Office Operations/hr Assistant - Los Angeles, United States - Behave Agency LLC

Description

This position is ideal for someone who is highly organized, enjoys working in a creative and fast-paced environment, and has a passion for the dynamic world of social media and entertainment.

The role requires a balance of administrative proficiency and a foundational understanding of HR practices, ensuring the smooth operation of our office and supporting our human resources initiatives.

• Own routine office tasks such as photocopying, faxing, mail distribution, and filing, ensuring efficiency and organization.
• Maintain and organize records for staff, office amenities, and company assets.
• Serve as the point person for office operations duties including maintenance, mailing, supplies, equipment, bills, errands, shopping
• Monitoring office supplies and equipment and ordering office equipment required.
• Oversee office operations and procedures, including managing building and parking access cards, and handling building forms and other operational requirements.
• Maintain records for staff, office space, and company assets.
• Maintain the office condition and arrange necessary repairs
• Utilize Microsoft Office Suite to create and modify documents, presentations, and reports.
• Assist in the preparation and coordination of reports and office meetings.
• Liaise with the IT department to resolve technical issues, set up new employees' workstations, and manage equipment inventory
• Provide general support to team members, including handling calls, correspondence, and scheduling.

• Support the HR department in daytoday operational tasks.
• Provide administrative assistance to HR executives, including document preparation and recordkeeping.
• Maintain and update employee records accurately.
• Assist in the organization of HR projects (meetings, training, surveys) and document proceedings.
• Respond to internal HR inquiries and provide information regarding HR policies and procedures.
• Aid in payroll preparation by collecting relevant employee information.
• Assist with the onboarding process for new hires, including preparing welcome packages, setting up workstations, and coordinating orientation schedules.
• Support the offboarding process for exiting employees, ensuring a smooth transition and handling necessary documentation.

• Experience in administrative roles, preferably within a fastpaced or social media/entertainmentrelated environment.
• Experience with Apple business management software.
• Familiarity with office management procedures and basic HR practices.
• Proficiency in Microsoft Office (particularly Excel and PowerPoint).
• Excellent organizational and time management skills, with a keen attention to detail.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to multitask and work independently.
• High School diploma required; additional qualifications in Administration or Human Resources is a plus.

• Paid time off

• 4 hour shift
• 8 hour shift
• Day shift
• Morning shift
• Weekends as needed

• Los Angeles, CA 90036: Relocate before starting work (required)