Administrative Assistant - Houston, United States - MD Anderson Cancer Center
Description
JOB SPECIFIC COMPETENCIES
Administrative Function
- Provides administrative/secretarial support to include assistance with manuscripts, CV, and abstracts.
- Compose formal and informal correspondence and documents, creates, edits, and formats presentation, and compiles reports as needed.
- Takes, prepares and distributes meeting minutes.
- Manages faculty calendars while appropriately communicating with faculty of any date and time conflicts, confirmation of completed requests, and meeting reminders.
- Prepare and coordinates travel itineraries for assigned faculty within the Concur System Database, and ensures timely submissions for reimbursement expense reports.
- Manage and update curriculum vitae monthly in the Faculty Information System (FIS).
- Arranges conferences according to department specifications, including booking rooms, catering and equipment.
Clerical and Financial related Activities
- Pick up and distribute clinical cases to assigned faculty as requested.
- Responsible for creating purchase orders and reconciling assigned faculty PRS accounts.
- Maintain inventory of office supplies.
- May be responsible for financial transaction audits for the faculty's research accounts.
- Maintains accurate and current off-site equipment forms for assigned faculty.
- Prepares, submits and maintains Faculty extramural leave and PTO requests.
Kronos Database Support
- Assist department timekeeper with initiating and managing time and attendance via kronos database.
- Serve as backup to primary timekeeper in managing the weekly pay period closeout, as assigned for the dept.
Computer Applications
- Prepares complex/advanced documents using Microsoft office.
- Composes formal and informal correspondence, and formats presentations, using strong writing, word-processing, presentation and grammatical skills.
- Assist in creating and maintaining faculty's CV's, and NIH biosketch in the appropriate institutional format using institutional software and other software as needed.
Other Administrative functions
- May be responsible for assisting with the process, submission and completion of research protocols.
- May be responsible for coordinating complex aspects and ensures timely submission of required documentation (electronically or by hard copy) for institutional and governmental grants.
Additional Information
- Requisition ID: 166873
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Days
- Minimum Salary: US Dollar (USD) 39,000
- Midpoint Salary: US Dollar (USD) 49,000
- Maximum Salary : US Dollar (USD) 59,000
- FLSA: non exempt and eligible for overtime pay
- Fund Type: Hard
- Work Location: Hybrid Onsite/Remote
- Pivotal Position: No
- Referral Bonus Available?: No
- Relocation Assistance Available?: No
- Science Jobs: No
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