Jobs
>
Executive Assistant
>
Boston

    Executive Assistant - Boston, United States - Tufin

    Tufin
    Tufin Boston, United States

    1 week ago

    Default job background
    Full time
    Description

    Description
    We are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and be highly reliable, accountable, and results-driven. This hybrid role is based out of our US Headquarters in Boston and requires being in-office 3 days per week.
    Executive Support:

    • Serve as the primary administrative point of contact for internal (executives and employees), and external (customers, partners, prospects, etc.) stakeholders on all matters pertaining to the office of the CEO and CRO. Plan, coordinate, and manage extremely active calendars and schedule, arrange meetings, travel, and accommodations - ensure schedules are followed and respected
    • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through to successful completion, often with strict deadlines
    • Work closely and effectively with the CEO and CRO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
    • Compose and prepare correspondence that is often times confidential, and handle confidential or sensitive information with discretion
    • Assist the Executive team by performing various duties based on the shifting and growing needs of the company
    • Be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
    • Create documents in support of meetings/conference calls, including presentations, reports, and proposals
    • Attend key meetings as required, preparation of agenda and meeting minutes as needed. Independent follow-up on action items from meetings
    • Coordination, preparation, and reconciliation of travel and expense reports


    Office Management:

    • Support the Tufin office by leading and handling office management tasks
    • Welcome visitors and direct them to the relevant office/personnel
    • Order office supplies, restock, and maintain inventory
    • Handle daily mail and coordinate shipping requests
    • Order catering for meetings and special events
    • Manage communication with the building management and cleaning staff
    • Assist in planning company events, including team-building events
    • Support the Finance team and other departments, as needed
    • Assist with ad-hoc projects, which vary based on office needs


    Requirements

    • 3+ years' experience in an administrative role, supporting a team; Hi-tech industry and C-level experience are a plus.
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    • Excellent interpersonal, written and verbal communication skills
    • Ability to produce accurate, high-quality work
    • Outstanding service orientation and proactive problem-solving skills
    • Must be flexible and willing to assist others
    • High level of reliability, diligence, professionalism, and discretion
    • Highly resourceful team-player with the ability to also be extremely effective independently and be a self-starter
    • Emotional maturity
    • Forward looking thinker, who actively seeks opportunities and proposes solutions
    • Proficient in Microsoft Office (Outlook, Word, Power Point, and Excel)


    Location: Boston, MA

  • Rapid7

    Executive Assistant

    1 week ago

    Rapid7 Boston, United States

    We are seeking an Executive Assistant to support three Executives within Rapid7. This full-time position will be based out of our Boston, MA office. · **About the Team** · Our Executive Assistant team provides support to the SVP+ Executives, while working with internal and extern ...

  • Embrace Boston, Inc.

    Executive Assistant

    2 days ago

    Embrace Boston, Inc. Boston, United States

    **Title**: Executive Assistant · **Department**:Embrace Boston · **Reports To**: President and CEO, Embrace Boston · **FLSA Classification**:Exempt** FTE**: 1 · **Reimagine What's Possible** · Embrace Boston Inc. is dedicated to forging connections, educating, and energizing comm ...

  • Radiant Group

    Executive Assistant

    1 week ago

    Radiant Group Boston, United States

    Job Title: Executive Assistant. · Location: Boston, MA · Duration: 1-12 month(s) · - Collaborates with peers and supports leaders in a multi-cultural, multi-time zone environment · - Manages daily calendar within Outlook for global leaders · - Handles expense reporting through Co ...

  • The Nature Conservancy

    Executive Assistant

    1 week ago

    The Nature Conservancy Boston, United States

    **OFFICE LOCATION**: · Boston, Massachusetts, USA · This is considered a hybrid position and will be required to work out of the Boston office multiple days per week · LI-HYBRID · **WHO WE ARE**: · The mission of The Nature Conservancy (TNC) is to conserve the lands and waters up ...

  • Dutech

    Executive Assistant

    1 week ago

    Dutech Boston, United States

    Administrative and Clerical duties in an Executive office. · **DUTIES AND RESPONSIBILITIES** · 1. 1. Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · 2. 2. Distribute time-sensitive ...

