Jobs
>
Executive Assistant
>
San Antonio

    Executive Assistant - San Antonio, United States - Gonzaba Medical Group

    Gonzaba Medical Group
    Gonzaba Medical Group San Antonio, United States

    3 weeks ago

    Default job background
    Description
    General Summary: The Executive Assistant will be responsible for managing the day-to-day operations of the Executive Office while serving as primary liaison to internal and external contacts on behalf of the CEO. Functions as an extension of the CEO by anticipating needs and proactively addressing issues with an emphasis on sound judgment, initiative, and confidentiality, with appropriate but minimal direction. This position facilitates efficient execution of the CEO's daily responsibilities by vetting internal and external requests, directing assignments to appropriate staff, working closely with the CEO's direct report team. The Executive Assistant will manage internal and external correspondence, monitor the Executive Office, spearhead special projects for the CEO, prepare and manage special events. Liaison must be able to interface successfully with internal departments and external contacts using diplomacy and discretion. The Executive serves as the CEO's ambassador in dealing with key external contacts, executive members, and other leaders of the organization.

    Supervisory Responsibilities: This position has no supervisory responsibilities.

    General Requirements: All duties performed will be done accurately and in a timely manner.

    1. Communicates the CEO's directives by coordinating and overseeing workflow in a fast-paced, rapidly changing work environment.
    2. Disseminates pertinent information to staff on behalf of the CEO.
    3. Advises the CEO on organizational and departmental priorities as appropriate and drives and supports necessary content preparation.
    4. Provides oversight of the preparation of all materials for the CEO's schedule including travel, speeches, presentations, correspondence, and other administrative functions.
    5. Serves as the liaison and gatekeeper to Executive team, Management team and staff seeking contact with the CEO's office, ensuring timely and appropriate management of all inquiries that come to the CEO's office.
    6. Monitors internal and external deadlines and action items for the CEO and provides appropriate reminders.
    7. Judiciously manages the CEO's demanding schedule.
    8. Coordinates mailings and drafts correspondence from the CEO.
    9. Manages special projects, including but not limited to special events, meetings, and other tasks as requested by the CEO.
    10. Communicates regularly with members of the Executive team on behalf of the CEO.
    11. Provides strategic input into the planning of all Executive committee and Leadership meetings based on the priorities and requests of the CEO.
    12. Works with the CEO to develop the meeting agendas and content, and to identify the specific action/follow-up items from each such meeting; may also be required to provide oversight of the development and distribution of the minutes from these meetings.
    Education and Training: Minimum bachelor's degree in business or related field required. Masters preferred.

    Experience: Six to eight years of experience supporting C-Suite executives required.

    Other Requirements: Computer Skills: Skilled in use of computer/EMR systems. Knowledge of Word processing software, spreadsheet software, Internet, and database software.

    Work Environment: Depending upon the area assigned may be 100% clinical setting or office setting in a clinic environment. Exposure to communicable diseases, bodily fluids, toxic substances, ionizing radiation, medicinal preparations, and other conditions common to a clinic environment.

    Mental / Physical Requirements: Requires manual dexterity, sitting, standing, stooping, reaching, kneeling, crouching, bending, walking, lifting up to 15lbs. Close vision and ability to adjust focus. Must be able to work efficiently under pressure.

    Additional Information: Gonzaba Medical Group is seeking team members who contribute as A-Players, demonstrate a strong work ethic, are committed to the culture and our core values.

    Other Duties As Assigned: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Team members will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Responsibilities, knowledge, skills, abilities, and work environments may change as needs evolve.
  • Bellinger Development LTD

    Executive Administrative Assistant

    4 days ago

    Bellinger Development LTD San Antonio, United States

    **Job Summary**: · Bellinger Family, Ltd, based out of San Antonio, is seeking an experienced Executive Admin to provide administrative and personal support to the multi-business family office and Principal Stakeholders. This position is an excellent opportunity for a hard-workin ...

  • Frontline Source Group

    Executive Assistant

    3 weeks ago

    Frontline Source Group San Antonio, United States

    Executive Assistant Our client in San Antonio, TX has a need for an Executive Assistant on a direct hire basis. Company Profile: Holding Company Executive Assistant Role: The Executive Assistant will support C-level Executives with a wide range of Executive Assistant, Executive, ...

  • UT Health San Antonio

    Executive Assistant

    3 weeks ago

    UT Health San Antonio San Antonio, United States

    Job Summary: · Under general supervision, responsible for providing advanced administrative support for senior management and executives. This role has an onsite presence of 5 days per week and will report directly to the School of Public Health's (SPH) Chief of Staff. · Administ ...

  • GOOD SAMARITAN CENTER OF SAN ANTONIO

    Executive Assistant

    1 week ago

    GOOD SAMARITAN CENTER OF SAN ANTONIO San Antonio, United States

    Job Details · Job Location · Main Campus - San Antonio, TX · Position Type · Full Time · Education Level · 4 Year Degree · Salary Range · $45, $52,000.00 Salary · Travel Percentage · Up to 25% · Job Shift · Day · Job Category · Admin - Clerical · Description · Job Title: Executiv ...

