Jobs
>
Austin

    Operations Coordinator - Austin, United States - Adlucent

    Adlucent
    Adlucent Austin, United States

    1 week ago

    Default job background
    Description

    Job Description

    Job DescriptionSalary: $60,000-$75,000

    Adlucent is looking for an Operations Coordinator to help coordinate and manage a diverse array of account-aligned projects – including onboarding new clients and support for existing client programs. The most critical aspect of this position is the proven ability to understand the interdependencies between all tasks and people to ensure work is done efficiently and awesomely. We'll call upon you to manage workflow, inform resource allocation, understand the scope and risk of assigned projects, and, most importantly, be an impactful team player.

    The right candidate is a confident leader, who motivates project teams, ensures quality and holds team members accountable so they can achieve their goals on projects. The project manager will work closely with our client services and sales. This position reports to the Senior Operations & Project Manager.

    What We Offer:

    • Competitive salary
    • Comprehensive Full-Time Benefits (Medical, Dental, Vision, Life)
    • 401(k) with Company Match
    • Training and Career Development
    • Generous Paid Time-Off and Flexible Schedules
    • Named "Best Places to Work 2022" by Built In Austin

    The Role:

    • Project workflow management
      • Maintain critical data in our Enterprise Resource Planning (ERP) tool
      • Open and close monthly projects, ensuring budgets and scope are accurate
      • Ownership and accountability for each project you lead, ensuring all problems are being solved and reporting on progress against each, while fluidly keeping the project on track
      • Prioritize, plan and enforce key milestones while adapting as needed
      • Look for efficiency improvements, balancing creativity with practicality
    • Constant communication and collaboration across functionally diverse teams
      • Strong negotiation, conflict management and risk mitigation skills
      • Discuss project details in depth, be able to ask insightful questions and understand the answers
      • Keep the team informed about project status and schedule, be comfortable delivering both good and bad news
      • Help the team learn from mistakes and recognize successes
      • Utilize multiple tools and reports to support sharing of current status and conclusions
    • Project scoping and life cycle management
      • Create onboarding briefs, schedule and lead meetings for project life cycle and update relevant progress reports
      • Ensure that each team member understands project requirements and expectations upfront
      • Manage, monitor and maintain project scope
      • Proactively escalate concerns regarding possible delays
      • Pinpoint a specific cause for each overage and explain it with objectivity
    • Resource management
      • Use project management software to develop project schedules, budget, plan, and allocate resources according to deadlines
      • Ensure team allocations for client projects are updated in real time
      • Assist business leads with monthly labor forecasts
      • Weekly / monthly reporting critical to ensuring we are hitting targets
    • Operations project support
      • Support Sales, Finance and Client Services with Salesforce data entry / administration
      • Reporting, dashboard creation and maintenance
      • Special projects that support teams in the org

    About you:

    You care deeply about project ownership and accountability, with exceptional attention to detail — and you've done it before in a fast-paced environment. You're compassionate and trustworthy, communicate and collaborate effectively, and have high standards for yourself and others. You're unafraid to make mistakes, learn from them and avoid making them again. You ask questions and accept constructive criticism. You're self-driven, enthusiastic and embrace change. Additionally, you have:

    • 2-4 years of relevant experience managing a wide variety of projects, preferably at an digital marketing, advertising or integrated agency
    • Strong attention to detail – ability to capture those tasks that everyone assumes will be completed, that might otherwise slip through the cracks
    • Experience managing multiple projects / clients simultaneously
    • The ability to prioritize (and reprioritize) tasks across many concurrent projects, while maintaining a balanced workload for you and your team
    • A strong understanding of how to identify, communicate and escalate project risk
    • Ability to lead meetings and drive processes
    • Adaptability to various tools and technologies

    Bonus if you have:

    • Experience managing the project life cycle with tools like: Kantata (Mavenlink), Workfront, Workamajig, Microsoft Project, etc.
    • Experience with SalesForce
    • Bachelor's degree

    About Us:

    Adlucent is the performance marketing agency that proves outperformance has no limit. Powered by our purpose-built platform, Deep SearchTM, Adlucent unifies the best of human and machine for a scientific approach to marketing. We work transparently in partnership with B2C and B2B retailers and brands to create custom, predictive programs that drive ever-better outcomes. Our services include paid search, shopping, social, Amazon, display media, video, performance creative, consulting, and measurement. Headquartered in Austin, Texas, Adlucent is part of Advantage Solutions and ranked one of the top marketing companies in the U.S. by AdAge.

