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    Construction Administrative Assistant - San Antonio, United States - Truck and Trailer Storage

    Truck and Trailer Storage
    Truck and Trailer Storage San Antonio, United States

    3 weeks ago

    Default job background
    Full time
    Description
    Statewide Asset Services LLC (SAS) is actively looking for a Construction Administrative Assistant to become a valued member of our team. If you are passionate about delivering high quality results in a fast paced environment, we'd love to hear from you.

    Qualifications:
    • High School Diploma, GED or equivalent.
    • Valid Driver's License.
    • 4 + years of experience providing administrative support preferably in the Construction industry to include material & equipment purchase and filing for city permits.
    • Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level. Proficient in MS Office.
    • Excellent attention to detail and problem solving.
    • Excellent time management, written and communication skills.
    • Strong organizational skills and the ability to multitask in a fast paced environment.
    • Excellent problem/conflict resolution skills, ability to handle and diffuse difficult situations and concerns in a positive manner.
    • Ability to work effectively in a team environment.
    • Familiarity with QuickBooks or similar accounting software is a plus.
    • Bi-lingual Spanish/English is a plus.
    Responsibilities:
    • Assisting Project Management with follow-ups on purchase orders, material orders, and other correspondence.
    • Knowledge and understanding of contractor's estimates, change orders, project closeout and material clearance highly desirable.
    • Providing general office assistance, such as ordering supplies, collecting mail, running errands, and handling reception duties.
    • Manage electronic project documents: contracts, change orders, invoices, insurance, reports, email communications, O&M manuals, record and as built drawings, etc. and distribute documents to appropriate team members.
    • File and organize construction documents, including permits, blueprints, and contracts.
    • Answer phone calls and provide excellent phone etiquette, including detailed messages, when communicating with clients, subcontractors, and other stakeholders.
    • Conduct internet research on materials, tools and machinery and their availability.
    • Identify project material requirements and order them in a timely manner.
    • Maintain relationships with suppliers to ensure on-time deliveries and competitive pricing.
    • Enter data into reports as needed weekly.
    • Write and distribute email, memos and forms
    • Heavy hauling & transportation invoicing.
    About you
    • First and foremost, you'll strive to meet the same mission and core values as us. Our team culture is the most critical element as we move through this high growth phase. Following closely behind that is a passion for what you do, and motivation to do great things. We want people who are excited to get out of bed every day to be an integral part of the success here at SAS.
    Pay:
    • Company Profit Sharing
    • Salary $18 – $20hr TBD based on experience.
    • Health Insurance - Company pays 50% after 90 day probationary period
    • Vision & Dental - Company pays 100% after 90 day probationary period
    • 13-days PTO within your first year
    • 5 Holidays
    Schedule:
    • Mon – Friday 8 am - 5 pm
    • Saturdays – as needed

    The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

    Statewide Asset Services, LLC provides equal employment opportunities to all applicants according to their abilities and performance. Employment decisions are made without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Statewide Asset Services, LLC complies with applicable local, state, and federal laws governing non-discrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, leaves of absence, compensation, and training.
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