Jobs
>
Executive Assistant
>
San Antonio

    Executive Assistant - San Antonio, United States - Urology San Antonio

    Urology San Antonio
    Urology San Antonio San Antonio, United States

    3 weeks ago

    Default job background
    Description
    The Executive Assistant is a pivotal role in providing administrative support to the Executive Director and Senior Leadership team.

    The successful candidate will be a self-starter with a proven track record of professionalism, incorporating verbal and written communication skills as he/she functions within a fast-paced environment.


    Key objectives for this role:

    • Ability to create and manage professional documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics using all components of Microsoft 365.
    • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; and collecting and analyzing information.
    • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
    • Manage and maintain MDScheduler software for Physician and Advanced Practice Providers (APP) schedules.
    • Track and coordinate Physicians and APPs time off, including modifying scheduling templates.
    • Runs reports from practice management software and creates reports tracking provider productivity.
    • Works with other Administrative Team members to compile, distribute, and follow-up on patient needs as identified in patient satisfaction surveys and through direct communication with patients.
    • Coordinate materials for the Board of Directors and various committee meetings.
    • Accurately prepare grammatically-correct minutes for meetings.
    • Regularly coordinates and sets up for leadership meetings.
    • Coordinate and order meals for meetings.
    • Maintain provider templates for the clinics.
    • Manage conference room reservations.
    • Ability to maintain strict confidentiality on all issues, interactions and correspondence.
    • Oversees local office management activities, like coordination of deliveries, mail distribution, FedEx, scanning, email distribution list, site meetings, etc.
    • Event planning, management and coordination.

    The ideal candidate will have:

    • 5+ years of experience supporting executives with calendar, travel, administrative, and budget management.
    • Outstanding interpersonal, communication (oral and written), and relationship-building skills with the ability to adapt messages and writing styles across varied media to effectively communicate with diverse internal and external audiences.
    • Requires advanced working knowledge in Microsoft Office Suite applications such as PowerPoint, Word, and especially Excel. Knowledge of project management software helpful.
    • Must be results-oriented and able to work on multiple projects simultaneously.
    • Must be able to understand how decisions and actions impact all areas of the practice.
    • Superior time management and prioritization practices
    • Well organized, resourceful, and results-driven.
    • Extremely detail-oriented with impeccable follow-up and follow-through skills.
    • Enjoys a fast-paced, continuously evolving and results-driven work environment.
    • Flexible, adaptable team player with strong interpersonal skills who is open to feedback and a changing environment.
    • Highly motivated self-starter with a relentless work ethic.
    • Great can-do attitude and energized by working in a dynamic, fast moving team environment.
  • Bellinger Development LTD

    Executive Administrative Assistant

    1 week ago

    Bellinger Development LTD San Antonio, United States

    **Job Summary**: · Bellinger Family, Ltd, based out of San Antonio, is seeking an experienced Executive Admin to provide administrative and personal support to the multi-business family office and Principal Stakeholders. This position is an excellent opportunity for a hard-workin ...

  • IWC Energy Group | IWC Oil & Gas

    Executive Assistant

    3 days ago

    IWC Energy Group | IWC Oil & Gas San Antonio, United States

    The Executive Assistant at IWC Oil & Refinery will provide high-level administrative and clerical support to the Leadership Team, going above and beyond the typical scope of a standard EA role. The ideal candidate will become the right hand to our Executive Leaders, always preemp ...

  • Seasons Wealth

    Executive Assistant

    3 weeks ago

    Seasons Wealth San Antonio, United States

    Executive Assistant · Are you a self-starting, self-sufficient, highly organized individual looking for an opportunity to have a key role in supporting a fast-paced business owner? Do you have excellent communication skills and the ability to plan, schedule, and organize a calend ...

  • First Citizens Bank

    Executive Assistant

    2 weeks ago

    First Citizens Bank San Antonio, TX, United States

    Overview · This is a remote role that may only be hired in the following location(s): Texas. · As an Executive Assistant you will perform critical administrative duties at an advanced level of complexity for multiple executives and their corresponding department. This role repres ...

  • Cory Executive Recruiting

    Executive Assistant

    3 weeks ago

    Cory Executive Recruiting San Antonio, United States

    Job Description · Job DescriptionCOMPANY · Our client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. · JOB SUMMARY · We are hiring a self-sufficient Exec ...

  • Comrise

    Executive Administrative Assistant

    4 weeks ago

    Comrise San Antonio, United States

    *** This is a 3-month contract position with a high possibility of extension *** · POSITION: Executive Administrative Assistant · WORK SET-UP: Onsite · LOCATION: 6700 IH10 West San Antonio, TX · DURATION: 3-month contract position · PAY: $23 to 25/hour in W2 · Overview · Possible ...

  • Deans Professional Services

    Executive Admin Assistant

    1 day ago

    Deans Professional Services San Antonio, United States

    Job Description · Job DescriptionDean's Professional Services is now hiring a qualified Executive Admin Assistantto work for a Hospital Facility in San Antonio, TX. · We are on a mission to create care that is more convenient and professional. With solutions that are value-based ...

