Front Desk Office Assistant - Hauppauge, United States - Above All Store Fronts, Inc.

Description

Job Title:
Front Desk Office Assistant


Department:
Office Department


Job Status:
Full-Time


Working Hours:
Monday through Friday, 8:00 A.M. to 4:30 P.M. Occasional overtime may be required when approved in advance.


Work Location:
Hauppauge Office


FLSA Status:
Non-Exempt


Positions Supervised:
none


Travel:
no travel


Position Summary:

As a receptionist, you will be the first point of contact for our company, therefore, we expect you to dress appropriately in business casual attire.

The office assistant duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. The receptionist is expected to communicate openly and clearly with other coworkers. Communication should always be professional and respectful.


Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.

Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.


Essential Functions

• Answer and transfers calls through a multi extension large phone system, takes messages
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Able to maintain an organized reception area
• Prepare conference room schedules and book times, setup conference rooms with water, snacks as needed
• Create, maintain, and enter information into databases. Data entry skills are required in
• Maintain & update company phone directory
• Order and put together "welcome basket" for New Hires
• Orders New Hire Kits from printing company as needed for HR
• Order Business Cards for employees
• Monitor and reconcile company UPS/FedEx accounts.
• Coordinate company luncheons and other employee incentives.

SKILLS & ABILITIES

Education:

• Associate degree preferred.

Experience:

• Minimum of 1 year of related work experience

Required Abilities:

• Time management skills to prioritize and complete a side variety of tasks throughout the day
• Demonstrated proficiency using MS 365 including Word, Excel, Power Point, Outlook, and Teams, QuickBooks a plus
• Must be able to read, write and speak English fluently with strong written and verbal communication skills
• Highly detail oriented, must have strong organization skills
• The ability to problem solve, anticipate issues, exercise discretion, confidentiality, and good judgement
• Must be able to work in a fastpaced environment
• Preference for bilingual with ability to read, write and speak Spanish fluently or conversational

Pay:
From $25.00 per hour


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Education:

• High school or equivalent (required)

Experience:

• Customer service: 2 years (required)

Work Location:
In person