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    Administrative Assistant - Houston, United States - G-TECH Services

    G-TECH Services
    G-TECH Services Houston, United States

    2 days ago

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    Description

    Job Description

    Job Description

    Responsibilities

    Purpose: This administrative assistant role will provide cross-functional support to the MRO/Capital/EPC global purchasing organization. Job Duties include, but are not limited to, the following:

    • Primary responsibility of supporting leaders in multiple US locations and collaborating with support teams globally.
    • Extensive calendar management, strategically coordinating and prioritizing time-sensitive matters for multiple leaders to optimize efficiency and time management.
    • Arranges domestic and international business travel. Books flights, cars, makes hotel and restaurant reservations, acquires Visa/Passport requirements as necessary.
    • Completes expense reports for self and others and submits on behalf of leader and/or team in compliance with TER guidelines.
    • Maintain distribution lists and organizational chart. Department focal point for Records Management.
    • Coordinating large group meetings both internal and external, ensuring visitor access and direction is provided.
    • Department focal point for and resource for office tools, equipment and supplies
    • On-boarding new hires, request appropriate accesses, setup office space, order hardware, peripherals, and office phone.
    • Ordering materials and supplies using appropriate applications
    • Handling mail, faxes, shipping and other department requirements
    • Serves as a member of the Purchasing Office Professional (POPs) team and provides backup for Purchasing administrative support staff.

    The successful candidate will demonstrate the ability to:

    • Work independently to produce quality and timely results with minimal supervision.
    • Communicate and relate well to people from all levels both internally and externally.
    • Work effectively with people from diverse backgrounds and cultures.
    • Demonstrates comfort and skill when using technology, and aptitude to continuously become proficient in new software systems as needed.
    • Provide quick, accurate, and consistent decision-making and problem-solving with excellent communication skills and impeccable attention to detail
    • Work diligently to proactively maintain smooth day-to-day office operations.
    • Multitask, manage complex schedules, and meet deadlines

    Qualifications

    • Associate's degree or higher preferred
    • Experience working in an office environment, performing administrative tasks, providing support to coworkers, and managing multiple priorities.
    • An organized self-starter enabling good judgment
    • Well-organized, detail-oriented, ability to multitask with great follow up skills
    • Strong verbal and written communication skills
    • Proficiency in Microsoft applications, such as Excel, Word, PowerPoint, SharePoint, Teams and Outlook
    • Experience with the creation and manipulation of large spreadsheets desired
    Company DescriptionG-TECH Services, Inc. is a leading certified recruitment and placement firm that provides high-quality, flexible staffing solutions to a nationwide client base. We pride ourselves in keeping employee attrition low and offering exciting career opportunities to Engineers and IT professionals We are large enough to make a difference and small enough to genuinely care about each and every one of our employees
    We work with the best of the best Join us today

    Company Description

    G-TECH Services, Inc. is a leading certified recruitment and placement firm that provides high-quality, flexible staffing solutions to a nationwide client base. We pride ourselves in keeping employee attrition low and offering exciting career opportunities to Engineers and IT professionals We are large enough to make a difference and small enough to genuinely care about each and every one of our employees\r
    We work with the best of the best Join us today
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