- Office Management: Manage office supplies, equipment, and facilities to ensure smooth operations. Coordinate maintenance and repairs as needed.
- Administrative Assistance: Provide administrative support to executives, managers, and team members, including scheduling meetings, making travel arrangements, and preparing reports and presentations.
- Communication: Serve as a point of contact for internal and external communications, including answering phones, responding to emails, and routing correspondence to the appropriate personnel.
- Data Entry and Record Keeping: Maintain accurate and up-to-date records, databases, and filing systems. Enter data and update records as necessary.
- Document Preparation: Assist in drafting and formatting documents, letters, memos, and other correspondence. Proofread and edit documents for accuracy and clarity.
- Event Coordination: Assist in planning and coordinating company events, meetings, and conferences. Arrange logistics, book venues, and coordinate catering and other services.
- Customer Service: Provide exceptional customer service to clients, visitors, and employees. Address inquiries and resolve issues in a timely and professional manner.
- Project Support: Assist with various projects and initiatives, including research, data analysis, and coordination of tasks and deadlines.
- Financial Support: Assist with basic financial tasks such as processing invoices, expense reports, and purchase orders. Coordinate with accounting and finance departments as needed.
- General Support: Perform other administrative tasks and duties as assigned, contributing to the overall efficiency and effectiveness of the organization.
- 10 years of experience in a related field (with a bachelor's degree) or 15 years of experience in a related field.
- Proven experience in an administrative support role or similar position.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy in completing tasks.
- Effective communication skills, both verbal and written.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and the ability to work collaboratively with colleagues at all levels.
- Flexibility and adaptability to changing priorities and environments.
- Flexibility to work irregular hours, including evenings, weekends, and holidays.
- Willingness to travel and work in disaster-affected areas for extended periods, often in challenging conditions.
- Live within driving distance of a metropolitan airport.
- Must be able to obtain and sustain a Public Trust clearance.
- Experience with office management software and systems.
- Knowledge of basic accounting principles and financial procedures.
- Familiarity with project management tools and techniques.
- Customer service experience.
- Completed the following FEMA Courses:
- IS-1000 Public Assistance Program and Eligibility
- IS-1001 The Public Assistance Delivery Model Orientation
- IS-1002 FEMA Grants Portal – Transparency at Every Step
-
IT Support Specialist
1 week ago
NewPoint Real Estate Capital LLC Chevy Chase, United States**Reports To** · Service Support Manager · **Job purpose** · The IT Desktop Support Specialist is responsible for providing technical support for a full range of business technology, including computer systems (hardware and software), network infrastructure, telecommunications ci ...
-
Customer Support Specialist
1 day ago
Xometry Inc North Bethesda, United Statesat Xometry · North Bethesda, MD · Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry's digital marketplace gives manufacturers the critical resources they need to grow ...
-
Executive Support Specialist
1 week ago
Lynker Corporation Silver Spring, United States**Lynker is seeking an Executive Support Specialist to provide comprehensive support to NOAA's Office of Response and Restoration's Directorate, ensuring seamless operations at a senior level. This role involves developing executive-level briefing materials, facilitating communic ...
-
Administrative Support Specialist
2 days ago
Earth Resources Technology, Inc Silver Spring, United StatesERT is seeking an Administrative Support Specialist to support our customers at the NOAA Office of Education (OEd). This is an on-site position located at NOAA's Silver Spring facility. · The NOAA OEd manages 300 student scholars per year in NOAA's undergraduate scholarship progr ...
-
IT Support Specialist
1 week ago
Owia Technology Washington, United States**IT Support Specialist** · **8:30-5:30 pm, with some evening/weekend hours on occasion** · Seeking a very detail-oriented I.T. Support Specialist with the desire to join a positive, team-oriented company with a family-feel who has been providing small to mid-sized businesses wit ...
-
IT Support Specialist
5 days ago
Northeastern University Arlington, United StatesAbout the Opportunity · Job Summary · Reporting to the Director of Global IT Services, this position will be housed on the Arlington campus, and 100% on-site. They will provide technical support to their campus and remote support in conjunction with the Global IT team to Northeas ...
-
IT Support Specialist
5 days ago
Customer Value Partners, Inc Washington, United StatesOverview: · CVP seeks an IT Support Specialist to administer and support desktop, server, network, and cloud infrastructure components for our corporate office in Washington, DC. This is a user-facing role providing direct support to remote staff. The professional in this role wi ...
-
IT Support Specialist
2 days ago
B&B Solutions US Washington, United States**About Us** · B&B Solutions is a mission focused 8(a) Small Disadvantaged Business, located in the Washington, DC metropolitan area. B&B provides multi-faceted and nuanced support services for Federal, State, Local, and Commercial clients. Our support includes Professional Servi ...
