Executive Assistant - Bronx, United States - 163rd Street Improvement Council

163rd Street Improvement Council
163rd Street Improvement Council
Verified Company
Bronx, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

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Description

Deadlines:


The Role:


The Executive Assistant is responsible for assisting the Executive Director and Human Resource Director with scheduling, organization and administrative tasks.


Specific Requirements:

This is a full-time shift position scheduled between the hours of 9am-5pm. Staff may be asked to adjust their work schedule depending on the operational needs of the site.


Primary Responsibilities:


  • Work directly with the ED and HRD to support all aspects of their daily work routine.
  • Maintain the ED's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
  • Exercise discretion in committing time and evaluating needs.
  • Serve as a liaison between the ED, staff and the public by fielding and/or phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
  • Coordinate work with other the Council staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
  • Provide coordination, monitoring, and communication of projects and programs.
  • Assist in project management activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of endusers and key stakeholders.
  • Serve as a primary point of contact between the the Program Directors and the ED/HRD.
  • Assist the ED or HRD in the development of presentations and white papers for internal and external audiences.
  • Determine priority of matters of attention for the ED; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the ED advised of timesensitive and priority issues, ensuring appropriate followup.
  • Routinely perform a wide variety of support duties.
  • Compose and prepare letters relating to routine correspondence for the ED's signature.
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
  • Prepare, reconcile, and submit expense reports and submit to Finance Department.
  • Maintain paper and electronic filing systems.
  • Maintain confidential and sensitive information.
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Perform other duties as assigned by the ED and HRD.

Minimum Qualifications:


  • Bachelors required, Masters Preferred
  • Exceptional demonstrated writing proficiency.
  • Preferred experience in assessment, direct practice, counseling, supervision, community outreach, group leadership, and program development.
  • Exceptional interpersonal skills, with the ability to balance compassion and firmness while respecting the unique experiences of asylum seekers.
  • Proficiency in navigating asylumspecific community resources and understanding the complexities of the asylum process.
  • Strong problemsolving abilities, decisionmaking skills, conflict resolution expertise, and active listening.
  • Capacity to remain composed in crisis situations.
  • Demonstrated ability to collaborate effectively with diverse groups.
  • Proven capability to manage multiple tasks efficiently under pressure.
  • Outstanding organizational skills, attention to detail, and efficiency.
  • Possessing maturity, integrity, and sound judgment.

Essential Skills and Qualifications:


  • A detailoriented selfstarter with prior experience in the financial services industry or with a technology team
  • Someone who exhibits sound judgment with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • Comfortable interacting with highlevel executives
  • A team player capable of cultivating productive working relationships across the firm
  • Resourceful, cando attitude
  • Thrives in a fastpaced environment
  • Punctual
  • Knowledge of MS Suite, Google Suite, and other database programs.

Pay:
$65, $70,000.00 per year


Benefits:


  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift
People with a criminal record are encouraged to apply


Ability to Relocate:

  • Bronx, NY: Relocate before starting work (required)

Work Location:
In person
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