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    Executive Assistant - Fort Lauderdale, United States - 5th Avenue Recruiting

    5th Avenue Recruiting
    5th Avenue Recruiting Fort Lauderdale, United States

    3 weeks ago

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    Description
    5th Avenue Recruiting -

    We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools.

    Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324

    Essential functions and Responsibilities:

    • Manage and coordinate the executive's schedule, ensuring optimal time management.
    • Schedule and organize meetings, appointments, and conference calls.
    • Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
    • Ensure meeting rooms are set up with necessary equipment and materials.
    • Serve as the primary point of contact for internal and external inquiries directed to the executive.
    • Draft and proofread emails, memos, and other correspondence.
    • Arrange travel plans, accommodations, and itineraries for the executive.
    • Anticipate and address travel-related issues to ensure smooth arrangements.
    • Maintain organized and up-to-date files, both physical and digital.
    • Assist in the preparation and distribution of reports and presentations.
    • Handle sensitive information with the utmost discretion and maintain confidentiality.
    • Uphold a high level of professionalism and integrity.

    Qualification:

    • General experience working for a construction type organization
    • Strong organizational and time-management skills.
    • Excellent written and verbal communication abilities.
    • Proficient in MS Office and calendar management tools.
    • Ability to multitask and prioritize tasks efficiently.
    • Detail-oriented with a proactive and problem-solving attitude.
    • Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.
    • English and Spanish fluency required.
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