-
IT Support Specialist
1 day ago
Brightkey, Inc Washington, United States**Schedule, Benefits, & Compensation**: · - Location: Onsite in Washington, DC · - First shift, Monday through Friday · - Medical, Dental, & Vision Insurance · - Participation in company 401k program · - Paid Time Off · **Responsibilities**: · - Image/reimage of PCs/laptops · - U ...
-
IT Support Specialist
15 hours ago
Sehmi Enterprise Inc Rockville, United StatesAudley Consulting Group (ACG) is seeking a part-time **IT Support Specialist** to support our headquarters office in Rockville, MD. · **Duties and Responsibilities**: · - Manage, organize and track the ACG equipment and laptop inventory via Excel · - Assist the CTO in provisionin ...
-
Rcm Audit and Support Specialist
15 hours ago
Visualutions, Inc. Spring, United StatesThe RCM Audit and Support Specialist is responsible for assisting with audits in assigned databases. The individual will support audits and trends and assist with database month end process. Additionally, the position supports the company's overall operations and client services ...
-
Support Services Specialist
5 days ago
MEDSTAR HEALTH Washington, United StatesPerforms a variety of tasks for the departments within support services including, but not limited to transporting patients and items, delivering linen, food, equipment and medical supplies, receiving medical supplies and/or equipment, patient room cleaning, trash and soiled line ...
-
IT Tech Support Specialist
5 days ago
CODICE Washington, United States**Job Title: IT Tech Support Specialist - Tier II** · **Position Summary** · The Technical Support Specialist - Tier II will play a critical role in providing effective technical support services to users, troubleshooting various hardware and software issues, and ensuring the smo ...
-
Technical Support Specialist
1 week ago
Tech-Marine Business, Inc. Washington, United StatesOverview: · **_ COMMITMENT. EXCELLENCE. INTEGRITY._** · **_ · Our Mission Statement_** · - TMB will strive to be the best Employee-Owned Business contributing to our National Defense._ · - We are committed to providing meaningful work, fair compensation, benefits that support a w ...
-
Peer Support Specialist
1 day ago
Community Bridges, INC Washington, United StatesCommunity Bridges, Inc. (CBI) is an integrated behavioral healthcare agency offering a variety of different programs throughout Arizona. CBI provides residential, outpatient, inpatient, patient-centered medical homes, medication-assisted treatment, and crisis services to individu ...
-
IT Management Support Specialist
1 week ago
Hill Associates Washington, United StatesHill Associates Corporation is seeking an **IT Management Support Specialist** to join our team supporting the Office of the Chief Information Officer (OCIO) in a large Washington, D.C. Cabinet-level Federal agency. The position will report directly to the Bureau Chief Informatio ...
-
Deskside Support Specialist
1 week ago
GCyber Arlington, United StatesGCyber is hiring a **Deskside Support Specialist **to support the Office of the Military Commissions (OMC). Although this position is located in the NCR, there will be occasional travel to Guantanamo Bay, Cuba. · As the **Deskside Support Specialist,** you will: · - Provide IT He ...
-
Contract Support Specialist
1 week ago
Community Partnership for the Prevention Washington, United States**JOB TITLE**: Contract Support Specialist · **JOB TYPE**: Full-Time, At-Will, Salaried Position · **SALARY**: $50,000-$55,000 · ***: · The Contract Support Specialist is primarily responsible for providing administrative support to The Community Partnership for the Prevention of ...
-
Administrative Support Specialist
1 week ago
Imagineeer Washington, United StatesAbout the Company: · Imagineeer is leading the charge in data transformation, impacting sectors from healthcare to government operations, green energy, supply chain, and sports. Leveraging cutting-edge technologies like AI, post-quantum security, and blockchain, we empower decisi ...
-
Attendance and Support Specialist
3 days ago
IDEA Public Charter School Washington, United States**Position: Attendance and Enrollment Specialist** · **Status**: This is a full-time, exempt, 12-month position. · **About IDEA**: · IDEA Public Charter School in Washington DC is designed to challenge, motivate, and strengthen the intellect of all of our students, whether they a ...
Administrative Support Specialist - Bethesda, United States - Diverse Systems Group LLC
Description
Job Description
Job DescriptionDescription:Position Title:
Administrative Support Specialist, Senior-Level
Position Overview:
The Administrative Support Specialist plays a vital role in ensuring smooth operations within the organization by providing administrative assistance to various departments and personnel. They are responsible for handling a wide range of administrative tasks efficiently and effectively. This position will require deployment to disaster areas. Federal Emergency Management Agency (FEMA) will require the individual to deploy to a covered disaster are within 48 hours of notification.
The deployment areas will cover FEMA regions 3 & 4, Delaware, DC, Maryland, Pennsylvania, Virginia, West Virginia, Alabama, Mississippi, Florida, North Carolina, South Carolina, Georgia, Kentucky, and Tennessee.
Key Responsibilities:
Qualifications:
Additional Skills (Preferred):
Nice to Have:
