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    Executive Assistant - Chicago, United States - El Milagro Inc.

    El Milagro Inc.
    El Milagro Inc. Chicago, United States

    1 week ago

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    Description

    Executive Assistant
    Chicago, IL

    Job Details:
    Salary: $21/hr
    Level: Entry
    Job Type: Full Time
    Schedule
    Days: 5-day Work Week
    • Alternating Saturdays
    • Sundays off
    Hours: Mon-Fri:10am-7pm
    • Sat: 8am-2pm

    Position Summary:

    We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions supporting senior-level management.
    The ideal candidate is enthusiastic, goal oriented, and upholds El Milagro's core values of Quality, Integrity, and Family.

    Primary Responsibilities:

    • Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
    • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
    • Act as the point of contact among executives, employees, clients, and other external partners.
    • Manage information flow in a timely and accurate manner.
    • Manage executives' calendars and set up meetings.
    • Make travel and accommodation arrangements.
    • Write and/or format information for internal and external communication – memos, emails, presentations, reports, and manuals.
    • Take minutes during meetings.
    • Screen and direct phone calls and distribute correspondence.
    • Organize and maintain the office filing system.
    • Filter and organize email including spam.
    • Assist hands-on with manual projects and events.

    Position Requirements:

    • Fluent in Spanish.
    • Flexible availability including weekends (when necessary) and late hours regularly.
    • 1+ years of work experience as an Executive Assistant, Personal Assistant, or similar role.
    • Excellent MS Office knowledge.
    • Outstanding organizational and time management skills.
    • Familiarity with office gadgets and applications (e.g.
      e-calendars and copy machines).
    • Excellent verbal and written communications skills and grammar in both English and Spanish.
    • Discretion and confidentiality.
    • High School diploma.
    • Strong interpersonal skills with the ability to build very good working relationships with managers, coworkers, and customers.
    • Valid driver's license.
    • PA diploma or certification is a plus.
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