Jobs
>
San Jose

    Travel & Expense Administrator in San Jose - Ultimate Staffing Services

    Ultimate Staffing Services
    Ultimate Staffing Services San Jose, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    Ultimate Staffing is seeking a Travel & Expense Administrator for a client in San Jose, CA. This is a temp to perm position with a hybrid schedule of 3 Days in the office. The shift is Monday-Friday 9:30am-6:00pm with a starting pay of $80,000-$95,000 depending on experience.

    Position Overview:

    The Travel & Expense Administrator oversees all aspects of the travel and expense program, ensuring efficiency and adherence to company policies. Function as a subject matter expert for SAP Concur, providing expert guidance and support to users. Analyze systems and project manage implementations and process improvements. Research and troubleshoot problems proactively to keep the program running smoothly.

    Essential Job Functions and Responsibilities

    · Application Administration:

    o Oversee and manage SAP Concur Travel & Expense.

    o Maintain system configurations and user access.

    o Run and analyze audit reports.

    o Manage corporate credit card processes within the system.

    o Serve as the lead contact for SAP Concur.

    · User Support:

    o Provide support for travel and expense program issues.

    o Troubleshoot user inquiries, errors, and payment questions.

    o Escalate complex issues to SAP Concur Support when needed.

    · Process Improvement:

    o Identify opportunities to improve travel & expense processes.

    · Knowledge Management:

    o Maintain user guides, configuration documents, and training materials.

    o Research and develop testing plans for new functionalities.

    o Perform system testing for upgrades and new solutions.

    · Additional Responsibilities:

    o Vendor Maintenance:

    Ø Create and maintain vendor records in the company's enterprise resource planning (ERP) system.

    Ø Update vendor information to reflect changes in contact details, payment information, and other relevant data.

    • Prepare monthly journal entries, accruals and balance sheet reconciliations.
    • Collaborate with Accounts Payable to provide mutual support including invoice review and approval, and other tasks for month-end, quarter - end close.

    o Assist with internal audit preparation.

    o Preform other duties as assigned.

    Required Qualifications:

    · Bachelor's degree in a Business, Accounting, Technology related field, or equivalent experience in travel and expense management.

    · 5+ years of experience in travel and expense administration, process improvement, or a related field.

    · Excellent interpersonal, verbal and written communication skills.

    Desired Qualifications:

    · Training Expertise: Experience developing and delivering training courses on travel and expense procedures, utilizing various methods like in-person sessions, virtual training, and on-demand reference guides.

    · Technical Skills: Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) for data analysis, presentation creation, and document development.

    · Collaboration: Proven ability to work effectively with cross-functional teams (e.g., Finance, HR) and technical teams (e.g., IT) to achieve program goals.

    · Regulatory Compliance: Experience with Sunshine Act Reporting (a plus) to ensure adherence to relevant regulations.

    · Organizational Prowess: Highly organized with excellent time management skills, able to prioritize and manage tasks efficiently for smooth program execution.

    · Problem-Solving & Initiative: Demonstrated ability to independently research and investigate problems, proactively seeking solutions.

    · Communication & Teamwork: Excellent interpersonal skills for building strong relationships and collaborating effectively with peers, system users, and senior leadership.

    · Software Experience (a plus): Experience working with QAD Enterprise Resource Planning (ERP) system.

    · Financial Acumen: Basic understanding of accounting principles as they relate to travel and expense management.

    If you are interested and qualified for the position, please email your resume

    All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

  • Proven Recruiting

    Travel & Expense Administrator

    5 days ago

    Proven Recruiting San Jose, United States

    Travel & Expense Administrator | $40-46/hr | Hybrid in San Jose, CA | Contract to Hire · Are you an experienced accounting professional focused on managing the travel & expense program of companies? Look no further than this hybrid role with a dynamic medical technology company N ...

  • Xperi

    Executive Administrator

    2 weeks ago

    Xperi San Jose, United States

    Xperi invents, develops and delivers technologies that create extraordinary experiences at home and on the go for millions of people around the world. Powering billions of consumer electronics, connected cars and digital content titles, we make entertainment more immersive, drivi ...

  • OTSI

    Executive Assistant

    2 weeks ago

    OTSI San Jose, United States

    OTSI (Object Technology Solutions, Inc) has an immediate opening for an Executive Assistant · Location - San Jose, CA · Executive Assistant to VP of Advanced Memory Systems · - Calendar and Meeting management: coordinate internal and external meetings including staff meetings, qu ...

  • OTSi

    Executive Administrative Support

    1 week ago

    OTSi San Jose, United States

    Object Technology Solutions, Inc (OTSI) has an immediate opening for Department Administration Support. This is a 12 Month contract in San Jose, CA (Onsite) · Description: · - Executive Assistant to VP of Advanced Memory Systems · - Calendar and Meeting management: coordinate int ...

  • SingerLewak

    Administrative Assistant

    3 weeks ago

    SingerLewak San Jose, United States

    **SingerLewak is a Top 100 accounting and consulting firm in the west region. Serving clients since 1959, SingerLewak has developed a reputation for excellence and expertise in the accounting and management consulting industry. Providing the services of a large firm with a blende ...

