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    Executive Assistant - Chicago, United States - The Larko Group

    The Larko Group
    The Larko Group Chicago, United States

    3 weeks ago

    Default job background
    Accounting / Finance
    Description

    A revolutionary investment firm is seeking an Executive Assistant to join their dynamic team and play a crucial role in supporting two C-level leaders. We are looking for someone who excels in a high-energy environment and is eager to make a significant impact. In this role, you'll be the indispensable resource for managing essential tasks and ensuring seamless executive operations. If you're an exceptional communicator, a skilled problem-solver, and possess outstanding organizational abilities, we want to hear from you

    Responsibilities

    • Provide comprehensive administrative support to the CEO and co-CEO, managing complex and overlapping schedules with precision.
    • Coordinate domestic travel logistics including flights, hotels, and transportation, addressing any travel-related issues proactively and in real-time.
    • Register guests, prepare meeting agendas, reserve rooms, and arrange necessary equipment for meetings.
    • Manage the office including relationships with vendors, manage office supplies and service contracts, issue key cards for new employees, and oversee gift inventory.
    • Assist in various projects, ensuring deadlines are met and tasks are completed efficiently.
    • Prepare and distribute materials for meetings, including agendas, presentations, and follow-up documentation.
    • Use Affinity (CRM), Google Suite, Expensify, and Slack for communication and task management.
    • Work hand-in-hand with other internal support functions to ensure smooth operations, all while keeping a laser focus on delivering outstanding client experiences and fostering a collaborative workplace culture
    • Serve as a point of contact for internal and external stakeholders, maintaining professional and effective communication.
    • Perform ad hoc administrative

    Ideal Experience

    • 5+ years of Executive Assistant experience, professional services strongly preferred.
    • Bachelor's degree required.
    • Superior organizational skills, ability to prioritize, and strong attention to detail.
    • Has entrepreneurial spirit, is driven, thinks ahead, is proactive, organized, and has thick skin to handle a direct communication style.
    • Positive disposition, a high degree of judgment, initiative, and discretion.
    • Exhibit polished communication skills with the ability to build trust and rapport with executives and stakeholders.
    • Ensure tasks are completed promptly, maintaining high responsiveness and availability.
    • Work independently with minimal supervision, taking initiative to drive tasks to completion.
    • Adapt to a dynamic, start-up environment, comfortable with uncertainty and quick decision-making.
    • Proficiency in Google Suite, Affinity (CRM), Expensify, and Slack.

    #117641

    The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

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