Administrative Assistant - San Antonio, United States - St. Mary's University

St. Mary's University San Antonio, United States

2 weeks ago

Description

Job Description

This position will provide comprehensive administrative support to the department insure the successful operation of law school recruitment and enrollment through effective office operation, prospect communication and application file management.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provides comprehensive administrative support in daily activities for the office. Maintains email distribution lists and shared calendars; answers telephones, manages mail, makes copies, files, maintains general office supply inventory, furniture, office equipment and submits facilities service requests.
Provides support for the department in recruitment activities, prospect tracking, prospect visits to campus and applicant communication throughout the selection process;
Manages and processes all aspects of travel arrangements to include University travel documentation, reimbursements, check requests, deposits, credit card reconciliations for office staff.
Assists with the finances for the office, including, monitoring expenses within the office, processing check requests, processing travel expense and reimbursement requests, balancing credit card statements, reviewing inventory, purchasing resources and overseeing all other financial matters.
Assists in creating, composing and editing documents and reports. Maintains filing records as per office policy and operational functions. Assists in assembling and disseminating information as requested for internal and external individuals or organizations. Schedule appointments, and supports office staff.
Assists in managing the scheduling, logistics, agenda preparation, and execution of events and pipeline programming including drafting agendas, sending reminders, preparing materials or gathering materials for pre-meeting distribution, taking minutes, & distribution of all post-meeting materials. Assists with coordinating special events as assigned.
Provides direct support to departmental, divisional and institutional programs, as needed, to manage time-sensitive projects and to ensure priorities are handled with a high degree of professionalism and confidentiality including support for all office functions in the recruitment of, application to, and matriculation of incoming law students.
Intakes and responds to requests regarding law school and application policies and procedures;
Perform other duties as assigned

QUALIFICATIONS:

High School Diploma/GED required; Associate's degree or 24 hours of college coursework in business/computer science or related are preferred.
1 to 3 years of administrative/clerical assistance required. Knowledge of FERPA is preferred.
Must clear and maintain a favorable background investigation and clearance
Must have valid driver's license, motor vehicle liability insurance and personal injury insurance; or have a self-reliant source of transportation to conduct business on a daily basis
Must have the ability to demonstrate advanced skills in MS Office (Word, Excel, outlook, and PowerPoint), Teams, Zoom, or similar online/virtual meeting platforms. Uses various software applications, such as spreadsheets, enterprise systems (Banner or similar program) to assemble, manipulate and/or format data and/or reports.
Must have excellent verbal and written communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university including donors, trustees, and high-profile individuals; Highly responsive to the needs of others.
Must have a high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team.
Must have strong self-judgment abilities to assist in the preparation of department personnel policy information. Use discretion to complete work assignments. Initiative is frequently required to complete work assignments.
Must have a high attention to detail and be able to write error-free correspondence, organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines.
May be required to work more than 40 hours during the workweek to accommodate University events and projects.
Bilingual Preferred (English/Spanish with the ability to understand and to make one's self understood to Spanish speaking individuals)

PHYSICAL REQUIREMENT:

Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day to day business.
While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds.
Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner.
Constantly operates a computer and other office productivity machinery.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer. The University is committed to furthering diversity, equity, and inclusion and encourages all qualified candidates apply.

Job Posted by ApplicantPro

Administrative Assistant

5 days ago

Steadfast San Antonio, United States

Apply on-line Now · Position Description · Imagine Solutions is looking to hire a Bilingual (Spanish & English) office assistant. The ideal candidate will have the ability to work in a fast-paced working environment with ability to multi-task. The candidate for this position shou ...
Administrative Assistant

1 week ago

Fresh Form Draft San Antonio, United States Full time

About Endorse Infinity: · At Endorse Infinity, we're not just a social media marketing company; we're your partners in digital success. With a passion for innovation and a commitment to excellence, we've been helping businesses of all sizes navigate the ever-evolving landscape o ...
Administrative Assistant

2 weeks ago

Polous San Antonio, United States

Job Description · Job DescriptionTitle: Administrative Assistant · Location: San Antonio, TX · About Us: · Polous Beauty Clinic is a renowned destination for luxury beauty treatments, offering a comprehensive range of services tailored to our clients' needs. With a commitment to ...
Administrative Assistant

2 weeks ago

J. Alexander's Restaurants San Antonio, United States

Job Description · Job Description · J. Alexander's Restaurant is seeking an Administrative Assistant · Searching for an adminstrative assistant to assist with the back office operations of running a restaurant. Responsible for file maintenance, reporting, and paperwork to be comp ...
Administrative Assistant

