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    Executive Assistant - Chicago, United States - Addison Group

    Addison Group
    Addison Group Chicago, United States

    Found in: Appcast US C2 - 3 days ago

    Addison Group background
    Legal
    Description

    Our client in the Legal space is seeking an Executive Assistant to join their team on a DIRECT HIRE basis. Ideal candidates will have 4+ years of experience supporting C-suite level executives.

    Job Title: Executive Assistant

    Pay Range: $65,000-$80,000 (pay based on experience)

    Location: Chicago, IL - 100% onsite

    Work Type: DIRECT HIRE

    Main Duties and Responsibilities:

    • Acts as the gatekeeper prioritizing conflicting needs. Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion. Suggests new processes/procedures to expedite projects and day-to-day workflow.
    • Works closely with, and effectively manages, assigned lawyers' practice to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
    • Composes, edits and proofreads correspondence, presentations and other documents.
    • Proactively coordinates internal/external meetings with limited direction.
    • Applies best practice when arranging travel, utilizing agent assist and on-line tools appropriately. Monitors lawyer's travel to ensure smooth arrival and departure. Maintains up-to-date travel preferences (frequent flyers, KTN, passport, etc.).
    • Demonstrates an exceptional understanding of Microsoft Outlook. Utilizes creative problem solving skills to solve challenging scheduling requirements. Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones.
    • Monitors attorney's inbox. Cleans-up, organizes and/or responds per lawyer preferences. Organizes and cleans up Outlook folder structure. Ensures client/matter related documents and emails are stored in FileSite Workspaces.
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