Receptionist/administrative Assistant - Vernon Hills, United States - Neil International
3 weeks ago
Description
Summary:
Essential Duties and Responsibilities include the following:
- Reception:_
- Answers incoming telephone calls with pleasant demeanor, determines purpose of callers, and forwards calls to appropriate personnel or department.
- Retrieves messages from voice mail and forwards to appropriate personnel.
- Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
- Answers questions about organization and provides callers with address, directions, and other information.
- Maintains friendly and welcoming demeanor while greeting onsite visitors, determines nature of business, and announces visitors to appropriate personnel. Directs or escorts visitors to their destination.
- Monitors visitor access from door.
- Receives, sorts, and routes mail, and maintains and routes publications.
- Responsible for postmarking all outgoing office USPS/FedEx mailings and packages.
- Sends faxes, and retrieves and routes incoming faxes; creates and prints fax cover sheets, memos, correspondence, reports, and other documents as necessary.
- Performs other clerical duties as needed, such as filing, photocopying, and collating.
- Practices a "clean desk policy" daily.
- Maintains orderliness and cleanliness of conference rooms.
- Assists with special projects, events and meetings as requested.
- Keeps inventory of office supplies.
- Administrative Assistant:_
- Orders office supplies.
- Alphabetizes/staples/files miscellaneous paperwork.
- Assists with scheduling and coordinating building maintenance.
- Assembles, coordinates and mails various marketing collateral materials, such as postcards, specials and other products as developed.
- Assists with special projects as requested.
Requirements:
- Works with mínimal supervision.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite
- Word and Excel a must
- Must speak English at a professional level.
- Prior related office experience.
- Must be able to lift 15lbs.
EOE
Pay:
$ $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative: 1 year (preferred)
Ability to Commute:
- Vernon Hills, IL required)
Ability to Relocate:
- Vernon Hills, IL 60061: Relocate before starting work (required)
Work Location:
In person
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