2 weeks ago

TEKsystems San Antonio, United States

Job Description · Job DescriptionTEKsystems is seeking Administrative professionals to work with a major financial company in the San Antonio, TX area · HIRING NOW APPLY TODAY · Job Description: · • Performs comprehensive administrative duties in support of the department to inc ...
Administration Assistant

2 weeks ago

All County Ranch Property Management San Antonio, United States

Job Description · Job DescriptionWe are seeking an Administration Assistant to join our team Starting out as a part-time team member, eventually moving into one of our full-time positions. You should be honest, dependable, organized and a quick learner; looking to grow with an or ...
Administrative Assistant

3 weeks ago

Tri-Starr Talent San Antonio, United States

Job Description · Job DescriptionAs an Administrative Assistant, you will be responsible for the coordination and organization of the office processes running smoothly. · Responsibilities: · Performs administrative and clerical support tasks. · Enter and compile data for electro ...
Administrative Assistant

6 days ago

Allied Universal® San Antonio, United States

Job Description · Job DescriptionOverviewAllied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fue ...
Administrative Assistant

2 weeks ago

ARMOR Initiative LLC San Antonio, United States

Job Description · Job DescriptionThe ARMOR Initiative DoD SkillBridge Internship is an approved SkillBridge Program under the Department of Defense. SkillBridge period of eligibility is within the final 180 days of Active Duty service, and the SkillBridge must be completed prior ...
Administrative Assistant

1 week ago

Endorse Infinity San Antonio, United States

Job Description · Job DescriptionDescriptionAbout Endorse Infinity: · At Endorse Infinity, we're not just a social media marketing company; we're your partners in digital success. With a passion for innovation and a commitment to excellence, we've been helping businesses of all ...
ADMINISTRATIVE ASSISTANT

1 day ago

Southwest Research Institute San Antonio, United States

Who We Are: · The SwRI Machinery Department performs applied engineering research, development, and testing of machinery and power systems in oil & gas, aviation, liquid propulsion, and power generation industries with approximately 67 engineers/computer scientists, 12 technicia ...
Administrative Assistant

3 weeks ago

Empower Behavioral Health LLC San Antonio, United States

Job Description · Job DescriptionDescription:Reports To: CEO · FLSA Status: Non-Exempt/Full-time · Compensation: $18-$21/hour · Location/Travel: Corporate Office, some local errands as needed · Job Summary: · Join our team at Empower Behavioral Health (EBH) as an Administrative A ...
Administrative Assistant

2 weeks ago

Park Lawn Memorial Group, LLC. San Antonio, United States

Job Description · Job DescriptionWhy Work for Chapel Hill Funeral Home? · Service · At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. · Work with leading experts in ...
Administrative Assistant #4015

3 weeks ago

GovCIO San Antonio, United States

Overview · GovCIO is currently hiring for Administrative Assistant to Perform a variety of administrative activities in support of human resources to include establishing and maintaining files, receiving, referring, and answering mail. The Administrative Assistant reviews drafts ...
administrative support assistant

2 weeks ago

Air Education and Training Command San Antonio, United States

Summary · Eligibilities being considered and other IMPORTANT information. · The primary purpose of this position is to serve as Administrative Support Assistant, working in the Chaplain's Office at Joint Base San Antonio (JBSA)-Fort Sam Houston. Duties · Provides a variety ...
Administrative Assistant IV

2 weeks ago

Goldbelt, Inc. San Antonio, United States Regular Full time

Overview · Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly c ...
Construction Administrative Assistant

1 week ago

Truck and Trailer Storage San Antonio, United States Full time

Statewide Asset Services LLC (SAS) is actively looking for a Construction Administrative Assistant to become a valued member of our team. If you are passionate about delivering high quality results in a fast paced environment, we'd love to hear from you. · Qualifications:High Sch ...
Dispatcher / Administrative Assistant

3 weeks ago

Steadfast San Antonio, United States remote

Apply on-line Now · Position Description · Job Descripion · • *This is NOT a remote position** · What you will do? · • Assign day to day activities to the technicians /schedule preventative maintenance, demand repair, and quoted work. · • Communicate with customers via phone and ...
Administrative Assistant

3 weeks ago

Compass Connections San Antonio, United States

It's a great feeling to work for a company that does so much good for others around the world · Must be bilingual. Must be able to communicate both in English and Spanish. · Academic Req: Required – High School Diploma, or equivalent; Preferred – 2-year Associate degree from accr ...
Administrative Assistant

3 weeks ago

Compass Connections San Antonio, United States

It's a great feeling to work for a company that does so much good for others around the world · Must be bilingual. Must be able to communicate both in English and Spanish. · Academic Req: Required – High School Diploma, or equivalent; Preferred – 2-year Associate degree from accr ...

Administrative Assistant - San Antonio, United States - St. Mary's University

Description

Job Description