Accounts Payable Specialist - Roseland, United States - McManimon, Scotland & Baumann

McManimon, Scotland & Baumann Roseland, United States

3 weeks ago

Description

Job Description

Job Description Description:
The candidate's primary responsibility is to oversee the firm's Accounts Payable function. In addition, the applicant will be responsible for ad-hoc analysis and special projects.

The candidate must be a highly motivated individual who excels in a fast-paced environment that values top-quality work and positive contributions to the workplace.

Must be a team player and have prior experience with accounts payable, accounting systems and online banking systems.

Responsibilities include:
Manage and oversee MS&B's accounts payable function ensuring timely processing and coordination of vendor bills. Ascertain that approvals are in place and where applicable, payments are made in accordance with contract terms. Coordinate check signatures and check deliveries.
Maintain all vendor accounts including set-ups and address changes.
Manage timely payment of bank cards and collect documentation for all charges.
Process monthly attorney expense reports, match reported expenses to supporting documentation and code accurately.
Maintain accounts payable files in organized manner. File vendor

bills/contracts/external

documents in a timely manner using both hardcopy and electronic filing systems.
Process cost allocations including but not limited to WestLaw, Pacer and postage charges.
Prepare positive pay files. When required, interact with banking

representative/Controller

to resolve issues.
Maintain banking processes including outgoing wire/ACH transfers & monitoring of cash balances. Ensure all costs are vouchered.
Respond to inquiries sourced from vendors, in-house attorneys and support staff in a professional, efficient and timely manner.
Ensure AP subledger remains current and stale dated transactions are resolved in timely fashion.
Address stale dated outstanding checks sourced from bank reconciliations and investigate open items. Coordinate efforts, if necessary, with other colleagues and attorneys. Void and reissue checks in timely fashion.
Oversee petty cash vouchering and reconciliation.
Participate in year-end financial reporting processes as required.
Ensure that W-9s are in place where applicable. Oversee year-end 1099-Misc/NEC efforts.
Oversee the departments retrieval and destruction of storage files.

Requirements:
Experience with cash

application/disbursement

and online banking features. Must follow-through and resolve open items in a timely manner and take full ownership of tasks at hand.
Experience with professional accounting software (SurePoint preferred) and ability to journalize adjustments. Adaptable and flexible nature is a must
Possess aptitude and willingness to process monthly allocations including last minute emergency checks on demand.
Strong knowledge of use of GL codes and willingness to assist team members during month and year-end external audits.
Experience with NetDocs document management systems and iTimekeep time data systems a plus.
Excellent computer proficiency and talent for using new software/systems Intermediate skills in MS Excel and Word. Comfortable with creating pivot tables and using MS Excel functions for use in reporting.
Strong attention to detail and excellent communication skills, both oral and written. Must be able to multi-task and have excellent time management skills.
Advanced organization skills and ability to adapt well while working under pressure.
Ability to keep confidences while working with propriety data.
Self-starter with the ability to think "outside the box" and work independently with minimal supervision.
Team player with problem solving attitude.

Education :
Bachelor or Associate degree preferred. Candidate with relevant equivalent work experience will be considered.

#J-18808-Ljbffr

Accounts Payable Specialist

2 weeks ago

Kushner Companies, LLC Florham Park, United States

This position is responsible for the full cycle accounts payable process. This position reports directly to the Accounts Payable Assistant Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES: One must be able to perform the essential functions of the j Accounts Payable, Specialist, ...
Accounts Payable Specialist

3 weeks ago

NPAworldwide Roseland, United States

Opportunity : The primary role entails overseeing the firm's Accounts Payable function, alongside ad-hoc analysis and special projects. We seek a motivated team player with prior experience in accounts payable, accounting systems, and online banking. · Company Description: · Lo ...
Accounts Payable Specialist

5 days ago

Verona Public Schools Verona, United States

Accounts Payable Specialist JobID: 1128 · Position Type: · Secretarial/Clerical/Accounts Payable · Date Posted: · 4/16/2024 · Location: · District · Closing Date: · 05/18/2024 · Additional Information: Show/Hide · ACCOUNTS PAYABLE SPECIALIST · QUALIFICATIONS: · * Assi ...
Accounts Payable Specialist

2 weeks ago

MCMANIMON SCOTLAND & BAUMANN LLC Roseland, United States

Job Description · Job DescriptionDescription: The candidate's primary responsibility is to oversee the firm's Accounts Payable function. In addition, the applicant will be responsible for ad-hoc analysis and special projects. The candidate must be a highly motivated individual wh ...
Accounts Payable Specialist

1 week ago

Talent Groups Parsippany, United States

Minimum Education and/or Experience Requirements: · Associate degree plus at least three years related experience; or at least five years related experience. · 2 years of accounts payable/general ledger systems and procedures experience; preferably using Epicor. · Support AP a ...
Accountants Payable Specialist

