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- Manipulate an alphanumeric keyboard to use a variety of software, word processing, spreadsheet, and database applications to enter information, make inquiries and changes;
- Navigate various PC applications to access and interpret information, update records, prepare reports and forms, research and enter data pertaining to taxpayer records;
- Communicate effectively, both verbally and in writing, to handle inquiries and provide information to the public and Department personnel;
- Type, proofread and edit from handwritten and printed material, memoranda, correspondence and reports and will need accurate spelling, grammar and punctuation usage;
- Create, organize and maintain office files;
- Prepare and type various department forms to complete print and mail request transactions Receive, open, and distribute incoming mail;
- Review correspondence and other documents for completeness and content;
- Communicate effectively, both verbally and in writing, with staff throughout the entire Department;
- Assist with office coverage, answering telephone inquiries and direct to appropriate staff;
- Respond to inquiries in a timely and professional manner;
- Operate office equipment such as printers, photocopiers, and fax machines;
- Collaborate constructively with other staff to identify problem areas and resolve issues;
- Perform other related office support duties;
- Perform tasks accurately within the prescribed timeframes;
- Process payments and transmittals to banks, acknowledge and complete transmittals upon receipt from the bank
- Complete mandatory employee and/or supervisory training;
- Comply with the Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics, and Internal Control rules, policies, and procedures; and
- Adhere to the Department's time and attendance rules and regulations.
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Office Assistant
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Office Assistant
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Zippboxx Moving and Storage Hauppauge, United StatesJob Title: Office Assistant · Company: Zippboxx Moving and Storage · Location: Currently Hauppauge and we are moving to Bohemia · Hours: Part-time, 12 PM to 5 PM · About Us: · Zippboxx Moving and Storage is a leading provider of moving and storage solutions, dedicated to deliveri ...
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Office Assistant 1
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Transportation, Department of Hauppauge, United StatesThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* · There are no minimum education or experience requirements for this title. · **Duties Description** · Transportation Maintenance program group · Duties may include, but are n ...
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Transportation, Department of Hauppauge, United States**Minimum Qualifications** · This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* · Promotional: A qualified employee of the New York State Department of Transportation or the New York State Canal Corporation and have had one ye ...
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Above All Store Fronts, Inc. Hauppauge, United States**Job Title**: Front Desk Office Assistant · **Department**:Office Department · **Job Status**:Full-Time · **Working Hours**:Monday through Friday, 8:00 A.M. to 4:30 P.M. Occasional overtime may be required when approved in advance. · **Work Location**: Hauppauge Office · **FLSA ...
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Ashlar Contracting LLC Islip Terrace, United States**Responsibilities** · - Organize office and assist associates in ways that optimize procedures · - Data entry · - Assist with construction paperwork · - Create and update records ensuring accuracy and validity of information · - Keep up to date records of submittal and RFI logs ...
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Fishman,Levine & Associates Ronkonkoma, United StatesJob Overview: · **Responsibilities**: · To maintain office and respond to phone calls. · Schedule Telephone and in person appointments with clients · To open mail and send copies via machine to Owner · To File by Alphabet files · Ability to copy from printer · There will be bonus ...
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Jet Direct Mortgage Bay Shore, United StatesJet Direct Mortgage is looking for experienced and ambitious Loan Officer Assistant's to join our fast paced, goal oriented and supportive environment. Jet Direct Mortgage has its fingers on the pulse of the mortgage and real estate industry. With our Corporate Vision of old styl ...
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Office Assistant 2
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Stony Brook University Hospital Stony Brook, United States Full time**Office Assistant 2 - Switchboard Full Time Night Shift** · **Position Summary** · Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: data entry; math or calculations; mail, sup ...
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Office Assistant 2
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Stony Brook University Hospital Stony Brook, United States**Office Assistant 2 - Calculations (Outpatient Billing) Full Time Day Shift** · **Position Summary** · Our Office Assistant 2 (Calculations) spend most of their work time performing mathematical operations, and/or clerical activities related to mathematical operations, in the se ...
