- Identify and independently resolve calendar and scheduling issues.
- Responsible for excellence in meeting/event preparation, set-up, and follow-up (including scheduling, arranging for food/drinks, preparing presentations, drafting agendas, maintaining materials, documenting notes, and coordinating follow-up items to completion).
- Collaborate and partner effectively with other Executive Assistants and stakeholders.
- Ability to multi-task and change direction quickly.
- Anticipate and proactively identify more effective and efficient ways to manage administrative tasks with professionalism and care.
- Exercise sound judgment and discretion in handling confidential and/or sensitive information, including personal scheduling arrangements.
- Execute a variety of routine and complex administrative duties in support of the day-to-day operations of the team.
- Accurate and timely handling of expense reports, visas, purchase orders, IT support coordination and other miscellaneous tasks, as assigned.
- Assist in the compiling and preparation of meeting materials and agendas for team meetings, including PowerPoint presentations, Word and Excel documents, and forms in Smartsheet.
- 10+ years of experience providing administrative support at C-Level, including scheduling meetings, maintaining calendars, coordinating travel arrangements, completing expense reports and organizing internal and external meetings involving participants at all levels.
- Provide in-office support a minimum of 3 days a week.
- Strong proficiency with a wide variety of desktop productivity tools and applications, including Outlook, Word, PowerPoint, Excel, Zoom and Slack. Experience with SharePoint, OneDrive, Concur, NetSuite and Smartsheets is a plus.
- Preparation and editing of financial earnings documents and presentations, including live input from the executive team and lengthy editing sessions.
- Interact with senior management across the company (CEO, Senior Vice Presidents, etc.) to provide preparatory briefing materials for investor meetings and answer any questions from management related to event preparation.
- Coordinate investor meetings, conferences, quarterly earnings calls, webcasts, and non-deal road shows.
- Interact with institutional investors in preparation for investor meetings and presentations to adequately assess and determine which members of management to arrange meetings with, collect preparatory list of questions, and answers.
- Develop briefing materials for management in preparation for various investor events.
- Possess a reasonable understanding of financial terminology - and a genuine interest to learn.
- Outstanding customer service skills, with a desire to deliver excellent results on time and with 100% accuracy.
- Ability to prioritize and manage multiple projects simultaneously, proactively identifying gaps and taking ownership of projects.
- Collaborate closely with cross-functional organizations (e.g. Facilities, IT), as well as being a knowledgeable resource for leads within the organization.
- Ability to take direction from multiple people and seek direction when uncertain.
- Possess excellent written/editing and verbal communication skills.
- Possess the ability to handle multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.
- From time-to-time, weekend or off-hours availability will be required when issues arise or when executive is traveling.
- Manage up-to-date financial and investor relations information on corporate website.
- Be the first line of communication for the Investor Relations department; triage questions from the investor community via email and phone as appropriate.
- Develop a deep understanding of the team and field requests from internal and external contacts, making a point to be available and approachable.
- Collaborative/teamwork attitude and skills a must.
- Maintain a positive attitude in a fast-paced work environment.
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Executive Administrator
3 days ago
Xperi San Jose, United StatesXperi invents, develops and delivers technologies that create extraordinary experiences at home and on the go for millions of people around the world. Powering billions of consumer electronics, connected cars and digital content titles, we make entertainment more immersive, drivi ...
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GLOBALFOUNDRIES Santa Clara, United States**About GlobalFoundries**: · **Essential Responsibilities**: · - **HR Senior executive level support**:comprehensive scheduling, coordinating complex global travel arrangements, multitasking across the C-Suite, providing executive support both in the US and traveling internationa ...
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Cadence San Jose, United StatesAt Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology. · Position Description · * The candidate would provide analytical and specialized administrative support as necessary to ensure smooth day-to-day operations. · * Responsi ...
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Cadence Design Systems, Inc. San Jose, United StatesAt Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology. · Position Description · + The candidate would provide analytical and specialized administrative support as necessary to ensure smooth day-to-day operations. · + Respon ...
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Procept Biorobotics San Jose, United StatesPROCEPT BioRobotics is a surgical robotics company enabling better patient care by developing transformative solutions in urology. With an initial focus on BPH, the company's AquaBeam Robotic System delivering Aquablation therapy, is the first FDA-cleared, automated surgical robo ...
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Leadstack Inc San Jose, United StatesLeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to par ...
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Randstad North America, Inc. San Jose, United StatesOur client is a world leader in innovating memory and storage solutions that inspires the world to communicate and advance faster. They are currently hiring an Executive Administrative Assistant to join their team in San Jose. As an Executive Adminis Administrative Assistant, Exe ...
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Executive Administrative Partner
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Meta Menlo Park, United States**Executive Administrative Partner Responsibilities**: · - Coordinate internal and external meetings · - Manage complex calendar set-up and movement · - Prepare expense reports and purchase requisitions · - Coordinate both domestic and international travel arrangements · - Organi ...
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Executive Administrative Partner
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Meta Menlo Park, United States**Executive Administrative Partner Responsibilities**: · - Coordinate internal and external meetings · - Manage complex calendar set-up and movement · - Prepare expense reports and purchase requisitions · - Coordinate both domestic and international travel arrangements · - Organi ...
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Meta Burlingame, United States**Executive Administrative Partner Responsibilities**: · - Coordinate internal and external meetings · - Manage complex calendar set-up and movement · - Prepare expense reports and purchase requisitions · - Coordinate both domestic and international travel arrangements · - Organi ...
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Federal Realty Investment Trust San Jose, United StatesOverview · Federal Realty is a proven leader in the ownership, operation, and redevelopment of high quality retail real estate in the country's best markets. We believe we are one of the most innovative and dynamic real estate companies you can work for. Interested candidates who ...
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Executive Administrative Assistant
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Federal Realty Investment Trust San Jose, United StatesProvide administrative and project support to include:Pro-actively schedule and prepare for meetings. Attend and take minutes when required. Draft, proofread and/or edit documents, presentations, articles, and email correspondence, as requested. Crea Administrative Assistant, Exe ...
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Randstad US san jose, United Statesexecutive administrative assistant. · + san jose , california · + posted april 12, 2024 · **job details** · summary · + $50 - $65 per hour · + temporary · + bachelor degree · + category business and financial operations occupations · + referenceAB_4513163 · job details · Our clie ...
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Administrative Executive Assistant
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PayPal Holdings, Inc. San Jose, United StatesOur Checkout (XO) team is seeking a highly competent Executive Assistant to provide administrative and operational support for our Senior Leaders. In this role you must be comfortable working in a fast-paced, high-intensity environment, and be extrao Executive Assistant, Business ...
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Executive Administrative Assistant
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Randstad USA San Jose, United States TEMPORARY, Full timeOur client is a world leader in innovating memory and storage solutions that inspires the world to communicate and advance faster. They are currently hiring an Executive Administrative Assistant to join their team in San Jose. As an Executive Administrative Assistant you will be ...
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Administrative/Executive Assistant IV
1 week ago
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executive administrative assistant
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Aquent Campbell, CA, United StatesOverview · Placement Type: · Temporary · Salary (USD): · $40-43/HR · Start Date: · We are seeking an Executive Administrative Assistant to Support a Director in our Human Interface Design team. This position requires a tenacious self-starter with experience in an executive assist ...
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Diocese of San Jose (DSJ) San Jose, United StatesWe are seeking a collaborative, detailed-oriented self-starter to join our mission-driven team. The Project Coordinator is responsible for providing day to day support to two offices: COO/Pastoral Planning. This person is responsible for supporting the Pastoral Planning Office wi ...
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First 5 Santa Clara County San Jose, United States*** · Under the direction of the Executive of Finance and Operations, the Director of Contracts is a key member of the leadership team responsible for contracts administration for the provision of services of FIRST 5's strategic priorities by collaborating with program/evaluation ...
Executive Administrator - San Jose, United States - Xperi Holding Corporation
Description
Xperi invents, develops and delivers technologies that create extraordinary experiences at home and on the go for millions of people around the world.
DTS, HD Radio, IMAX Enhanced and TiVo.
Xperi (
NYSE:
XPER) is a publicly traded technology company headquartered in San Jose, CA with approximately 2,000 employees across North America, Europe and Asia. Come join a thriving team where you can play an integral role in shaping the future of entertainment technology.
About the role:
As Executive Assistant to the Chief Financial Officer and his team, this person will be responsible for providing high-level administrative support.
Accountabilities and Responsibilities:
Proactively manage and coordinate daily schedules and calendars, contacts, travel arrangements, meetings (internal and external), and expense reports.
The Ideal Candidate:
The estimated base salary range for this full-time position is $100,000 - $120,000 plus bonus, equity, and benefits, and can vary if outside of this location.
Within the range, individual pay is determined by work location and additional factors, including job-related skills, competencies, experience, market demands, internal parity, and relevant education or training.
Your recruiter can share more about the specific salary range and perks and benefits for your location during the hiring process.
Executive Administrator professionals in San Jose
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Cherry Tong
Recent graduate with experience in Accounting
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Louella Eischen
Aesthetician
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Kyle Kumar
Software Engineer