  • New Creation Christian Fellowship

    Executive Administrative Assistant

    1 week ago

    New Creation Christian Fellowship San Antonio, United States

    Executive Administrative Assistant · New Creation Christian Fellowship is currently seeking an experienced Executive Administrative Assistant to join our team in San Antonio, Texas · Job Summary: · As the Executive Administrative Assistant, you will provide nearly invisible supp ...

  • Professional Staffing Services Group

    Executive Administrative Assistant

    2 weeks ago

    Professional Staffing Services Group San Antonio, United States

    Job Description · Job DescriptionJob Summary · The Executive Assistant performs secretarial and administrative duties in support of Department Executive. Responsible for managing phones, mail, scheduling, filing and general office management. · Essential Functions · The essential ...

  • Summit Church

    Assistant To Executive Pastor

    1 day ago

    Summit Church San Antonio, United States

    Job Description · Job DescriptionThe Assistant to the Executive Pastor is a servant leader who will work under the direct supervision of the Executive Pastor and in harmony with other staff members and ministry team leaders in fulfilling the purpose and vision of the church to "C ...

  • Considerate Ventures

    Executive Personal Assistant

    3 weeks ago

    Considerate Ventures San Antonio, United States

    Job Description · Job Description**Only considering candidates who live near San Antonio, TX (Or have plans to move to San Antonio, regardless of this job.)** · This F/T role is a blend of Executive Support and House Management for a private residence in San Antonio. The role wil ...

  • Nomad Internet

    Executive/Personal Assistant

    3 weeks ago

    Nomad Internet San Antonio, United States

    Job Description · Job DescriptionPOSITION OVERVIEW · This role is of the utmost importance to Principle and family. Looking for an experienced individual who can offer dedicated, high-class service with the tact and responsibility this type of position requires. Maintaining prope ...

  • Dean Eastman - State Farm Agent

    Agent's Executive Assistant

    2 weeks ago

    Dean Eastman - State Farm Agent San Antonio, United States

    Job Description · Job DescriptionPosition Overview · Do you have aspirations to run your own business? If so, you may want to consider working in the office of Dean Eastman - State Farm Agent. As a member of our agency team, you have an opportunity to experience first-hand what i ...

  • RICK TREVINO - State Farm Agent

    Agent's Executive Assistant

    2 weeks ago

    RICK TREVINO - State Farm Agent San Antonio, United States

    Job Description · Job DescriptionPosition Overview · State Farm Insurance Agent located in San Antonio, TX is seeking an outgoing, career-oriented professional to join their team. As a State Farm team member for RICK TREVINO - State Farm Agent, you will build and develop customer ...

  • Frontline Source Group

    Executive Assistant

    3 weeks ago

    Frontline Source Group San Antonio, United States

    Executive Assistant Our client in San Antonio, TX has a need for an Executive Assistant on a direct hire basis. Company Profile: Holding Company Executive Assistant Role: The Executive Assistant will support C-level Executives with a wide range of Executive Assistant, Executive, ...

  • GOOD SAMARITAN CENTER OF SAN ANTONIO

    Executive Assistant

    2 weeks ago

    GOOD SAMARITAN CENTER OF SAN ANTONIO San Antonio, United States

    Job Details · Job Location · Main Campus - San Antonio, TX · Position Type · Full Time · Education Level · 4 Year Degree · Salary Range · $45, $52,000.00 Salary · Travel Percentage · Up to 25% · Job Shift · Day · Job Category · Admin - Clerical · Description · Job Title: Executiv ...

  • Seasons Wealth

    Executive Assistant

    3 weeks ago

    Seasons Wealth San Antonio, United States

    Executive Assistant · Are you a self-starting, self-sufficient, highly organized individual looking for an opportunity to have a key role in supporting a fast-paced business owner? Do you have excellent communication skills and the ability to plan, schedule, and organize a calend ...

  • Gonzaba Medical Group

    Executive Assistant

    3 weeks ago

    Gonzaba Medical Group San Antonio, United States

    General Summary: The Executive Assistant will be responsible for managing the day-to-day operations of the Executive Office while serving as primary liaison to internal and external contacts on behalf of the CEO. Functions as an extension of the CEO by anticipating needs and proa ...

  • MMLiving

    executive assistant

    3 weeks ago

    MMLiving San Antonio, United States

    Job Summary: · Reports to the Director of Human Recources and provides administrative support to the Executive Team. Daily scope is concentrated on Finance, Operations, and Human Resources support responsibilities. Partners with EA to the CEO to best meet the needs of the organiz ...

  • United Services Automobile Association (USAA)

    Executive Assistant

    2 weeks ago

    United Services Automobile Association (USAA) San Antonio, United States

    Why USAA? · Let's do something that really matters. · At USAA, we have an important mission: facilitating the financial security of millions of U.S. military members and their families. Not all of our employees served in our nation's military, but we all share in the mission to g ...