1 day ago

Ascensia Diabetes Care Holdings AG Parsippany, United States

Ascensia Diabetes Care is a global specialist diabetes care company, dedicated to helping people living with diabetes. Our mission is to empower people living with diabetes through innovative solutions that simplify and improve their lives. We use our innovation and specialist ex ...
Accounts Payable Specialist

1 week ago

LHH New Jersey, United States

Accounts Payable Specialist, 5 days onsite in Hudson County, NJ · Our client is a rapidly growing manufacturing company dedicated to innovation and excellence in a collaborative and stable work environment. · Position Overview: · This position requires a detail-oriented and motiv ...
Accounts Payable Specialist

4 weeks ago

Acctpositions Queens, United States

Acctpositions - About the job: · In office 5 days per week at the HQ in Queens, NY. · An independently owned New York-based real estate investment management firm is seeking an Accounts Payable Specialist. · Responsibilities: · Review, post, and issue payables for monthly disbu ...
Accounts Payable Specialist

2 days ago

Vaco Elmwood Park, United States

Accounts Payable Specialist · $25..50/hr.-$26.50/hr. · Job Type - Contract - possibility to go permanent based on performance. · Functions - Straight AP, 3 way match, handle overflow of invoices, purchase orders, customer and supplier inquiries, MRO processes, purchase orders ...
Accounts Payable Specialist

2 days ago

Graham Windham Brooklyn, United States Full time

Accounts Payable Analyst · Job Location:1 PIERREPONT PLAZA SUITE 901 - BROOKLYN, NY · Position Type:Full Time. · Education Level:High School · Salary Range:$60, Potential to Earn Performance Based Merit Award for Eligible Staff + Comprehensive Benefits + Professional Development ...
Accounts Payable Specialist

3 days ago

Vaco Elmwood Park, United States

Job Description · Job DescriptionAccounts Payable Specialist · $25..50/hr.-$26.50/hr. · Job Type – Contract – possibility to go permanent based on performance. · Functions – Straight AP, 3 way match, handle overflow of invoices, purchase orders, customer and supplier inquiries, M ...
Accounts Payable Specialist

3 weeks ago

Creative Financial Staffing Jersey City, United States

Accounts Payable Specialist · About the Company- Accounts Payable Specialist: · Our client is a globally recognized brand in food and beverage distribution with over $1Billion in yearly sales · The company has been around for 80+ years providing authentic cuisine · They are looki ...
Accounts Payable Specialist

2 weeks ago

Zing Recruiting Jersey City, United States

Job Description · Job DescriptionAn established food supplier in Jersey City, NJ is on the search for an experienced and detail-oriented Accounts Payable Specialist to join their finance team on a long-term contract opportunity. The ideal candidate will have a strong background i ...
Accounts Payable Specialist

3 weeks ago

Bessemer Trust Woodbridge, United States

Accounts Payable Specialist · We are seeking an Accounts Payable Specialist with proven accounts payable experience. Broader experience with procurement and general accounting is a plus. The hired candidate will also need strong communication and problem solving skills, the abili ...
Accounts Payable Specialist

3 weeks ago

PrideStaff Great Neck, United States

Accounts Payable Specialist. Company/ Industry: Real Estate/ Property Management firm. Locations: Proximity to Manhasset, NY - Salary: $70-90 K/yr, commensurate with experience, inclusive of benefits. Status: Direct hire, FT, On-Site Mon-Fri. Dut Accounts Payable, Specialist, Pro ...
Accounts Payable Specialist

1 day ago

Aegistech New York, United States

Job Description: · We are hiring a Contractor for an Accounts Payable Specialist role for our client, an investment bank, located in NYC.The candidate must be Aegistech's W2.This is a hybrid role and all candidates must be able to commute to the client's office, located in midto ...
Accounts Payable Specialist

1 day ago

Collabera New York, United States

Home · Search Jobs · Job Description · Accounts Payable Specialist · Contract: New York, New York, US · Salary: $29.00 Per Hour · Job Code: · End Date: · Days Left: 22 days, 3 hours left · Apply · About the Role:We are looking for a Treasury Operations Specialist to join ...
Accounts Payable Specialist

4 days ago

Van Beek Natural Science Orange City, United States

Job Description · Job DescriptionAbout Van Beek Natural Science: · Van Beek Natural Science is dedicated to advancing animal health and well-being. We are currently seeking an Accounts Payable Specialist to join our team, someone who values precision and efficiency in financial o ...
Accounts Payable Specialist

2 weeks ago

Odyssey House New York, United States

Job Description · Job DescriptionOur Mission: · Since 1967, Odyssey House has been providing innovative services and programs to a broad population of individuals and families struggling with substance use and mental health disorders. Odyssey House helps New Yorkers of all ages—a ...
Accounts Payable Specialist

2 weeks ago

Edgewood Properties Piscataway, United States

Responsibilities Process all vendor invoices with appropriate charge codes pertaining to a portfolio of apartment communities. Three way matching of Purchase Orders. Process all utility invoices for each property and manage high usage reports. Reconc Accounts Payable, Specialist, ...