Accounts Payable Specialist - Roseland, United States - NPAworldwide

NPAworldwide Roseland, United States

2 weeks ago

Description

Opportunity :
The primary role entails overseeing the firm's Accounts Payable function, alongside ad-hoc analysis and special projects. We seek a motivated team player with prior experience in accounts payable, accounting systems, and online banking.

Company Description:
Located in Roseland,

NJ, they're focused on NJ serving both governmental and private sector clients.

The firm practices in the areas of public finance, redevelopment, land use, litigation, alternative dispute resolution, restructuring and bankruptcy, among others.

Founded in 1971, the firm brings a unique ability to bridge both public and private sectors. They are committed to fostering, maintaining and expanding a diverse and inclusive workplace.

Responsibilities:
Manage and oversee accounts payable function for MS&B, ensuring timely processing and coordination of vendor bills.
Ensure approvals are obtained and payments align with contract terms.
Coordinate check signatures and deliveries.
Maintain vendor accounts, including set-ups and address changes.
Manage timely payment of bank cards and collect necessary documentation.
Process monthly attorney expense reports, accurately matching expenses to supporting documentation and coding.
Organize and maintain accounts payable files, utilizing both hardcopy and electronic filing systems.
Process cost allocations, including WestLaw, Pacer, and postage charges.
Prepare positive pay files and resolve banking issues when necessary.
Maintain banking processes, including outgoing wire/ACH transfers and cash balance monitoring.
Respond to inquiries from vendors, attorneys, and support staff promptly and professionally.
Ensure AP subledger is up-to-date and resolve stale-dated transactions promptly.
Address stale-dated outstanding checks sourced from bank reconciliations and investigate open items, coordinating with colleagues and attorneys as needed.
Void and reissue checks promptly as required.
Oversee petty cash vouchering and reconciliation.
Participate in year-end financial reporting processes as required.
Ensure W-9s are obtained where applicable and oversee year-end 1099-Misc/NEC efforts.
Oversee departmental retrieval and destruction of storage files.

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