; and
  • Coordinating logistics for meetings, conferences, presentations, or appointments.

To qualify at the GS-08 level:

SPECIALIZED EXPERIENCE:
Applicants must possess one full year (52 weeks) of specialized experience equivalent to the GS-07 in the Federal service.

Specialized experience MUST include all of the following:

  • Performing administrative support functions for an office including coordinating travel logistics, office automation, and tracking budgetary or financial actions.

CONDITIONS OF EMPLOYMENT:

Fully qualified typist skill is required.

Skill in operating office automation hardware equipment, software systems, and other office machines; must type at minimum of 40 WPM.


Education:

There is no positive education requirement for this position.


Additional information:


CTAP applicants MUST submit the following documents:

  • A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).
  • A copy of your SF50 "Notification of Personnel Action", noting current position, grade level, and duty location;
  • A copy of your latest performance appraisal including your rating; and
  • Any documentation from your agency that shows your current promotion potential.

ICTAP applicants MUST submit the following documents:

  • A copy of your RIF separation notice; notice of proposed removal for failure to relocate; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
  • A copy of your SF50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc;
  • A copy of your latest performance appraisal including your r
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