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    Executive Assistant - Austin, United States - 49 Financial

    49 Financial
    49 Financial Austin, United States

    2 weeks ago

    Default job background
    Accounting / Finance
    Description

    About the role

    The Executive Assistant to provide comprehensive support to our CEO across three unique operating entities under the guidance of and partnership with the Chief of Staff. They will collaborate closely with our Chief of Staff, playing a crucial role in supporting strategic initiatives and ensuring efficient operations for the CEO's office. You'll have the opportunity to demonstrate your ability to be highly organized, capable of managing multiple tasks concurrently, remain composed under pressure, and skilled at engaging with all key stakeholders. You will be making a significant impact on our success as you execute tasks with precision, enthusiasm, and an element of enjoyment in our fast-paced, dynamic environment, positioning our CEO in the right position in all aspects of his life for optimal utilization.

    What you'll do

    Executive Support:

    • High-Level Support: Draw from your extensive experience to anticipate the CEO's needs in a complex, cross-functional organization.
    • Stakeholder Engagement: Maintain professionalism during interactions with clients and key contacts, both in-person and digitally.
    • Work-Life Balance: Facilitate an environment conducive to the CEO's active family life alongside professional responsibilities. Coordinate regularly with the CEO's wife and mentorship groups to ensure that he is as fully present and prepared for time outside the office as he is inside the office. Assist in the scheduling and logistics of personal travel. Navigate the blend of work/personal travel to ensure that priorities are met, well planned and communicated in advance.
    • Generosity: Assist in maintaining CEO's annual commitments in generosity. This includes both financial giving as well as the gift of time in their vacation properties.

    Operations and Coordination:

    • Office and Travel Management: Ensure CEO's workspaces and travel arrangements are optimally equipped and efficiently organized.
    • Inter-Entity Coordination: Collaborate with various teams to execute the CEO's directives, while balancing multiple organizational priorities.
    • CEO and President Deployment: Strategically coordinate the engagements of both the CEO and President across the firm and industry.

    Program and Relationship Management:

    • Program Management Approach: Implement a program management strategy for the CEO's office, aiming to increase efficiency and streamline operations.
    • Relationship Management: Anticipate and manage the CEO's professional relationships, ensuring timely follow-ups and a positive overall experience.

    Brand Ambassadorship:

    • Brand Management: Embody and effectively communicate the CEO's brand with internal and external partners. Assist with light digital marketing activities.

    Coaching:

    • Coaching and Standardization: Model and coach other assistants within the firm, establishing consistent service delivery standards.

    Key Outcomes:

    • Seamless operations: Ensure the CEO's office runs smoothly, enabling the CEO to focus on strategic priorities.
    • Stakeholder satisfaction: Achieve high levels of satisfaction from internal and external stakeholders based on interactions and communications managed by the Executive Assistant.
    • Increased efficiency: Identify and implement efficiency improvements resulting in better use of the CEO's time.
    • Strong corporate brand: Maintain consistent and engaging representation of the CEO's brand across various platforms and interactions.
    • Cohesive assistant team: Foster improved performance and consistency across the team of assistants through effective coaching and guidance.

    What you need

    • Bachelor's degree or equivalent experience in a similar role
    • Minimum 8 years of experience supporting high-caliber executives in cross-functional professional services settings; financial services background preferred
    • Proactive approach with a program management mindset
    • High proficiency in contemporary technology, including remote digital tools
    • Strong communication skills to effectively represent the CEO's brand
    • Ability to maintain a professional and positive presence that aligns with the CEO's brand values
    • Experience with brand management and basic digital marketing activities
    • Ability to adapt to shifting priorities and handle confidential information with discretion
    • Previous experience coaching and guiding other assistants is desirable
    • Excellent organizational and time management skills
    • Proficiency in travel planning and coordination
    • Outstanding interpersonal and communication skills, both written and verbal
    • Ability to safely lift and move items 25-50lbs
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