    • Our Mission: Inspire the problem-solvers of tomorrow to reimagine client outcomes
    • Our Vision: Lead the industry evolution toward always-relevant marketing
    • Our Values:
      • LEAD WITH EMPATHY: We champion kindness and authenticity – forging caring connections that embrace diversity, fuel inclusion, and ignite individual leadership.
      • MAKE $#%& HAPPEN: We solve problems efficiently. We know when to iterate and when to innovate. Some days we get to win and some days we get to learn.
      • OUTPERFORM TOGETHER: We unite our strengths to achieve success, collectively. Celebrating breakthroughs, supporting growth, we thrive as one.
    • Location: Adlucent is a remote-forward digital performance marketing agency headquartered in Austin, TX

    Adlucent does not accept unsolicited resumes from third-party recruiters.


    remote work
  • Lime

    Operations Coordinator

    2 weeks ago

    Lime Austin, United States

    We are looking for a data-driven, hands-on, entrepreneurial minded individual to join our Austin Operations team. As an Operations Coordinator, you will enhance our fleet, coordinate our teams in the warehouse and in the field, and be the local eyes and ears on the ground to unde ...

  • Cupcake Home Improvements

    Operations Coordinator

    3 weeks ago

    Cupcake Home Improvements Austin, United States

    About Cupcake Home Improvements · A different name for a different kind of home improvement company. Focused on Roofing, Windows, Gutters and Insulation in the greater Austin metro, our broader mission is to develop people and communities one home at a time. · We achieve this by ...

  • BOR of Central Texas

    Operations Coordinator

    1 week ago

    BOR of Central Texas Austin, United States

    Overview: · We are a Water Damage, Mold and Fire Remediation company in Central Texas. We are seeking a highly organized and detail-oriented Operations Coordinator to join our team. As an Operations Coordinator, you will play a crucial role in supporting the day-to-day operations ...

  • Alpha 180 LLC

    Operations Coordinator

    3 weeks ago

    Alpha 180 LLC Austin, United States

    **Objective**: · Assist Operations Manager in day-to-day coordination and management of business operational activities. · **RESPONSIBILITIES** · **Essential Functions**: · - Keeping accounts up to date in QuickBooks - general, insurance, bank, credit, etc. · - Updating billing s ...

  • Dent Wizard International

    Operations Coordinator

    3 days ago

    Dent Wizard International Austin, United States

    The Operations Coordinator is the primary contact between the dealership and reconditioning team. The coordinator ensures all retail customer vehicles are completed within the expected delivery times and new and used vehicle reconditioning work is identified and routed through ou ...

  • Roku

    Content Operations Coordinator

    3 weeks ago

    Roku Austin, United States

    **Teamwork makes the stream work.**: · **Roku is changing how the world watches TV**: · Roku is the #1 TV streaming platform in the US, and we've set our sights on powering every television in the world. Roku pioneered streaming to the TV. Our mission is to be the TV streaming pl ...

  • Habitat Energy

    People Operations Coordinator

    3 weeks ago

    Habitat Energy Austin, United States

    Habitat Energy is a fast growing technology company focussed on the trading and algorithmic optimisation of energy storage and renewable assets around the world. Our mission is to deliver outstanding returns to our clients to increase the attractiveness of renewable energy global ...

  • Roku

    Live Operations Coordinator

    2 weeks ago

    Roku Austin, United States

    **Teamwork makes the stream work.**: · **Roku is changing how the world watches TV**: · Roku is the #1 TV streaming platform in the US, and we've set our sights on powering every television in the world. Roku pioneered streaming to the TV. Our mission is to be the TV streaming pl ...

