Audit Operations Coordinator - Austin, United States - University of Texas at Austin

University of Texas at Austin
University of Texas at Austin
Verified Company
Austin, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Posting Title:
Audit Operations Coordinator

  • Hiring Department:
Office of Internal Audits

  • Position Open To:
All Applicants

  • Weekly Scheduled Hours:
40

  • FLSA Status:
Exempt

  • Earliest Start Date:
Immediately

  • Position Duration:
Expected to Continue

-
Location:


UT MAIN CAMPUS

  • Job Details:
General Notes

You'll be working for a university that is internationally recognized for our academic programs and research.

If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package, including but not limited to:


  • Competitive health benefits (employee premiums covered at 100%, family
premiums at 50%)

  • Voluntary Vision, Dental, Life, and Disability insurance options
  • Generous paid vacation, sick time, and holidays
  • Teachers Retirement System of Texas, a defined benefit retirement plan;
employees contribute 8.25% of their eligible earnings on a pre-tax basis each

pay period and UT contributes an additional 8.00%

  • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b)
and a Deferred Compensation program 457(b)

  • Flexible spending account options for medical and childcare expenses
  • Robust free training access through LinkedIn Learning plus professional
conference opportunities.

Purpose


The Audit Operations Coordinator (Coordinator) manages programs for the Office of Internal Audits to enhance and maintain the infrastructure and professional practices of the internal audit (IA) function.

The Coordinator is responsible for the Internal Audit Internship Program and related partnerships with faculty and UT Austin academic units.

The Coordinator conducts routine audits to determine compliance with policy, university requirements, or state/federal requirements, monitors management corrective actions in response to audit recommendations, and coordinates follow-up audit work.

In addition, the Coordinator oversees Internal Audits strategic plan execution and monitors performance metrics to support the Quality Assurance and Improvement Program.

Finally, the Coordinator serves as the office's audit software champion, processes and submits audit reports, and provides administrative support to the office, the chief audit executive, and the Institutional Audit Committee.


Job Description:


  • Strategic Plan and Performance Metrics
  • Oversees Internal Audits strategic plan execution.
  • Communicates the development of strategic plan activities and implements strategies to promote the success of each initiative.
  • Makes necessary changes for improved outcomes.
  • Monitors audit plan progress and summarizes quarterly and annual performance metrics in support of the Quality Assurance and Improvement Program.
  • Maintains projectcloseout checklists and ensures completed audit and advisory engagements are finalized.
  • Audit Software
  • Serves as audit software champion; responsible for notifying team members of updates, creating audit projects, adding team members, running reports, troubleshooting, etc.
  • Serves as the liaison with UT System regarding audit software issues.
  • Audit Report Coordination and Support of Content Development
  • Develops and maintains a report style guide.
  • Creates and maintains a report template to be used by all auditors for audit reports.
  • Reviews final audit reports to identify grammatical or style issues.
  • Updates and manages the process for issuing audit reports.
  • Submits reports to executive leadership, management, and state agencies.
  • Institutional Audit Committee Coordination
  • Coordinates with the President's Office and UT System on Committee appointments and scheduling.
  • Provides administrative support for the Institutional Audit Committee meetings and external members.
  • Manages the process to prepare materials for the Institutional Audit Committee meetings.
  • Office Coordination and Chief Audit Executive Assistant
  • Prepares DEFINE/Web documents such as payment vouchers, purchase orders, appointments, payroll vouchers, inventory transfers, work orders for repairs, and travel requests/reimbursements.
  • Oversees the employee onboarding process, including scheduling, equipment set up and record keeping.
  • Maintains the Chief Audit Executive's calendar.
  • Assists office personnel in scheduling meetings with clients.
  • Maintains equipment inventory records, training activity logs for the office, correspondence, and other administrative records.
  • Serves as the office contact for building issues.
  • Maintains office supply inventory.
  • Organizes staff meetings, including team member assignments.
  • Manages internal audit files and other office records and handles record retention of these files.
  • Manages the account reconciliation process including gathering appropriate documentation, runs Cognos reports, and provides transaction detail and balance summaries to the Chief Audit Executive for review.
  • Aids i
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