Jobs
>
Administrative Assistant
>
San Antonio

    Administrative Assistant - San Antonio, United States - Brown & McDonald PLLC

    Brown & McDonald PLLC
    Brown & McDonald PLLC San Antonio, United States

    4 weeks ago

    Default job background
    Full time
    Description
    Administrative Assistant(Land Use, Zoning, Real Estate, Environmental, Governmental Affairs)

    Location:
    Brown & McDonald PLLC100 NE Loop 410, Suite #1385San Antonio, Texas, 78216
    Position Type:
    • Full Time, Non-Exempt
    • 8:30 AM – 5:30 PM, Monday – Friday, 1 hour lunch break
    • Onsite (virtual/working from home not available)

    I. Role and Responsibilities: Includes (but is not limited to)
    • Manage and organize office schedules, appointments, and calendars;
    • Assist with client billing and processing payments;
    • Assist partners/associates/case managers with tracking time for billing purposes;
    • Maintain appropriate filing systems (electronic and physical);
    • Create Engagement Letters;
    • Maintain internal case tracking sheet and upcoming hearing dates;
    • Answer and direct phone calls;
    • Collate and distribute mail;
    • Write and distribute emails, correspondence memos, letters, and forms;
    • Order office supplies (including food and beverage) and research new deals and suppliers;
    • Responsible for coordinating and managing RSVPs for external and firm events;
    • Manage and track firm financial statements and monitor campaign contributions to ensure accuracy and compliance with local legal standards;
    • Maintain and update client lists and contact information;
    • Provide general support to visitors and or clients;
    • Prepare documents for internal and external meetings;
    • Act as point of contact for internal and external clients;
    • Maintain confidentiality of all client and firm information; and
    • Support Attorneys and case managers to handle requests and queries.
    II. Qualifications and Education Requirements:
    • High School Degree or GED with experience as an administrative assistant, secretary, paralegal, or office manager; or
    • Associate degree with experience as an administrative assistant, secretary, paralegal, or office manager; or
    • College Degree (e.g. Bachelor's degree).
    III. Preferred Skills:
    • Excellent listening, writing, and communication skills;
    • Proficiency in Microsoft Office 365 & Microsoft Outlook (ex. Word, Excel, Outlook Email, etc.);
    • Working knowledge of office equipment (ex. Printers, etc.);
    • Attention to detail and problem solving skills; and
    • Strong organizational skills with the ability to multitask.
    Benefits:
    • Competitive hourly rate ($18 - $25 per hour) commensurate with experience;
    • Comprehensive health insurance coverage (Medical, dental, vision, AD&D) after three (3) months of employment;
    • 401(k) retirement plan with company matching after six (6) months of employment; and
    • Holidays recognized by the City of San Antonio;

    Opportunities for Advancement:
    • The Administrative Assistant position offers a clear path for promotion to an Office Manager role. As you demonstrate your capabilities and commitment to the firm, you will have the opportunity to take on increased responsibilities and leadership within our administrative team.

    Additional Notes:
    • Administrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work effectively.
    • Successful Administrative Assistants are effective communicators who speak clearly and are personable, confident, and welcoming when answering incoming calls or questions. They use proper grammar and put people at ease when they're on the phone or speaking one-on-one with other staff members or clients.

    -End-
  • Fresh Form Draft

    Administrative Assistant

    1 week ago

    Fresh Form Draft San Antonio, United States Full time

    About Endorse Infinity: · At Endorse Infinity, we're not just a social media marketing company; we're your partners in digital success. With a passion for innovation and a commitment to excellence, we've been helping businesses of all sizes navigate the ever-evolving landscape o ...

  • Steadfast

    Administrative Assistant

    5 days ago

    Steadfast San Antonio, United States

    Apply on-line Now · Position Description · Imagine Solutions is looking to hire a Bilingual (Spanish & English) office assistant. The ideal candidate will have the ability to work in a fast-paced working environment with ability to multi-task. The candidate for this position shou ...

  • ARMOR Initiative LLC

    Administrative Assistant

    2 weeks ago

    ARMOR Initiative LLC San Antonio, United States

    Job Description · Job DescriptionThe ARMOR Initiative DoD SkillBridge Internship is an approved SkillBridge Program under the Department of Defense. SkillBridge period of eligibility is within the final 180 days of Active Duty service, and the SkillBridge must be completed prior ...

  • Southwest Research Institute

    ADMINISTRATIVE ASSISTANT

    1 day ago

    Southwest Research Institute San Antonio, United States

    Who We Are: · The SwRI Machinery Department performs applied engineering research, development, and testing of machinery and power systems in oil & gas, aviation, liquid propulsion, and power generation industries with approximately 67 engineers/computer scientists, 12 technicia ...

  • Polous

    Administrative Assistant

    2 weeks ago

    Polous San Antonio, United States

    Job Description · Job DescriptionTitle: Administrative Assistant · Location: San Antonio, TX · About Us: · Polous Beauty Clinic is a renowned destination for luxury beauty treatments, offering a comprehensive range of services tailored to our clients' needs. With a commitment to ...