  • NR Consulting LLC

    Executive Assistant

    3 days ago

    NR Consulting LLC Boston, United States

    **Duties And Responsibilities**: · Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other u ...

  • NR Consulting LLC

    Executive Assistant

    5 days ago

    NR Consulting LLC Boston, United States

    Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other units. · Coordinate staff onboarding ...

  • Somerville Cambridge Elder Services

    Executive Assistant

    2 days ago

    Somerville Cambridge Elder Services Somerville, United States

    **Job Title: Executive Assistant** · **Reports To: Chief Executive Officer** · **Department: Operations** · **FLSA Status: ( X ) Exempt or ( ) Non Exempt** · **( ) Union or ( X ) Non-Union** · **Position Summary**: · The Executive Assistant is critical in fulfilling and advancing ...

  • JLL

    Executive Assistant

    5 days ago

    JLL Cambridge, United States

    JLL supports the Whole You, personally and professionally. · Executive Assistant, Property Management · WHAT YOU'LL DO · Manage calendars, including scheduling meetings, appointments, and travel arrangements. · Prepare and edit correspondence, reports, presentations, and other do ...

  • Core Leadership Institute

    Executive Assistant

    1 week ago

    Core Leadership Institute Harvard, United States

    **Core Leadership Institute **is a global leadership development firm with a focus on leading from Purpose and authenticity. Working alongside our clients as a trusted adviser, we uncover the human creativity, impact and purpose that lays the foundation for significant market gro ...

  • NR Consulting LLC

    Executive Assistant to CEO

    2 days ago

    NR Consulting LLC Boston, United States

    Job Overview: · **Duties**: · - Manage the CEO's calendar, including scheduling meetings and appointments · - Coordinate travel arrangements and prepare detailed itineraries · - Prepare and edit correspondence, communications, presentations, and other documents · - Conduct resear ...

  • state of massachusettes

    Executive Administrative Assistant

    3 days ago

    state of massachusettes Boston, United States

    Job Summary: · Title: Executive Assistant · Duartion: 3 months of contract · Shift: Monday to Friday (9.00 am to 5.00 PM) · Working Hours: 37.5 Hours per week i.e 7.5 hours a Day · Job Requirement: · Need Executive Assistant · Education: Associate's Degree · **Job Description**: ...

  • Nia Therapeutics

    Executive Assistant to The CEO

    1 week ago

    Nia Therapeutics Boston, United States

    Nia Therapeutics is developing brain stimulation therapies to restore memory function after brain injury and disease. Our team includes leaders in the fields of engineering, cybersecurity, neuroscience, and neurosurgery, and our technology has the potential to revolutionize the t ...

  • Dutech

    Executive Assistant to The President

    1 week ago

    Dutech Boston, United States

    Administrative and Clerical duties in an Executive office. · **DUTIES AND RESPONSIBILITIES** · 1. 1. Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · 2. 2. Distribute time-sensitive ...

  • Dutech

    Executive Assistant to CEO

    3 days ago

    Dutech Boston, United States

    Administrative and Clerical duties in an Executive office. · **DUTIES AND RESPONSIBILITIES** · 1. 1. Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · 2. 2. Distribute time-sensitive ...

  • Dutech

    Executive Assistant to CEO

    1 week ago

    Dutech Boston, United States

    Administrative and Clerical duties in an Executive office. · **DUTIES AND RESPONSIBILITIES** · 1. 1. Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · 2. 2. Distribute time-sensitive ...

  • NR Consulting LLC

    Executive Assistant to CEO

    1 week ago

    NR Consulting LLC Boston, United States

    **Duties And Responsibilities**: · Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other u ...

  • Boston University

    Executive Assistant, Enrollment, University

    2 days ago

    Boston University Boston, United States

    The Office of the University Registrar and Enrollment Service Operations seeks an Executive Assistant. This position manages projects and provides high level administrative support for the Assistant Vice President & University Registrar and Executive Director for Enrollment Servi ...

  • HarbourVest Partners

    Investor Relations Executive Assistant

    5 days ago

    HarbourVest Partners Boston, United States

    Job Description Summary · For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individual ...

  • Wolverine Worldwide

    Executive Assistant

    1 week ago

    Wolverine Worldwide Waltham, United States

    Summary · At Saucony, we exist for runners. They keep us hungry. They keep us honest. They ignite our competitive spirit. Whether it's in a conference room or on a lunchtime run, we are constantly thinking of new ways to make running better for everyone. This focus and passion fu ...