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    Executive Assistant - Chicago, United States - Mack & Associates, Ltd.

    Mack & Associates, Ltd.
    Mack & Associates, Ltd. Chicago, United States

    3 weeks ago

    Default job background
    Upper Management / Consulting
    Description

    Join the fast-paced world of Consulting A leading consulting firm is on the hunt for an Executive Assistant to become an essential part of their dynamic team. They need someone who thrives in a fast-paced environment and is eager to make a significant impact by providing high-level support to our senior executives and their teams. In this role, you'll be the go-to person for managing critical tasks and ensuring that our executive leadership runs smoothly. If you're a master communicator, have a knack for problem-solving, and are known for your organizational prowess, apply now This is a fully remote opportunity with a competitive salary of $80-90K dependent on experience.

    Responsibilities of the Executive Assistant:

    • Take charge of intricate and ever-changing calendars, coordinating high-stakes meetings, travel plans, and other critical engagements for senior executives and their teams, navigating last-minute changes with finesse
    • Build lasting connections with top clients and internal teams, ensuring clear communication and seamless organization of important meetings, events, and collaborative ventures
    • Plan and organize travel with precision, making the most efficient use of time and resources, while also supporting the coordination of team events and meetings using platforms like Zoom, Microsoft PowerPoint, Word, Excel, and Teams
    • Oversee the submission and processing of timesheets and expense reports, guaranteeing accuracy and compliance with company policies, and serve as a reliable point of contact for partner administrative needs
    • Work hand-in-hand with other internal support functions to ensure smooth operations, all while keeping a laser focus on delivering outstanding client experiences and fostering a collaborative workplace culture

    Requirements of the Executive Assistant:

    • 5+ years of experience providing executive-level administrative support to C-suite executives or senior management
    • Proven ability to work effectively in high-pressure settings with strict deadlines
    • Demonstrated capability to manage and prioritize support tasks for multiple executives and colleagues
    • Familiarity with financial services, management consulting, or professional services is advantageous
    • Maintains strict confidentiality and discretion when dealing with sensitive information
    • Proficient in Microsoft Outlook, Word, PowerPoint, and Excel
    • A bachelor's or master's degree is preferred

    P-15

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