  • Tri-Starr Talent

    Administrative Assistant

    3 weeks ago

    Tri-Starr Talent San Antonio, United States

    Job Description · Job DescriptionAs an Administrative Assistant, you will be responsible for the coordination and organization of the office processes running smoothly. · Responsibilities: · Performs administrative and clerical support tasks. · Enter and compile data for electro ...

  • TEKsystems

    Administrative Assistant

    2 weeks ago

    TEKsystems San Antonio, United States

    Job Description · Job DescriptionTEKsystems is seeking Administrative professionals to work with a major financial company in the San Antonio, TX area · HIRING NOW APPLY TODAY · Job Description: · • Performs comprehensive administrative duties in support of the department to inc ...

  • Allied Universal®

    Administrative Assistant

    6 days ago

    Allied Universal® San Antonio, United States

    Job Description · Job DescriptionOverviewAllied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fue ...

  • Park Lawn Memorial Group, LLC.

    Administrative Assistant

    2 weeks ago

    Park Lawn Memorial Group, LLC. San Antonio, United States

    Job Description · Job DescriptionWhy Work for Chapel Hill Funeral Home? · Service · At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. · Work with leading experts in ...

  • J. Alexander's Restaurants

    Administrative Assistant

    2 weeks ago

    J. Alexander's Restaurants San Antonio, United States

    Job Description · Job Description · J. Alexander's Restaurant is seeking an Administrative Assistant · Searching for an adminstrative assistant to assist with the back office operations of running a restaurant. Responsible for file maintenance, reporting, and paperwork to be comp ...

  • All County Ranch Property Management

    Administration Assistant

    2 weeks ago

    All County Ranch Property Management San Antonio, United States

    Job Description · Job DescriptionWe are seeking an Administration Assistant to join our team Starting out as a part-time team member, eventually moving into one of our full-time positions. You should be honest, dependable, organized and a quick learner; looking to grow with an or ...

  • Endorse Infinity

    Administrative Assistant

    1 week ago

    Endorse Infinity San Antonio, United States

    Job Description · Job DescriptionDescriptionAbout Endorse Infinity: · At Endorse Infinity, we're not just a social media marketing company; we're your partners in digital success. With a passion for innovation and a commitment to excellence, we've been helping businesses of all ...

  • Empower Behavioral Health LLC

    Administrative Assistant

    3 weeks ago

    Empower Behavioral Health LLC San Antonio, United States

    Job Description · Job DescriptionDescription:Reports To: CEO · FLSA Status: Non-Exempt/Full-time · Compensation: $18-$21/hour · Location/Travel: Corporate Office, some local errands as needed · Job Summary: · Join our team at Empower Behavioral Health (EBH) as an Administrative A ...

  • St. Mary's University

    Administrative Assistant

    2 weeks ago

    St. Mary's University San Antonio, United States

    Job Description · Job DescriptionThis position will provide comprehensive administrative support to the department insure the successful operation of law school recruitment and enrollment through effective office operation, prospect communication and application file management. ...

  • Air Education and Training Command

    administrative support assistant

    2 weeks ago

    Air Education and Training Command San Antonio, United States

    Summary · Eligibilities being considered and other IMPORTANT information. · The primary purpose of this position is to serve as Administrative Support Assistant, working in the Chaplain's Office at Joint Base San Antonio (JBSA)-Fort Sam Houston. Duties · Provides a variety ...

  • Goldbelt, Inc.

    Administrative Assistant IV

    2 weeks ago

    Goldbelt, Inc. San Antonio, United States Regular Full time

    Overview · Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly c ...

  • GovCIO

    Administrative Assistant #4015

    3 weeks ago

    GovCIO San Antonio, United States

    Overview · GovCIO is currently hiring for Administrative Assistant to Perform a variety of administrative activities in support of human resources to include establishing and maintaining files, receiving, referring, and answering mail. The Administrative Assistant reviews drafts ...

  • Comrise

    Executive Administrative Assistant

    4 weeks ago

    Comrise San Antonio, United States

    *** This is a 3-month contract position with a high possibility of extension *** · POSITION: Executive Administrative Assistant · WORK SET-UP: Onsite · LOCATION: 6700 IH10 West San Antonio, TX · DURATION: 3-month contract position · PAY: $23 to 25/hour in W2 · Overview · Possible ...

  • Steadfast

    Dispatcher / Administrative Assistant

    3 weeks ago

    Steadfast San Antonio, United States remote

    Apply on-line Now · Position Description · Job Descripion · • *This is NOT a remote position** · What you will do? · • Assign day to day activities to the technicians /schedule preventative maintenance, demand repair, and quoted work. · • Communicate with customers via phone and ...

  • Truck and Trailer Storage

    Construction Administrative Assistant

    1 week ago

    Truck and Trailer Storage San Antonio, United States Full time

    Statewide Asset Services LLC (SAS) is actively looking for a Construction Administrative Assistant to become a valued member of our team. If you are passionate about delivering high quality results in a fast paced environment, we'd love to hear from you. · Qualifications:High Sch ...