Executive Administrative Assistant - Mettawa, United States - AbbVie

AbbVie Mettawa, United States

2 weeks ago

Description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow.

We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio.

For more information about AbbVie, please visit us at Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Description

Provides administrative support to the Sr. Vice President, Specialty and U.S. Therapeutics and Operations. The role will support the Sr. Leader of a dynamic organization with a high paced environment. Candidate should have a proactive approach as day-to-day tasks may shift dependent on business and Sr. Leader needs.

Main Responsibilities

Maintains and manages calendar to include proactively resolving meeting conflicts as they occur. Monitors leader's calendar to anticipate changes throughout the day and notify others of meeting conflicts. Strives to give others timely advanced notice if meetings must be changed.
Makes travel arrangements, creates itineraries, and tracks travel for anticipated issues, organizes schedule while traveling, and is organized to process expense reports in a timely manner per company policy.
Plans and executes the function's leadership meetings. Prepares agendas in advance and monitors changes to agenda and attendees and addresses any technical issues with the meeting room.
As needed, plans offsite team and leadership meetings including agendas, meals, and associated activities.
Interacts with leaders and their administrative assistants on a regular basis.
Adept in submission of purchase orders and opening meeting cards.
May be asked to partner with other administrative assistants including having culture of teamwork, addressing training needs and office efficiencies, works collaboratively to set consistent standards.
May be accountable for other duties as assigned - i.e. maintain printer in work area in partnership with other admins (5SE), management of the boardroom in partnership with conference resources and AbbVie Security
Significant Work Activities -Keyboard use (greater or equal to 50% of the workday)

Qualifications

High school diploma required; bachelor's degree is preferred.
7 years of experience in a corporate business environment.
Self-starter and able to function at a high level with general instructions.
Learns quickly and is flexible to change course quickly when needed.
Builds strong relationships with peers and cross-functionally team oriented and can-do attitude to be a proactive contributor to the organization.
Strong written communication skills, able to interact with internal and external colleagues clearly and concisely.
Professional demeanor and able to maintain confidentiality.
Uses and understands Microsoft Office suite and understands virtual meeting technology.
Acts with a sense of urgency and drive for results.
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio / OrgPlus and Outlook

Additional Information

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.

It is AbbVie's policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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