Executive Assistant - Queens, United States - New York City, NY

New York City, NY Queens, United States

1 day ago

Description

Hours:
Full-Time Position - 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only candidates who are permanent in the Principal Administrative Associate title or those who are reachable on the Promotional List (Exam #1507), or the Open-Competitive List (Exam #1128) may apply.

Please include a copy of your Notice of Results card or indicate if you are already permanent in the title.

If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The NYC Department of Design and Construction's Safety & Site Support Division seeks an Executive Assistant. The selected candidate will perform administrative, analytical, and clerical work.

Responsibilities will include but are not limited to prepare, review, and analyze various documents and spreadsheets for a wide variety of tasks; prepare reports and charts, including tracking technical assignments and priority project status, expense budget status, preparation of purchase orders, training schedules, meeting agendas, Executive Office inquiries, contract procurement and expense funding.

Also, the candidate will be responsible to track schedules, coordinate and schedule meetings and interviews, send reminders, attend meetings and take notes, generate and distribute meeting minutes; draft correspondence for signature; provide administrative support such as maintaining electronic and hard copy filing systems, scanning, photocopying, archiving; and, support operational needs such as distribution of office supplies, MetroCards, etc.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:

Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above.

Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum Qualifications

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 31⁄2 years.

Preferred Skills

Candidates should have excellent organizational, interpersonal, verbal and written communication skills, must be extremely proficient in Microsoft Office and Adobe, and possess strong client service ethics, as well as follow up skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program.

Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education's website at

Residency Requirement

New York City residency is generally required within 90 days of appointment.

However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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