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    Operations Coordinator I - Austin, United States - Highland Homes

    Highland Homes
    Highland Homes Austin, United States

    2 weeks ago

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    Description

    For over 30 years, one Company has represented quality & leadership -Highland Homes- where building careers goes hand in hand with excellence in new home construction. Highland's employees thrive in an atmosphere of appreciation & confidence, contributing their unique ideas to the Company's overall success.Our employees are our greatest asset.

    Highland Homes is currently accepting resumes for an Operations Coordinator I role. This role is responsible for supporting the Area Operations Manager with providing operational support to field project sites.

    DUTIES AND RESPONSIBILITIES:

    • Contract processing, inclusive of rewrites, specials, transfers and change orders; assigning & entering job numbers & lot lists; distributing interdepartmental paperwork; and inputting new home information into the SAM builder software
    • Process bust out management, inclusive of auditing paperwork for house file and requesting earnest money refunds
    • Process permit & holds and Spec homes
    • Assist in electronically filing department documents for house files
    • Check assigned HUD settlement statements for accuracy
    • Assist with customer care/warranty calls as needed, inclusive of creating customer work orders and editing uncategorized pending work orders
    • Distribute and track homeowner referral bonuses
    • Print and distribute house plans and request permit checks and other checks as needed by Builders
    • Serve as primary back up for Operations Assistant
    • Other duties as assigned
    MINIMUM QUALIFICATIONS:
    • Minimum High School Diploma required.
    • College Degree in Business, Communications or other related field preferred.
    • Prior Operations experience preferably in Homebuilding:
      • Operations Coordinator I: Minimum of 6 months of operations related experience required. Prior Administrative Assistant or general office support role experience preferred.
      • Operations Coordinator II: Minimum 1 year of experience in contract, spec, bust out, and warranty service required. Minimum 2 years of administrative assistant or general office support role experience required.
      • Operations Coordinator: Minimum 3 years of experience in in contract, spec, bust out, and warranty service required. Minimum 5 years of prior administrative assistant or general office support role experience required.
    • Strong proficiency in MS Office (Excel, Word, etc.) software required.
    • Excellent communicator (oral and written) including the desire to ask questions and learn from others.
    • Strong organizational skills with a keen ability to prioritize, multi-task and pay close attention to detail and accuracy.
    • Prior experience with SAM software a plus.
    Highland offers a competitive benefit package, including excellent medical / dental / prescription benefits, Employee Stock Option Plan, 401(k), new home purchase discounts, & more - all in a business casual atmosphere Join the company that recognizes & rewards the people who create their success. Highland Homes is an Equal Opportunity Employer.
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