  • Kiewit Corporation

    Executive Assistant

    1 week ago

    Kiewit Corporation San Jose, United States

    **Requisition ID**: 172428 · **Job Level**: Mid Level · **Home District/Group**: Northern California District · **Department**: Administration · **Market**: Corporate Home Office · **Employment Type**: Full Time Temporary · **POSITION OVERVIEW**: · **DISTRICT OVERVIEW**: · - Kiew ...

  • BD

    National Training Administrator

    1 week ago

    BD San Jose, United States

    **Job Description Summary**: The National Training Administrator provide critical operational and logístical training support for the North American (NA) Life Sciences (LS) Technical Services Organization. Reporting to the National Training Manager, this individual will play a pi ...

  • Walter Surface Technologies

    Territory Manager San Francisco

    2 weeks ago

    Walter Surface Technologies San Jose, United States

    **Summary** · For over 70 years, Walter Surface Technologies has been a global leader in surface treatment technologies delivering high performance abrasives, tooling, power tools, chemical solutions and welding process solutions specifically designed for the metal working indust ...

  • Bechtel

    Office Manager

    1 week ago

    Bechtel San Jose, United States

    **Requisition ID**:276084** · - ** Relocation Authorized**:None**: · - ** Telework Type: Full-Time Office/Project**: · - ** Work Location: San Jose, CA**: · - ** Salary Range: $90,990 - $122,830 annually (Determined by function, education, experience, and qualifications of the ap ...

  • The County of Santa Clara

    Health Care Financial Analyst Ii

    3 weeks ago

    The County of Santa Clara San Jose, United States

    **Salary** · - $103, $126,231.04 Annually**Location** · - San Jose Metropolitan Area, CA**Job Type** · - Full-Time**Job Number** · - 24-B9E-A**Department** · - Santa Clara Valley Medical Center**Opening Date** · - 05/06/2024**Closing Date** · - 5/17/2024 11:59 PM Pacific**Bargain ...

  • ByteDance

    Finance Business Partner, Global Corporate Services

    1 week ago

    ByteDance San Jose, United States

    About ByteDance · Founded in 2012, ByteDance's mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and ...

  • Vista Manor Nursing & Rehabilitation Center

    Employee Services Coordinator/ap

    2 weeks ago

    Vista Manor Nursing & Rehabilitation Center San Jose, United States

    Accounts Payable · - Employee Services Coordinator · $23-$25 per hour · Company Description: · Vista Manor, a 99 bed, Generations Healthcare facility is in search of an Employee Services Coordinator to join our team. Our skilled nursing and rehabilitation facility has an outstand ...

  • Kaiser

    Certified Nurse Midwife

    2 weeks ago

    Kaiser San Jose, United States

    Job Summary: · Independently manages the care of low-risk women during antepartum, intrapartum and postpartum periods. Co-manages higher risk patients when determined appropriate by CNM and MD. Provides standard maternity care and counseling to women, adhering to the standards o ...

  • Logitech

    Executive Assistant, Ecommerce

    2 weeks ago

    Logitech San Jose, United States

    **Logitech is the Sweet Spot for people who want their actions to have a positive global impact while having the flexibility to do it in their own way.** · **The Role and Team**: · **As part of a growing business within Logitech, our team must be proactive, fast moving and result ...

  • Marshalls

    70106-admin Coor

    1 week ago

    Marshalls San Jose, United States

    All 1,000 of our Marshalls stores embrace discovery, from designer luggage to statement shoes. Our assortment of brands is always changing, but our mission to provide the surprises that make the everyday a little more fun is unwavering. Just like working here. Everyone encourages ...

  • Morgan Stanley

    Client Service Associate

    2 weeks ago

    Morgan Stanley San Jose, United States

    Client Service Associate** · Job Number: · 3252548 · POSTING DATE: May 14, 2024 · PRIMARY LOCATION: Americas-United States of America-California-San Jose · JOB: Wealth Management · EMPLOYMENT TYPE: Full Time · JOB LEVEL: Non-Exempt · DESCRIPTION- Client Service Associates help sh ...

  • Good Samaritan Hospital

    Equipment Inventory Coordinator

    2 weeks ago

    Good Samaritan Hospital San Jose, United States

    Hourly Wage Estimate: $ $37.90 / hour · Learn more about the benefits offered for this job. · **Introduction**: · **Benefits**: · Good Samaritan Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans a ...

  • Kaiser Permanente

    Manager Sterile Processing

    1 week ago

    Kaiser Permanente San Jose, United States

    **Job Summary**: · **Essential Responsibilities**: · Supervises SPD technicians and SPD staff to achieve established operational performance and quality goals. Manages all: collection, decontamination, assembly, sterilization, high-level disinfection, distribution and inventory m ...

  • Good Samaritan Hospital

    Manager of Med Surg

    2 weeks ago

    Good Samaritan Hospital San Jose, United States

    Salary Estimate: $ $ / year · Learn more about the benefits offered for this job. · **Introduction**: · Managers thrive with us HCA Healthcare is one of the nation's leading providers of healthcare services, comprising of over 180 hospitals and about 2,000 sites of care in 21 sta ...

  • Momentum for Health

    Program Director parisi House On The Hill

    2 weeks ago

    Momentum for Health San Jose, United States

    ** Work Schedule Monday through Friday 8:00am to 5:00pm. This job requires CADC II, CADC III, or LADAC certification with at least 5 years' experience with substance abuse treatment and prevention programs.** · **Pay range is from $95,000 to $110,000 per year depending on the rel ...