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    Executive Administrator - San Jose, United States - Leadstack Inc

    Leadstack Inc
    Leadstack Inc San Jose, United States

    3 weeks ago

    Default job background
    Description
    LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce.

    As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.


    Job Details:

    Note:

    • Hybrid onsite 3 days per week
    • Must be local to the SJ market

    - 6-10 years of EA exp


    Job Title:
    Executive Administrator


    Location:
    San Jose, CA. Hybrid

    Number of needs: 1


    Pay rate:
    $40-$45.00/hr


    Target start date:

    ASAP
    Duration of Assignment: 12 months

    JD:

    • Provide administrative support to the Executives and assigned Department Heads (DHs) for SARC & ACL
    • Facilitate internal and external communication; Produce or edit presentations, documents and spreadsheets for the Executives
    • Be involved in other aspects of the team's functions such as collecting and tracking documents as needed
    • Proactive calendar management, scheduling meetings/calls for internal and external participants, manage conflicts and work with Administrative staff to coordinate scheduling for Senior Leaders and necessary attendants
    • Scheduling meetings and conference rooms in the Meeting Room Booking System (MRBS) Assist Finance & Legal
    • Work with SARC/ACL finance with budget needs for special events, purchases, & outings
    • Work with SAS's AP, AR, Finance teams etc.
    • Any necessary / approved requests made Assist Facilities
    • Procurement and distribution of office supplies
    • Maintain office supply / Printer stations Assist Human Resources
    • Working with recruiters by creating interview schedules for candidates
    • Finding conference rooms for interviews
    • Scheduling interview time on employees Knox (mySingle/PIMS) and Outlook calendars as needed
    • Assist with corporate credit card request
    • Update and maintain information and documentation on Admin Page on Sharepoint
    • Create and share process documentation as needed
    • Demonstrate SARC/ACL culture as a representative of the team by developing and maintain strong working relationships with other employees, contractors, vendors, and guests
    • Management of "mailman" email groups as assigned Expenses
    • Manage expense reports for Executives and other assigned DH's
    • Track and file expense receipts
    • Train employees as needed on how to submit expenses in GERP
    • Purchase Orders, Invoices, & preferred vendor submission
    • Learn to use our JIRA system to submit these request Travel
    • Plan and process travel arrangements
    • Prepare and process travel expense reports and submissions for Executives and assigned DHs
    • Submit TR/Ta in GERP
    • Expense Trip receipts
    • Book car services when necessary
    • Submit global roaming for corporate cell phones when traveling internationally Meetings & Events
    • Manage, collaborate and coordinate team or campus events as necessary, including but not limited to
    • Coordinate catering/deliveries for team meetings, breakfast, lunches etc. as approved/requested by manager and up
    • All hands meeting
    Requirements


    • 6-10 years of experience supporting department head-level executives in heavily matrixed organizations
    know more about current opportunities at LeadStack, please visit us on

    Should you have any questions, feel free to call me at or send an email on
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