Administrative Assistant - Wheeling, United States - Neousys Technology America, Inc.

Description

• AR
• Manage customer billing by ensuring that the payment status of client accounts is uptodate within QuickBooks (QB)

• Prepare the documentation for bookkeeping entry process.

• Coordinate Return Merchandise Authorization (RMA) shipment release.
• Assist in maintaining inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies.
• Execute the material receiving process.
• Perform finish goods outgoing process.

• Assist in the preparation of documents, reports, and presentations.
• File and retrieve corporate documents, records, and reports.
• Ensure all documents are properly filed, both physically and electronically.

• Provide support to customers and clients, including answering inquiries and directing the issues to the right department.
• Draft and distribute correspondence, memos, and forms.

• High School or Associate degree or equivalent.
• Minimum of 1 year in an office administrative role.

• Strong administrative and organizational skills with attention to detail.
• Proficient in data entry and recordkeeping.

• Excellent communication skills, both verbal and written.
• Ability to coordinate effectively with internal teams, logistics partners, and customers.

• Highly proficient in Microsoft Excel, including the ability to create and manage spreadsheets for data analysis and reporting.

• Ability to adapt to changing priorities and work effectively in a dynamic environment.

• Crosscultural working experience is a plus, demonstrating adaptability and cultural awareness.

• Collaborative mindset with the ability to work seamlessly with crossfunctional teams.

• 401(k)
• 401(k)

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

• 8 hour shift
• Monday to Friday

• Wheeling, IL 60090: Relocate before starting work (required)