Executive Assistant - Boston, United States - NR Consulting LLC
Description
Duties And Responsibilities:
Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests.
Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other units.
Coordinate staff onboarding and manage the Commissioner's office budget.
Prepare Commissioner's travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS.
Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.
Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.
Exercise discretion in handling confidential information and assess the priority level for meeting requests.
Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.
Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach.
Upload, track, and update information on the Commissioner's document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.
Provide support to the Commissioner's Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor's Office, EOHHS, OCA, legislature, sister agencies, and federal government.
Perform additional duties as assigned by the Executive Support Manager.
Job Type:
Contract
Pay:
$ $28.78 per hour
Schedule:
- 8 hour shift
- Day shift
Application Question(s):
Experience:
- Executive to
CEO:
4 years (preferred)
Work Location:
In person
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