- Manage complicated internal and external meetings and domestic and global travel schedules, review and process contracts and expenses, and maintain confidentiality of all work material;
- Handle confidential and non-routine information and facilitate communication between appropriate departments;
- Conserve the team's time by reading, researching, and routing correspondence;; collecting and analyzing information; initiating telecommunications; and assisting with presentations;
- Maintain confidentiality and protect operations by having high level of discretion;
- Anticipate the needs of our senior leaders. Plan ahead and be resourceful;
- Act as a gatekeeper for internal and external individuals on matters pertaining to leader access;
- Be unafraid to offer suggestions and make improvements to processes;
- Prioritize conflicting needs with limited guidance and keep leadership informed of short and long term responsibilities and commitments;
- Complete expense reports and executive requests;
- With limited guidance, work on projects from start to finish.
- Assist with org-wide events such as our monthly All-Hands and quarterly Town-Halls.
- BA / BS degree and 4+ years of executive support
- You have a calm head and a steady hand. You can easily turn a stressful situation to a problem solved
- Discretion in abundance - confidentiality is critical to the role
- Experience with both Google and Microsoft Office productivity suites
- Excellent written and verbal communication skills and a proven ability to interact with internal and external partners
- The ability to work well under pressure in a fast-paced time sensitive environment
- Superior organizational skills, strong attention to detail, and great follow through on tasks
- The ability to be an efficient self-starter and decision-maker that can act on instinct
- A genuine interest in learning by helping and be a problem solver at heart
- Availability to deliver quickly, across global time zones.
- A "compliance first" attitude to keep our regulators happy and enthusiastic about Flexport since we operate in a heavily regulated industry.
-
executive assistant
2 weeks ago
Kentech Consulting Inc Miami, United States Full timeBenefits:401(k) · Dental insurance · Health insurance · Paid time off · Profit sharing · Vision insurance · Company Description · KENTECH Consulting Inc. is an award-winning background technology screening company. We are the creators of innovative projects such as - 1st consume ...
-
Executive Assistant
2 weeks ago
University of Miami Miami, United StatesCurrent Employees: · If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here $) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please re ...
-
Executive Assistant
4 weeks ago
PrideStaff Doral, United StatesEXECUTIVE ASSISTANT · We are seeking an Administrative Executive Assistant to join our team You will provide high-level administrative support for an Executive at our company. · Responsibilities:Handle administrative needs of Executives (4 Total) · Arrange conference calls and me ...
-
Executive Assistant
2 weeks ago
Swire Properties Miami, United StatesDescription · We are seeking an experienced and efficient executive assistant to join our Sales & Marketing Team. As an executive assistant, you will play a crucial role in supporting our team and ensuring the smooth operation of our day-to-day activities. The ideal candidate wil ...
-
Executive Assistant
2 weeks ago
University of Miami Miller School of Medicine Miami, United StatesCurrent Employees: · If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review ...
-
Executive Assistant
4 weeks ago
NBC Universal Miami, United StatesCompany Description · We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, ...
-
Executive Assistant
1 week ago
MLMPI Prep Academy Miami, United StatesJob Description · Job DescriptionJob Description: We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication and multitasking skills, as well as the ability to anticipate needs and ...
-
Executive Assistant
1 week ago
NewVine Employment Group Doral, United StatesOverview:Join NewVine Employment Group as an Executive Assistant, where you'll serve as the backbone of our operations, seamlessly managing administrative tasks while embodying our company's values as the face of our organization. In this role, you'll follow up with calls, spearh ...
-
Executive Assistant
2 weeks ago
UOMUOMUS Miami, United States OTHERCurrent Employees: · If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review ...
-
Executive Assistant
3 weeks ago
NBC Universal Miami, United StatesWe create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Spor ...
-
Executive Assistant
4 days ago
Aligned Solutions Miami, United StatesJob Description · Job DescriptionThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to dra ...
-
Executive Assistant
3 weeks ago
Career Group Miami, United StatesHedge fund with offices in New York City and Miami Beach is looking for an EA · Compensation: Depending on experience level · Benefits: 100% paid medical, dental, vision, PTO, 401k · Location: Miami Beach, on-site 5 days a week. Generally work hours are ~8:30am -5:30 pm, 5 days a ...
