Executive Administrator - San Jose, United States - Xperi

Xperi
Xperi
Verified Company
San Jose, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Xperi invents, develops and delivers technologies that create extraordinary experiences at home and on the go for millions of people around the world.

Powering billions of consumer electronics, connected cars and digital content titles, we make entertainment more immersive, driving more intelligent and personalized interaction through our renowned consumer brands:
DTS, HD Radio, IMAX Enhanced and TiVo.

Xperi (


NYSE:
XPER) is a publicly traded technology company headquartered in San Jose, CA with approximately 2,000 employees across North America, Europe and Asia. Come join a thriving team where you can play an integral role in shaping the future of entertainment technology.


About the role:


As Executive Assistant to the Chief Financial Officer and his team, this person will be responsible for providing high-level administrative support.


Accountabilities and Responsibilities:
Proactively manage and coordinate daily schedules and calendars, contacts, travel arrangements, meetings (internal and external), and expense reports.

  • Identify and independently resolve calendar and scheduling issues.
  • Responsible for excellence in meeting/event preparation, setup, and followup (including scheduling, arranging for food/drinks, preparing presentations, drafting agendas, maintaining materials, documenting notes, and coordinating followup items to completion).
  • Collaborate and partner effectively with other Executive Assistants and stakeholders.
  • Ability to multitask and change direction quickly.
  • Anticipate and proactively identify more effective and efficient ways to manage administrative tasks with professionalism and care.
  • Exercise sound judgment and discretion in handling confidential and/or sensitive information, including personal scheduling arrangements.
  • Execute a variety of routine and complex administrative duties in support of the daytoday operations of the team.
  • Accurate and timely handling of expense reports, visas, purchase orders, IT support coordination and other miscellaneous tasks, as assigned.
  • Assist in the compiling and preparation of meeting materials and agendas for team meetings, including PowerPoint presentations, Word and Excel documents, and forms in Smartsheet.
  • 10+ years of experience providing administrative support at C-Level, including scheduling meetings, maintaining calendars, coordinating travel arrangements, completing expense reports and organizing internal and external meetings involving participants at all levels.
  • Provide inoffice support a minimum of 3 days a week.
  • Preparation and editing of financial earnings documents and presentations, including live input from the executive team and lengthy editing sessions.
  • Interact with senior management across the company (CEO, Senior Vice Presidents, etc.) to provide preparatory briefing materials for investor meetings and answer any questions from management related to event preparation.
  • Coordinate investor meetings, conferences, quarterly earnings calls, webcasts, and nondeal road shows.
  • Interact with institutional investors in preparation for investor meetings and presentations to adequately assess and determine which members of management to arrange meetings with, collect preparatory list of questions, and answers.
  • Develop briefing materials for management in preparation for various investor events.
  • Possess a reasonable understanding of financial terminology and a genuine interest to learn.
  • Outstanding customer service skills, with a desire to deliver excellent results on time and with 100% accuracy.
  • Ability to prioritize and manage multiple projects simultaneously, proactively identifying gaps and taking ownership of projects.
  • Collaborate closely with crossfunctional organizations (e.g. Facilities, IT), as well as being a knowledgeable resource for leads within the organization.
  • Ability to take direction from multiple people and seek direction when uncertain.
  • Possess excellent written/editing and verbal communication skills.
  • Possess the ability to handle multiple highpriority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.
  • From timetotime, weekend or offhours availability will be required when issues arise or when executive is traveling.
  • Manage uptodate financial and investor relations information on corporate website.
  • Develop a deep understanding of the team and field requests from internal and external contacts, making a point to be available and approachable.
  • Collaborative/teamwork attitude and skills a must.
  • Maintain a positive attitude in a fastpaced work environment.


The estimated base salary range for this full-time position is $100,000 - $120,000 plus bonus, equity, and benefits, and can vary if outside of this location.

Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, compe
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