  • MMLiving

    executive assistant

    3 weeks ago

    MMLiving San Antonio, United States

    Job Summary: · Reports to the Director of Human Recources and provides administrative support to the Executive Team. Daily scope is concentrated on Finance, Operations, and Human Resources support responsibilities. Partners with EA to the CEO to best meet the needs of the organiz ...

  • Seasons Wealth

    Executive Assistant

    2 weeks ago

    Seasons Wealth San Antonio, United States

    Executive Assistant · Are you a self-starting, self-sufficient, highly organized individual looking for an opportunity to have a key role in supporting a fast-paced business owner? Do you have excellent communication skills and the ability to plan, schedule, and organize a calend ...

  • Urology San Antonio

    Executive Assistant

    3 weeks ago

    Urology San Antonio San Antonio, United States

    The Executive Assistant is a pivotal role in providing administrative support to the Executive Director and Senior Leadership team. The successful candidate will be a self-starter with a proven track record of professionalism, incorporating verbal and written communication skills ...

  • First Citizens Bank

    Executive Assistant

    2 weeks ago

    First Citizens Bank San Antonio, TX, United States

    Overview · This is a remote role that may only be hired in the following location(s): Texas. · As an Executive Assistant you will perform critical administrative duties at an advanced level of complexity for multiple executives and their corresponding department. This role repres ...

  • SeeKing HR

    Executive Assistant

    4 weeks ago

    SeeKing HR San Antonio, United States

    The Executive Assistant assists in the support of strategic planning and plays an active behind-the-scenes role in supporting agency business including board and development administrative efforts. The Executive Assistant provides administrative support to the President & CEO, se ...

  • United Services Automobile Association (USAA)

    Executive Assistant

    1 week ago

    United Services Automobile Association (USAA) San Antonio, United States

    Why USAA? · Let's do something that really matters. · At USAA, we have an important mission: facilitating the financial security of millions of U.S. military members and their families. Not all of our employees served in our nation's military, but we all share in the mission to g ...

  • Department of Defense

    Executive Assistant

    1 week ago

    Department of Defense San Antonio, United States

    Summary · About the Position: The incumbent serves as the Executive Assistant to the DHA Deputy General Counsel for Contract and Fiscal Law, TRICARE, Research and Development, and Litigation. The position is located in the Office of General Counsel (OGC). · Learn more about this ...

  • Bexar County, TX

    Executive Assistant

    3 weeks ago

    Bexar County, TX San Antonio, United States

    Salary: $4,047.00 Monthly · Location : Purchasing 1103 South Frio San Antonio, TX · Job Type: Full-time Regular · Job Number: · Department: Purchasing and Procurement · Opening Date: 03/28/2024 · Closing Date: Continuous · Summary · Under general direction, is responsible for pr ...

  • Seasons Wealth

    Executive Assistant

    3 weeks ago

    Seasons Wealth San Antonio, United States

    Executive Assistant · Are you a self-starting, self-sufficient, highly organized individual looking for an opportunity to have a key role in supporting a fast-paced business owner? Do you have excellent communication skills and the ability to plan, schedule, and organize a calend ...

  • UT Health San Antonio

    Executive Assistant

    1 week ago

    UT Health San Antonio San Antonio, United States

    Under general supervision, responsible for providing advanced administrative support for senior management and executives. ...

  • Cory Executive Recruiting

    Executive Assistant

    2 weeks ago

    Cory Executive Recruiting San Antonio, United States

    Job Description · Job DescriptionCOMPANY · Our client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. · JOB SUMMARY · We are hiring a self-sufficient Exec ...

  • EmploYou, LLC

    Executive Assistant

    1 week ago

    EmploYou, LLC San Antonio, United States

    Job Description · Job DescriptionThe Executive Assistant assists in the support of strategic planning and plays an active behind-the-scenes role in supporting agency business including board and development administrative efforts. The Executive Assistant provides administrative s ...

  • Vidal Construction

    Executive Assistant

    1 day ago

    Vidal Construction San Antonio, United States

    Job Description · Job DescriptionResponsibilities: · Assist with daily scheduling · Assist with payables and receivables · Assist with record keeping · Assist with customer contact · Assist with carrier compliance tracking · ​Qualifications: · Attention to detail · Willingness to ...

  • Deacon Recruiting

    Executive Administrative Assistant

    1 week ago

    Deacon Recruiting San Antonio, United States

    Executive Administrative Assistant Location: San Antonio Why this company: Fast-growing real estate management company Beautiful office located in Alamo Heights area 100% health insurance covered by employer Pivotal role for the organization and sup Administrative Assistant, Exec ...

  • Professional Staffing Services

    Executive Administrative Assistant

    3 weeks ago

    Professional Staffing Services San Antonio, United States

    The Executive Assistant performs secretarial and administrative duties in support of Department Executive. Responsible for managing phones, mail, scheduling, filing and general office management. Essential Functions The essential functions listed bel Administrative Assistant, Exe ...

  • Nesco Resource, LLC

    Executive Admin Assistant

    3 weeks ago

    Nesco Resource, LLC San Antonio, United States

    STANDARD POLICY AND/OR PROCEDURE · Must Have desired traits/experiences · Possible temp to hire · Job Description · Job Title: Executive Administrative Assistant · FLSA: Non-Exempt · Position Name: Executive Administrative Assistant · General Statement of Duties: ...