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Office Assistant
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Chateau La Mer Lindenhurst, United States_Chateau La Mer_ Hiring · **OFFICE ASSISTANT / RECEPTIONIST** **FULL / PART TIME** · Must possess at least following 9 Qualifications: · - COMPUTER Skills: MS EXCEL, Word, PowerPoint, Publisher & Google Drive · - EXPERIENCE: Minimum Two Plus years. · - HOSPITALITY Service oriente ...
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FIPPOA Fire Island Pines, United States**About**: · Do you enjoy being part of a community and knowing your work is helping to make a difference? Then come join us in Fire Island Pines, a magical, friendly, prominently LGBTQ community. We are located on the beautiful barrier beach of Fire Island, where travel to work ...
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Bajan Corporation Oyster Bay, United StatesWe are seeking a highly organized and responsible Office Assistant to join our expanding organization. Tremendous room for growth. · - Duties include clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing do ...
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AIM Services, Inc. Hyde Park, United StatesWe are currently hiring for an Office Assistant in Hyde Park, NY. · $16-18/hour · Monday to Friday, 8am to 5pm · Temp to Perm · The Office Assistant will assist at the apartment community to ensure all phone are answered in a professional manner, will take work orders and work wi ...
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Office Assistant
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Sterling Caterers Bethpage, United States**The Sterling **is looking for a Banquet OFFICE ASSISTANT / SECRETARY. · Looking for a Office Assistant/ Secretary to join our team on a full-time/ part time basis. You will perform clerical and administrative functions in order to drive company success. · **Responsibilities**: ...
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Office Assistant
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NYU Langone Health Riverhead, United States**NYU Langone Hospital-Long Island** is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commit ...
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United University Professions Stony Brook, United StatesAdministrative Assistant needed for the Stony Brook Chapter of United University Professions (UUP), a labor union representing faculty and professional staff of the State University of New York (SUNY). As a union organization, the position involves the confidential handling of me ...
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Office Assistant
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Fence Factory Inc. Stamford, United StatesFor family owned and operated fence company looking for PART TIME office help. Located in Harbor Point Stamford, CT. Casual atmosphere. 20 plus hours per week. Job entails answering phones, taking detailed messages, typing, making copies and filing. · **Job Type**: Part-time · Pa ...
Office Assistant 2 - Hauppauge, United States - State of New York
Description
Please note:
State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting.
If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note:
For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.
Review VacancyDate Posted 05/01/24
Applications Due05/16/24
Vacancy ID157590
AgencyTaxation & Finance, State
TitleOffice Assistant 2 (NY HELPS)
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41399 to $50884 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Suffolk
Street Address 250 Veterans Memorial Highway
City Hauppauge
StateNY
Zip Code11788
Minimum Qualifications
COMPETITIVE MINIMUM QUALIFICATIONS:
The selected candidate must be reachable on the eligible list for this title and location under Civil Service Law, Rules and Regulations.
ORThe selected candidate must be eligible for a 70.1 transfer under Civil Service Law, Rules and Regulations.
OR
If eligible via 55 b/c, please provide a copy of your active letter of eligibility with your response.
NON-
COMPETITIVE MINIMUM QUALIFICATIONS:
Current NYS employees with one year or more of qualifying permanent service as an Office assistant, clerical or keyboarding title allocated to Grade 6 or higher.
Qualifying titles are available at:
OR
One year of clerical experience.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
In May 2024, if a temporary NY HELPS employee is satisfactory performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.
Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State.
While serving permanently in a NY HELPS titles, employees may take part in a promotion examination for which they are qualified.
Duties Description The incumbent must be able to perform the following essential functions:It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.
Note:
Due to the nature of this position, newly hired employees will not be eligible to telecommute.
After the specified training period, employees may be allowed to submit a telecommuting application in accordance with the Department's policy and subject to management approval.
Some positions may require additional credentials or a background check to verify your identity.Name Christopher Johnston
Telephone
Fax
Email Address
Address
Street WA Harriman State Office Campus
City Albany
State NY
Zip Code 12227
Notes on ApplyingQualified Candidates should submit a letter of interest stating current title and how you qualify and resume.
Please reference the vacancy ID number, job title and the Civil Enforcement Division in the subject line of your response.