Administrative Assistant - Schaumburg, United States - Village of Schaumburg

Village of Schaumburg

Verified Company

Schaumburg, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

VILLAGE OF SCHAUMBURG
Human Resources Department

101 Schaumburg Court, Schaumburg, IL 60193

The Village of Schaumburg is a thriving community of 78,723 residents located 11 miles west of O'Hare International Airport and approximately 26 miles northwest of Chicago.

Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity.

Notable village distinctions include being rated as an excellent or good place to live by 95% of respondents in the National Community Survey; having multiple highly-awarded and accredited departments; being selected as a Best-In-Class-Employer by Gallagher for midsize employers and being recognized as a Better Business Town by The Better Business Bureau of Chicago and Northern Illinois.

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation.

Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:
Administrative Assistant (Human Resources)

STARTING PAY RATE:
$ $36.91 per hour based on a 40-hour workweek. Salary dependent on qualifications. The salary range for this position is $ $48.10.

JOB SUMMARY:

JOB DUTIES:

Develops, coordinates, and administers special projects or initiatives with limited supervision.
Responsible for timely completion of various reports. Tracks and reports on key performance indicators. Creates reports for various data analytic initiatives to assist with monitoring and evaluating department procedures. Designs systems and procedures within the position's discretion and expertise to increase effectiveness, efficiency, and economy of work processes.
Processes payment of department expenditures, requisitions, and purchase order requests for invoices received.
May assist with gathering and analyzing data for the collective bargaining agreement process and may serve as note taker for management on bargaining unit teams.
Maintains proximity card system and issues proximity cards for new hires, volunteers, and contractors, and terminates user access.
Responsible for the onboarding and processing of the volunteer program, commission members, and contractors. Assists recruiting with post-offer screening processes and onboarding of new employees.
Researches, analyzes, and compiles information and data for budget, negotiations, special projects, and reports as directed. May identify, and create communications or training materials on policy, employee engagement, and other human resources matters. Coordinates with HR department members to receive documentation for updates to the Village's website and intranet.
Responsible for managing employee-related programs. This can include employee recognition programs, Intern Day, and others as assigned.
Creates and maintains personnel, medical, benefit, and labor files in the document management system.
Performs other duties as assigned.

QUALIFICATIONS:

Associate's degree in public administration, human resources management, industrial psychology, business administration, or a related field.
A minimum of two years of experience in an administrative position at the level of administrative or management intern or higher.
Proficient with current computer technology, job-specific software, and customer service systems.

BENEFITS:

The Village of Schaumburg has a competitive benefit package with coverage that begins on the first day of employment and includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, and a retirement plan through the Illinois Municipal Retirement Fund.

The Village also provides paid holidays, paid vacation, sick leave, tuition reimbursement, succession development, and more.

SELECTION PROCESS:

**THE
VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER