Administrative Assistant Iii - Lincolnshire, United States - Aon Corporation

Aon Corporation

Verified Company

Lincolnshire, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Posting Description:

Administrative Assistant III
This is a full time in office role out of our Lincolnshire, IL office.

Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like
The Administrative Assistant III responds promptly, thoughtfully, and effectively to work requests from senior leaders. They are adaptable to changing work environments in the office, shifting priorities, and new situations.

Additionally, Administrative Assistant III possess the skills and ability to partner with leaders on confidential matters, communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in an office based and virtual working environment.

Create and maintain Distribution Groups
Schedules, and facilitating meetings, either virtual or inperson, securing room reservations and food ordering/delivery, if necessary
Acts as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)
Assists with overflow work from other areas of the business; provide backup support to other AAs as necessary
Prepares, produces and proofreads advanced level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution
Research and book travel arrangements
Prepares and submits expense reports
Records time accurately and submits according to corporate guidelines
Attends business town halls; Coordinate, schedule and prepare presentations for client and internal meetings
Serves as an expert resource for Aon branding
Maintains OneDrive files, databases, or SharePoint sites as applicable
Prioritizes work, makes measurable progress on assignments, and delivers quality results
Has an advanced understanding of practice/business terminology
Coordinates complex meeting logistics inperson and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
Actively participates in leadership meetings for follow ups and note taking when applicable
Coordinates projects and works independently
Ability to compose materials from rough notes or independent knowledge of circumstances
Acts as liaison between the executive and their colleagues, clients, and other stakeholders
Strategic, solves problems, and establishes procedures that result in process improvements
Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams
Demonstrates leadership by contributing agenda topics and openly participating in meetings or other forums
This list is not allinclusive; other tasks may vary based on business need

How this opportunity is different

Skills and experience that will lead to success

Displays exceptional customer service skills and attention to detail
Superior writing skills—grammar, punctuation, spelling, and proofreading
Superior verbal and written communication skills
Selfmotivated team player with ability to work independently under mínimal supervision
Demonstrates strong organizational and project management skills
Demonstrates discretion on highly confidential matters
A wide degree of creativity and latitude is expected
Suggests approaches for resolving problems
Maintains a high level of confidentiality
Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude
Selfdirected prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
Minimum of 6+ years of relevant experience

Skills:
Microsoft skills testing administered as part of the recruiting process.

Education**:
High School degree or equivalent years of industry experience. Bachelor's degree a plus.

The salary range for this position (intended for U.S. applicants) is $62,000 to $70,000 annually.

The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data.

The salary may also be adjusted based on applicant's geographic location.

How we support our colleagues
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions;