Executive Assistant - Bronx, United States - Albert Einstein College of Medicine

Albert Einstein College of Medicine Bronx, United States

1 week ago

Full time

Description

POSITION RESPONSIBILITIES

Provide administrative support to the office of the Dean and to key leadership of the Deans Suite (Senior Associate Dean, Finance and Operations/Chief Financial Officer/ Assistant Dean, Information Technology)
Manages information and communication to internal and external stakeholders
Maintain calendars, make travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.
Coordinate conferences, committees, seminars, and special events
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
Greet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.
Prepare/gather input for meeting materials; set up and maintain complex files for the Dean's Office.
Prepare and disseminate information for Einstein/Montefiore board meetings.
Oversee the distribution of annual meeting schedule for divisions
Manage the Office budget, which includes approving and monitoring expenses/purchases and special contracts within established guidelines.
Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.
Oversee Kronos timekeeping system to approve time for department staff
Assist the Dean's Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments and providing other assistance as required
Other tasks as assigned *This role is in person-not remote.* QUALIFICATIONS
- Bachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.
- Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff. Must demonstrate good judgment, initiative and attention to detail.
- Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.
- Demonstrated ability to balance workload for a number of executives with competing priorities.
- Proficient in Microsoft Office and windows-based computer system required.
- Adept at learning new software programs. Minimum Salary Range USD $75,000.00/Yr. Maximum Salary Range USD $82,000.00/Yr.

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