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    Executive Assistant - San Antonio, United States - EmploYou, LLC

    EmploYou, LLC
    EmploYou, LLC San Antonio, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionThe
    Executive Assistant assists in the support of strategic planning and plays an active behind-the-scenes role in supporting agency business including board and development administrative efforts. The
    Executive Assistant provides administrative support to the President & CEO, senior management, development team, and Board of Directors.


    Minimum Qualifications

    • High School Diploma or GED
    • Bachelor's Degree in Business Administration, Business Management or related field preferred
    • 5 years of customer service experience
    • 5 years of experience working in the nonprofit sector
    • 2 years of office management or assistant related experience
    • Knowledge of MS Office Programs
    • Valid Texas Driver License
    • Bilingual in English and Spanish preferred

    Typical Duties

    • Provides administrative support to the President & CEO and additionally supports senior management and development team as needed.
    • Manages and engages the Board of Directors including serving as a liaison for the Board of Directors for all board activity, including Board Committees.
    • Performs all activities for the monthly board meetings including sending monthly emails to members and City of San Antonio, attendance tracks, orders food, sets up room, takes meeting minutes, etc.
    • Collects all data for Board Yearly Contribution Form on an ongoing basis and sends to each board member.
    • Researches and works with the Development team to create speaking engagements, interviews, and projects in which the CEO is especially interested and/or for which the awareness and involvement is essential to the organization's success.
    • Coordinates projects or commitments directly involving the CEO and their direct reports.
    • Drafts communication on behalf of the CEO and/or research in support of these and follows up with correspondence for internal and external meetings, as directed by the CEO.
    • Creates an inventory of upcoming communication events including, but not limited to: articles, columns, speeches and panel discussions.
    • Creates and maintains a relationship mapping of the CEO's and the Agency's key external relationships and their respective interconnectivity.
    • Represents the CEO in outside forums that the CEO cannot attend; may involve accompanying a company Executive to the meeting.
    • Schedules, maintains and organizes all CEO meetings ensuring they are an effective and efficient use of time.
    • Coordinates with all staff ensuring CEO needs are conveyed, progress is being made in a timely manner, and demands on CEO's schedule are understood and agreed upon.
    • Assists with operations and maintenance of the headquarters building (i.e., ensuring supplies are ordered and building grounds are clean and presentable).
    • Oversees all general office needs including, but not limited to: office equipment, supplies and appliances (i.e., copiers, postage, invoices, etc.).
    • Develops company dashboard for all leadership; refreshes data for CEO review.
    • Supports executive team communications with the CEO; works with Executive Staff to align actions and communications in support of agreed-upon goals.
    • Maintains confidential documents, files and communications on behalf of the Agency, in particular matters concerning the CEO.
    • Plans and executes multiple, often quick-turnaround projects with minimal outside assistance; provides relevant and timely updates to CEO.
    • Provides support to the Development Team, including assisting with fundraising events, working with event vendors, community event committees, and board members.
    • Supports agency community committee meetings and business.
    • Performs other duties, tasks and special projects as assigned.
    The above description covers the principal duties and responsibilities of the job.

    The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day.

    The candidate selected for employment will be required to submit to a criminal background check, education verification and drug test.


    Interested candidates should submit their resume, with salary requirements, via our career portal on our website at
    or contact us directly at
    with any questions.


    Equal Employment Opportunity Employer M/F/D/V
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