Executive Assistant - San Jose, United States - OTSI

OTSI

Verified Company

San Jose, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

OTSI (Object Technology Solutions, Inc) has an immediate opening for an Executive Assistant

Location - San Jose, CA

Executive Assistant to VP of Advanced Memory Systems

Calendar and Meeting management: coordinate internal and external meetings including staff meetings, quarterly reviews, vendor and customer meetings, processing of NDA's, virtual meetings/Zoom scheduling, off

- site meetings and events, and one-on-one meetings.

Assist with food orders, meeting needs, agenda support.

Proactively manage calendar requests and conflicts
Handle all travel (flight, hotel, car) arrangements (domestic and international)
Expense management duties, which includes submitting expense reports and receipts in a timely manner
Team events
Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire.
Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
Project work as needed to support teams' goals.
In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks.

About us

OTSI is a leading global technology company offering solutions, consulting, and managed services for businesses worldwide since 1999. OTSI serves clients from its 15 offices across 6 countries around the globe with a "Follow-the-Sun" model.

Headquartered in Overland Park, Kansas, we have a strong presence in North America, Central America, and Asia-Pacific with a Global Delivery Center based in India.

These strategic locations offer our customers the competitive advantages of onshore, nearshore, and offshore engagement and delivery options, with 24/7 support.

OTSI works with 100+ enterprise customers, of which many are Fortune ranked, OTSI focuses on industry segments such as Banking, Financial Services & Insurance, Healthcare & Life Sciences, Energy & Utilities, Communications & Media Entertainment, Engineering & Telecom, Retail & Consumer Services, Hi-tech, Manufacturing, Engineering, transport logistics, Government, Defense & PSUs.

Our Center of Excellence: