Jobs
>
Executive Assistant
>
Fort Lauderdale

    Executive Assistant - Fort Lauderdale, United States - ZRG Embedded Recruiting/RPO

    ZRG Embedded Recruiting/RPO
    ZRG Embedded Recruiting/RPO Fort Lauderdale, United States

    2 weeks ago

    Default job background
    Description

    Executive Assistant (5+ yrs experience)

    Organization: YMCA of South Florida

    The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite

    Leadership. Under the direction of the Chief Executive Team, this position provides

    comprehensive executive administrative support internally and externally, and acts as the liaison

    to Board Advisory Committees and others as assigned. This position will be privy to highly

    confidential and sensitive information and materials and must be able to manage information in

    a professional and private manner.

    Essential Functions / Job Duties:

    ● Provides administrative assistance, such as preparing presentations in Word, Excel, and

    / or PowerPoint, conducting research for related materials on behalf of C-Suite

    leadership.

    ● Manages calendars and meetings, including sending reminders, event preparation and

    organizing catering, when necessary.

    ● Conserves executive's time by reading, researching, and routing correspondence;

    drafting letters and documents; collecting, analyzing, and proof-reading information,

    initiating telecommunications.

    ● Completes expense reports on behalf of C-Suite leadership.

    ● Organizes materials for all meetings including preparation of research, briefing / event

    memos, and related materials.

    ● Acts as a liaison with other Y departments, Y family centers, and outside agencies /

    companies at the highest executive level, (i.e., CEO's, staff members, volunteers,

    executive assistants, etc.), Provides excellent customer service to all staff, board,

    volunteers, members, and guests.

    ● Maintains confidential, sensitive information and materials in a professional and private

    manner. Implements all work assignments required from the C-SUITE with a sense of

    urgency, including budget preparation, supply fulfillment, filing and assist with other

    specialized business functions within the Association as assigned.

    ● Works as a cohesive member of the Executive Assistant team with the day-to-day

    operations of Senior Management; ensuring proper coverage of Senior Management

    assistance and with events and projects as assigned.

    ● Other duties as assigned.

    Qualifications, Skills, and Abilities / Position Requirements:

    ● Bachelor's degree or comparable experience in related field.

    ● Minimum of 5 of experience working in an Executive Assistant role supporting

    C-Level executives.

    ● Advanced proficiency in Microsoft Office (Word, Excel, and Power Point).

    ● Excellent communicator, able to interact with people of all levels in a confident and

    professional manner.

    ● Extensive knowledge of office administration, clerical procedures, and recordkeeping

    systems. Excellent people skills: ability to communicate with individuals at all levels.

    ● Ability to maintain confidentiality and manage sensitive situations.

    ● Excellent customer service skills.

    ● Must be a meticulous individual, with outstanding organizational and follow up skills.

    ● Ability to multitask, prioritize and exercise initiative.

    ● Ability to work independently and meet deadlines.

    ● Ability to function well in a high-paced and at times stressful environment.

    ● Ability to work flexible hours as dictated by the needs of the C-Suite leadership.

    ● Ability to anticipate and think outside of the box with a sense of urgency.

    ● Bi-lingual, English, and Spanish language, a plus.

  • HCA Florida University Hospital

    Executive Admin Assistant

    2 weeks ago

    HCA Florida University Hospital Davie, United States

    **Introduction**: · Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family Jump-start your career as a(an) Executive Admin Assistant today with HCA Florida University Hospital. · ...

  • Memorial Healthcare System

    Executive Assistant

    2 weeks ago

    Memorial Healthcare System Miramar, United States

    At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience. · **Summary**: · ...

  • Billimd

    Executive Assistant

    1 week ago

    Billimd Doral, United States

    About Us: · We are a leading provider of innovative billing and financial management solutions. We are committed to delivering high-quality services to our clients and are looking for a dedicated and detail-oriented Executive Assistant to support our CEO. · **Job Description**: · ...

  • Eardley Education Solutions

    Executive Assistant

    1 week ago

    Eardley Education Solutions Miami, United States

    Overview: · **Responsibilities**: · - Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements · - Prepare and edit correspondence, reports, presentations, and other documents · - Coordinate and manage projects as assigned ...

  • ENVISION STAFFING SOLUTIONS INC

    Executive Assistant

    2 weeks ago

    ENVISION STAFFING SOLUTIONS INC Boca Raton, United States

    The Executive Assistant is responsible for performing administrative and office support activities for the CEO. This position's duties include calendar management, coordinating events and meetings, greeting and directing visitors/callers in the absence of the primary and secondar ...

  • Fotoboyz Events

    Executive Assistant

    2 weeks ago

    Fotoboyz Events Boynton Beach, United States

    As a rapidly growing business, we need applicants that are comfortable wearing a lot of different hats and working in a lot of different areas. You'll need to be able to easily go from working on your own to collaborating with a team. We are looking for an exceptional Executive A ...

  • Ultimate Staffing Services

    Executive Assistant

    2 weeks ago

    Ultimate Staffing Services Fort Lauderdale, United States

    Ultimate Staffing has partnered up with the client in Fort Lauderdale and they are looking for an Executive assistant to join their team supporting their C-Suite Leadership You'll be the right hand to the Chief Executive Team, handling a range of ad Executive Assistant, Executive ...

  • 5th Avenue Recruiting

    Executive Assistant

    2 weeks ago

    5th Avenue Recruiting Fort Lauderdale, United States

    5th Avenue Recruiting - We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abil ...

  • Lennar Homes

    Executive Assistant

    1 week ago

    Lennar Homes Miami, United States

    Overview: · This position will be responsible for providing high-level administrative support to the HR leadership team. · **Responsibilities**: · **Key Tasks and Responsibilities**: · - Provide general support to the HR leadership team. · - Coordinate meetings and conference cal ...

  • 5th HQ

    Executive Assistant

    2 weeks ago

    5th HQ Fort Lauderdale, United States

    5th HQ - We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and prof ...

  • Ascendo

    Executive Assistant

    2 weeks ago

    Ascendo Fort Lauderdale, United States

    Exciting Career Opportunity for an Executive Assistant · Are you ready to join an up-and-coming financial services powerhouse? We are offering an amazing opportunity to work in a dynamic environment that is on an upward trajectory. We provide top-tier services to financial profes ...

  • MAFÉ Resources

    Executive Assistant

    2 weeks ago

    MAFÉ Resources Fort Lauderdale, United States

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executi ...

  • 5th Avenue Recruiting

    Executive Assistant

    1 week ago

    5th Avenue Recruiting Fort Lauderdale, United States

    5th Avenue Recruiting - We are looking for a highly organized and efficient Executive Assistant for a construction company in Fort Lauderdale.. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, an ...

  • Ascendo Resources

    Executive Assistant

    1 day ago

    Ascendo Resources Fort Lauderdale, United States

    Amazing Opportunity: Executive Assistant · Are you ready to be an Executive Assistant? We have an amazing opportunity for an Executive Assistant to support the COO. This role offers fantastic benefits and the chance to work with a dynamic and fast-moving company. If you're a moti ...

  • Ascendo Resources

    Executive Assistant

    1 week ago

    Ascendo Resources Fort Lauderdale, United States

    Salary: $ per hour · Reference: FTL A&F/M · Requirements: · This position requires a high level of confidentiality and discretion, the ability to manage relationships both internally and externally, excellent time and project management skills, as well as mastery logistics planni ...

  • City of Tamarac, FL

    Executive Assistant

    1 week ago

    City of Tamarac, FL Tamarac, United States

    Salary: $57, $86,520.00 Hourly · Location : City of Tamarac, FL · Job Type: Full-time · Job Number: 00482 · Department: City Manager's Office · Opening Date: 04/16/2024 · Closing Date: Continuous · Performs high-level administrative activities for the Office of the City Manager a ...

  • Black Law PA

    Executive Assistant

    2 weeks ago

    Black Law PA Fort Lauderdale, United States

    Black Law P.A. is a boutique commercial litigation firm. We are committed to providing exceptional legal services for our clients while fostering a collaborative and supportive work environment for our team. · We are seeking a diligent and organized individual to join our team a ...

  • Pasco County, FL

    Executive Assistant

    3 days ago

    Pasco County, FL Dade City, United States

    **Salary** · - $ $33.24 Hourly**Location** · - Dade City, FL**Job Type** · - Full Time**Job Number** · **Department** · - Board of County Commissioners**Opening Date** · - 05/24/2024**Closing Date** · - 6/6/2024 11:59 PM Eastern**Salary Range** · - $ $33.24**Pay Grade** · - N35 ( ...

  • Sound Income Group

    Executive Assistant

    1 week ago

    Sound Income Group Fort Lauderdale, United States

    Job Description · Job DescriptionDescription:Rapidly growing FMO/RIA in Fort Lauderdale seeks an organized and energetic Executive Assistant to provide best-in-class administrative support to Senior Managers and Clients. This is an in-office position (Fort Lauderdale 33309) · Thi ...

  • Black Law PA

    Executive Assistant

    2 weeks ago

    Black Law PA Fort Lauderdale, United States

    Black Law P.A. is a boutique commercial litigation firm. We are committed to providing exceptional legal services for our clients while fostering a collaborative and supportive work environment for our team. · We are seeking a diligent and organized individual to join our team a ...