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    Operations Assistant - Los Angeles, United States - Phaidon International

    Phaidon International
    Phaidon International Los Angeles, United States

    6 days ago

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    Description

    We are currently expanding our Operations Team and seeking a Diligent Operations Assistant with a strong customer service focus to be located in our fast-growing office in Los Angeles (Playa Vista).

    Primary Duties & Responsibilities

    • Act as the first point of contact for all office guests, interviewees, deliveries, and incoming telephone calls.
    • Maintain the professional appearance and overall cleanliness of the office environment.
    • Managing kitchen and coffee equipment and ordering/stocking office supplies.
    • Receive, distribute, and assist employees in sending all packages and mail.
    • Utilize building systems to input all visitor, security, and maintenance requests.
    • Support local company events and client entertainment.
    • Coordinate communications and payments for all local office vendors and suppliers.
    • Track and reconcile company credit card purchases and receipts.

    Other Duties & Responsibilities

    • Building relationships with National Team of Business Operations Associates and Local Office.
    • Work jointly with the local office leadership to complete one-off tasks and projects.
    • Complete ad hoc projects at the discretion of your supervisor.
    • Purchase and distribute gifts and incentives upon request.
    • Managing and protecting information - scanning, copying, and shredding.
    • Assist with the maintenance and organization of corporate documents and records.
    • Assist with booking, tracking, and calendaring of employee travel.

    Required Skills & Qualifications

    • High school diploma or GED.
    • Computer literacy and experience working with Microsoft Office Suite.
    • Positive attitude and friendly demeanor.
    • Ability to follow instructions and work independently.
    • Strong written and verbal communication skills.
    • Attention to detail and strong organizational skills in a fast-paced environment.

    Preferred Skills & Qualifications

    • Bachelor's degree.
    • 1+ years of professional work experience in an office environment.
    • Event or Travel planning experience.
    • Proactive mindset with demonstrated ability to solve problems before they arise.

    Our core working hours for this role: M-Th: 8:30am-5:30pm, F: 8:30am-3pm

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