-
Executive Assistant to President
1 day ago
United Way Miami Inc Miami, United StatesSalary Range: $66,900-$85,000 annually · Hybrid Schedule: 2 days from home and 3 days on-site · Benefits (The Good Stuff) · Exempt (Salary): 3 WKS+ Vacation Paid* · 12 Paid Holidays · 12 PTO Paid Days · Competitive Health Benefits Package · Wellness Program Reimbursements up to $ ...
-
Executive Assistant
5 days ago
Ascension Global Staffing & Executive Search Miami, United StatesJob Description · Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is d ...
-
Senior Executive Assistant
1 week ago
Flexport Miami, United StatesThe opportunity: We're looking for an Executive Assistant to support three Vice Presidents that manage our Engineering Business Units and Air Business Unit. You'll work alongside these leaders to maximize their ability to focus on the team's key priorities in supporting Flexport ...
-
Executive Assistant
2 weeks ago
University of Miami Miami, United StatesCurrent Employees: · If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here $) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please re ...
-
Executive Assistant
1 week ago
NewVine Employment Group Miami, United StatesJob Description · Job DescriptionOverview: Join NewVine Employment Group as an Executive Assistant, where you'll serve as the backbone of our operations, seamlessly managing administrative tasks while embodying our company's values as the face of our organization. In this role, y ...
-
Executive Assistant to the CEO
1 week ago
IBKUL Miami, United StatesWe are currently seeking an experienced Executive Assistant to join our team at IBKUL. As the Executive Assistant to the CEO, you will play a pivotal role in providing comprehensive assistance to our CEO, enabling them to focus on strategic initiatives and maximize productivity. ...
-
Executive Assistant to President
14 hours ago
United Way Miami Inc Miami, United States: Salary Range: $66,900-$85,000 annually · Hybrid Schedule: 2 days from home and 3 days on-site · Benefits (The Good Stuff) · Exempt (Salary): 3 WKS+ Vacation Paid* · 12 Paid Holidays · 12 PTO Paid Days · Competitive Health Benefits Package · Wellness Program Reimbursements up to ...
-
Executive Assistant
3 weeks ago
gems group, Inc. Miami, United StatesJob Description · Job DescriptionThe gig – Overview · As an executive assistant, you have the opportunity to play a crucial role in supporting our Senior Leadership Team (SLT) & CEO and making a real impact on the success of gems. Your organizational skills, attention to detail, ...
Senior Executive Assistant - Miami, United States - Flexport, Inc.
Description
About Flexport:
At Flexport, we believe global trade can move the human race forward. That's why it's our mission to make global commerce so easy there will be more of it. We're shaping the future of a $8.6T industry with solutions powered by innovative technology and exceptional people.
Today, companies of all sizes-from emerging brands to Fortune 500s-use Flexport technology to move more than $19B of merchandise across 112 countries a year.
The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world.
At a valuation of $8 billion, we're experiencing record growth and are proud to have the support of the best investors in the game who believe in our mission, solutions and people.
Ready to tackle global challenges that impact business, society, and the environment? Come join us.Senior Executive Assistant
The opportunity:
We're looking for an Executive Assistant to support three Vice Presidents that manage our Engineering Business Units and Air Business Unit.
You'll work alongside these leaders to maximize their ability to focus on the team's key priorities in supporting Flexport's continued growth.
As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all-hands meetings and employee engagement activities).
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important.
In this role, you'll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.
(This position has an in-office requirement of at least 3 days a week)You will:
You should have:
Don't be Our mission is to make global commerce so easy there will be more of it.
That's why it's important to bring people from diverse backgrounds and experiences together with our industry veterans to help move the global logistics industry forward.
We know this industry is complex.That's why we invest in education starting day one with Flexport Academy, a one week intensive onboarding program designed specifically to set every new Flexport employee up for success.
The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations.
Within the range displayed, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and / or training.
The US base salary range for this position: (exclusive of bonus, equity and benefits.)$83,243-$95,000 USD
At Flexport, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce.
All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.
Senior Executive Assistant professionals in Miami
-
Julia Moorhead
Marketing Event Specialist
-
Claudio Aurelio Saravia
Customer care agent
-
Mackenzie McCloud
Health/Wellness Professional
-
Lazaro Moreno
Seasoned Project Manager
-
Chiara Cates
Traveling teacher looking for a new experience to share with my kids
-
Marisol Matias Mateo
Medical Assistant