  • University of Texas at Austin

    Audit Operations Coordinator

    1 week ago

    University of Texas at Austin Austin, United States

    Job Posting Title: · Audit Operations Coordinator · - Hiring Department: · Office of Internal Audits · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 40 · - FLSA Status: · Exempt · - Earliest Start Date: · Immediately · - Position Duration: · Expected to Conti ...

  • Austin Detours

    Event Operations Coordinator

    3 days ago

    Austin Detours Austin, United States

    Seeking a professional Event Coordinator for a full-time, in-person role at Austin Detours. · Austin Detours is a tour and event company celebrating our 10th year in business. Our tagline is "we create fun" and that rings true for our clients and ourselves We have a tight-knit te ...

  • Wyndham Destinations

    Business Operations Coordinator

    4 days ago

    Wyndham Destinations Austin, United States

    **We Put the World on Vacation**: At Travel + Leisure Co., our mission is simple: to put the world on vacation. Our Vacation Ownership business line includes Club Wyndham, WorldMark by Wyndham, Margaritaville Vacation Club, Accor Vacation Club and the brand new Sports Illustrated ...

  • Adlucent

    Project Manager Operations Coordinator

    1 week ago

    Adlucent Austin, United States

    Adlucent is looking for an Operations Coordinator to help coordinate and manage a diverse array of account-aligned projects - including onboarding new clients and support for existing client programs. The most critical aspect of this position is the proven ability to understand t ...

  • AVEDA Institutes and Neill Corporation

    Marketing Coordinator- Operations Focused

    2 weeks ago

    AVEDA Institutes and Neill Corporation Austin, United States

    Handles tasks related to the logístical, administrative, and digital/web aspects of marketing campaigns and initiatives, ensuring effective execution and enhance the overall performance. · **Key Points**: · - Maintain, edit, and update websites · - Monitor online presence · - Pro ...

  • SQUIRE

    Workplace and HR Operations Coordinator

    1 week ago

    SQUIRE Austin, United States

    **SUMMARY** · The Workplace HR and HR Operations Coordinator is responsible for the day-to-day operations and employee experience of our Austin, TX office, as well as providing support to the People Operations function for the Company as a whole. · This position is required to re ...

  • Wells Fargo

    Branch Operations Coordinator Pleasant Valley

    1 week ago

    Wells Fargo Austin, United States

    **Why Wells Fargo**: · **About this role**: · **In this role you will**: · - Support customer experience by accurately processing and approving teller transactions, sharing digital solutions, and making appropriate introductions to bankers · - Complete operational activities whil ...

  • Zeitview

    Operations and Customer Services Coordinator, Wind

    4 days ago

    Zeitview Austin, United States

    **Zeitview** is the leading intelligent aerial imaging company for high-value infrastructure, providing businesses with actionable, real-time insights through a single-source solution to recover revenue and reduce liability risk. **Zeitview** is the trusted, go-to data management ...

  • EZO

    Operations Coordinator

    3 weeks ago

    EZO Austin, United States

    We're seeking an Operations Coordinator with a vibrant energy and a proven track record of problem-solving in an operational context. This role is critical to the seamless execution of our day-to-day operations, including travel coordination, event planning, mail logistics, bank ...

  • Campus Life & Style

    Operations Coordinator

    4 weeks ago

    Campus Life & Style Austin, United States

    Overview: · Campus Life & Styles mission is to provide an unparalleled resident experience and workplace environment. We strive to create value through building a world-class team of passionate individuals, a commitment to a positive company culture, and delivering groundbreakin ...

  • Sock Club

    Operations Coordinator

    3 weeks ago

    Sock Club Austin, United States

    The CompanyAre you a person who is passionate about hard problems, enjoys driven and talented people, and adds your creative personal touch to the work you do? Then you have come to the right place Around here, we get pretty excited when it comes to delivering memorable experienc ...

  • BodySpec

    Operations Coordinator

    4 weeks ago

    BodySpec Austin, United States

    Do you want to be part of a fast-growing startup dedicated to improving the health & wellbeing of others? Are you a master of organization and capable of juggling many tasks and not letting any of them drop? Do you want to learn, grow, and develop both a sense of how a real compa ...