Executive Assistant - San Antonio, United States - Bexar County, TX

    Bexar County, TX
    Bexar County, TX San Antonio, United States

    1 month ago

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    Description
    Salary: $4,047.00 Monthly

    Location : Purchasing 1103 South Frio San Antonio, TX

    Job Type: Full-time Regular

    Job Number:

    Department: Purchasing and Procurement

    Opening Date: 03/28/2024

    Closing Date: Continuous

    Summary

    Under general direction, is responsible for providing administrative and technical support to the Elected Official/Department Head; assists with special projects; develops office administration procedures; compiles, maintains, and reports on statistical data; responds to general and complex questions and complaints regarding the office/department; provides general clerical/administrative support to staff; and may supervise, lead, or train office personnel.

    Position is excluded from Civil Service.

    Duties and Responsibilities
    • Provides Elected Official/Department Head with major administrative and technical assistance in executing office operations including the development of office administrative procedures
    • Responds to complaints from Elected/Appointed Officials, outside organizations, Department Heads, County employees, and the public
    • Compiles and maintains statistics and develops complex reports using spreadsheet and database software
    • Researches County policies and procedures, statutes, and speech material for the Elected Official/Department Head
    • Attends and participates in meetings on behalf of the Elected Official/Department Head and prepares reports of proceedings
    • Prepares agendas for office/departmental, County-wide, or public meetings and presentations
    • Communicates with Elected/Appointed Officials, Department Heads, news media, and public on behalf of Elected Official/Department Head
    • Provides general administrative/clerical support to staff, including copying, answering telephones, and updating/maintaining files
    • May supervise, lead and/or train administrative or clerical support personnel
    • Performs related duties as required
    Minimum Qualifications
    • Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Criminal Justice or a closely related field, and four (4) years administrative experience in an office environment; or an equivalent combination of education and experience
    • Good knowledge of office administration; good knowledge of and skill in applying rules of grammar, spelling, and punctuation
    • Skill in supervising professional and clerical employees; skill in researching information; skill in operating personal computer and basic office equipment
    • Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy; ability to effectively respond to questions and complaints; ability to communicate effectively, both verbally and in writing; ability to adjust to rapidly fluctuating situations; ability to manage multiple projects simultaneously; ability to establish and maintain effective working relationships with co-workers, County employees, Elected/Appointed Officials, governmental representatives, constituents, outside agencies, news media, and the public
    • Must secure and maintain a favorable background investigation and clearance
    • Must clear a pre-employment physical and a pre-employment drug screen test
    • May be required to work more than 40 hours during the workweek
    Working Environment and Physical Demands
    • Constantly working in indoor conditions
    • Occasionally moves items weighing up to 15 pounds
    • Occasionally moves about the office
    • Frequently communicates with others; must be able to exchange accurate information
    • Constantly operates a computer and other office productivity machinery
    • Positions self to perform essential functions
    • Must be able to remain in a stationary position
    Supplemental Information

    Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am - 5pm, Monday through Friday. Phone:

    EQUAL OPPORTUNITY EMPLOYER

    Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.
    We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    For more detailed information, please click on the following link to view Benefits offered by Bexar County:

    NOTE: Part-Time and Temporary positions are not eligible for Bexar County Benefits.

    01

    Which best describes your highest level of education completed?
    • High School Diploma or G.E.D
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree
    • None
    02

    Which best describes your college major?
    • Business Administration
    • Public Administration
    • Criminal Justice
    • Other Major
    • No Major
    03

    Which best describes your years of administrative experience in an office environment?
    • No Experience
    • 1 Year Experience
    • 2 Years Experience
    • 3 Years Experience
    • 4 Years Experience
    • 5 Years Experience
    • 6 Years Experience
    • 7 Years Experience
    • 8 Years of Experience or more
    04

    Are you able to secure and maintain a favorable background investigation and clearance?
    • Yes
    • No
    05

    Are you able to clear a pre-employment physical and a pre-employment drug screen test?
    • Yes
    • No
    06

    Are you able to work more than 40 hours during the work week?
    • Yes
    • No
    Required Question