Administrative Assistant - Houston, United States - Associa

Associa

Verified Company

Houston, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary
The Administrative Assistant supports and assists general office activities and projects with
administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.
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Duties include but are not limited to:_

Organizes and prepares correspondence relating to association business.
Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.
Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager's approval if not completed by Telephone Operator.
Processes and distributes incoming and outgoing mail for the office and Associations.
Prepares and assists community managers with monthly board packages and in house mailings.
Updates homeowner and association information in C3 and shared files.
Relieves concierge/telephone operators on an as needed basis.
Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
Other duties as assigned.

Knowledge and Skills

Knowledge of general office equipment (copier, fax, phone systems, etc.).
Knowledge of conflict resolution techniques at a proficient level.
Professional communication skills (phone, interpersonal, written, verbal, etc.).
Professional customer service skills.
Selfmotivated, proactive, detail oriented and a team player.
Time management and time critical prioritization skills.
Bilingual preferred (English/Spanish fluent)

Education and Experience