officer coordinator, medical staff administration - Los Angeles, CA , USA, United States - Abacus Service Corporation

Description

Description:

CANIDATE MUST BE WILLING TO COMPLETE ALL NEEDED VACCINATION SCREENINGS- NO TIME OFF WILL BE APPROVED DURING THE INITIAL 13 WEEKS.

PLEASE REVIEW SCREENINGS AND TIME OFF EXPECTATION PRIOR TO SUBMITTING.


Assignment Information

Medical Enterprise:
Keck Medical Center of USC/Keck Medicine of USC


Department:
Medical Staff Administration


Cost Center:
8710

PCC/RMG #: 17377

USC Address where the work is being performed? Keck Hospital of USC

Will this position be virtual/remote, onsite, hybrid? ONSITE in office

If remote will USC be providing equipment? n/a



Job Title:
Officer Coordinator, Medical Staff Administration


Number of needs:
Work assignments should be file for previous temp


Target start date:

ASAP

Duration of Assignment:
Covering for Office Coordinator who is on pregnancy leave 13 weeks at this time but could extend

Work hours: 8:30 am 5:00 pm


Timecard Approver:
same as above


Dress code:
According to Hospital policy


Parking/Cost:
At candidates expense $20/day


Job Description:
See attached.

Medical Enterprise - Non-Clinical Onboarding

CORE Background

Background

Social Security Trace

7 year worked and lived found by SSN Trace

County Criminal F&M - 7 year

Federal Criminal - 7 year

Widescreen Plus National Criminal Search

National Sex Offender Registry

Healthcare Sanctions State

OIG/SAM

Application

Temporary Work Agreement

Harassment & Discrimination Pamphlet

Education HS Diploma

Employment 3 Employers Must verify 2 out of 3


HIPPA
HEALTH/MEDICAL SCREENS

**Note: ALL IS BILLABLE EXCEPT FOR DRUG SCREEN

• Bloodwork (Titers) to show they are immune to MMR (Measles, Mumps and Rubella), Varicella (Chickenpox) & Hepatitis B.

Or in the event that they do not have this


Provide proof they had injections (shot records):
MMR Series of 2

Varicella Series of 2

Hepatitis B series of 3

• TB Test(yearly)

Date test was done

Must have been read within 24 to 48 hours of the test

Results must have millimeters of induration

In case of positive TB history, must present chest xray results

• Influenza for Current Flu Season Flu shot is ONLY good for the season which is 11/1 through 3/31. If they start on April 1 they don't need the vaccine until this next fall. It is recommended for Workers to wait and get the vaccine AFTER Sept 1st.
• COVID VACCINATION: Fully vaccinated with Covid-23-24 Vaccine. The facility accepts signed personal/religious/medical exemptions approved by EHS.
• Drug Screen - 10 panel - Must be taken

USC Medical Enterprise Customer Requirement:

MUST BE FULLY VACCINATED
Working Job Title

Office Assistant

Markup Category

Admin/Clerical

Shift Details/Expected Working Days and Hours


SEE JD
Dress Code/Special Attire


SEE JD
Does this position require driving?

No

Will resource have direct patient contact?

No

HIPAA training required?

No

Nearest Parking Location


SEE JD
Will job responsibilities include working directly with minors?

No

Does the position allow for the worker to be virtual/remote?

No

Shore Options Available for this Position

Onshore Only

Hours per Day
12

Hours per Week
36

Total Hours


Attachment:
1

Job Description


JOB INFORMATION

Job Code:
Q4600


Job Title:
Q4600 - Office Coordinator CM


FLSA Status:
Non-Exempt


Cost Center:
CM Med Staff


JOB SUMMARY
As an integrated part of the department, this position provides coordination of office flow and activities. Offers support in

coordinating and maintaining files and data activities in an efficient manner. Provides clerical support to the department

staff.


DEPARTMENTAL SPECIFIC SUMMARY
As an integral part of the Medical Staff Administration, this position provides coordination of office flow and activities and

facilitates activities within the Medical Staff Administration Office. This position also coordinates assigned credentialing

duties related to onboarding for new Medical Staff members and Allied Health Professionals, data entry, preparing of board

letters, and other duties outlined in this job description. Offers support in coordinating and maintaining and data activities in

an efficient manner. Provides other clerical support as needed.


JOB QUALIFICATIONS:
Education

Req Pref Degree Field of Study Education Details

X High school or equivalent

Additional Education

Check here if experience may substitute for some of the above education and describe how.

Work Experience

Req Pref Work Experience Experience Level

X 1 year Experience in an acute care facility or large healthcare

organization in which duties included multiple tasks

Knowledge, Skills and Abilities

Req Pref Functional Skills

X Excellent skills in use of personal computer software programs including but not limited to MS Word, PowerPoint,

and Excel.

X Must be well organized and work independently with minimal direction

X Knowledge of medical terminology preferred.

X Working knowledge of Information systems, Medical Staff credentialing, and/or multi specialty Graduate Medical

Education program experience preferred.

2

Licenses/Certifications

Req Pref Select Licenses/Certifications Enter Additional Licenses/Certifications

X Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire

and maintained by renewal before expiration date. (Required

within LA City only)

X Certified Professional in Medical Services

Management (NAMSS)

Valid CPMSM or CPCS by the National Association of Medical Staff

Service


JOB ACCOUNTABILITIES

Office Coordinator functions:
Responsible for Monthly Medical Staff meeting calendar, including booking meeting rooms, maintaining calendar grid and

catering request.

Responsible for maintaining the Medical Staff Administration Page on the Intranet.

Distributes Monthly Medical Staff meeting calendar

Transcribes daily huddle notes for references and Department Meetings minutes

Responsible for uploading Quality Profiles for Reappointments and Provisional Reviews

Creates Board letters following each Governing Board meeting within 10 business days of Governing Board approval.

Responsible for depositing, tracking and entering yearly dues for Medical Staff and Allied Health Professionals

Responsible for ordering and maintaining supplies for the department.

Responsible for outside affiliation request.

Answers all incoming calls in a timely manner, provides courteous and professional phone support

Assist with Director's meeting Scheduling - Coordinates meeting dates and times with all participants. Arranges for

conference rooms or other meeting locations, audio-visual equipment, or catering services as needed. Attends meetings

and types minutes of meetings as requested.

Office Maintenance - Orders and maintains office supplies; assists in care and maintenance of departmental equipment.

Assures documents are prepared and sent to the Office of Integrated Credentialing for individual credential files and

scans/uploads into Credentialing Data Base.


Accreditation:
Maintains current knowledge of Regulatory standards.

Maintains current knowledge of Medical Staff Bylaws, General Rules and Regulations, and AHP Rules and Regulations.


Legal/Risk Management:
Maintains current knowledge of legal principles of credentialing.

Maintains current knowledge of State and Federal confidentiality laws affecting physician and Medical Staff and Allied

Health Professional staff record keeping.


Information Technology:
Assists with maintaining database on all Medical Staff and Allied Health Professionals

Responsible for assigning PBAR numbers and issuing/tracking for other departments.

Demonstrates proficiency with Microsoft Office applications.

Uses credentialing data base for assigned duties for data entry, including board approval dates, privileges and uploading

documents.

Facilitates new and existing Medical Staff and Allied Health Professional staff On boarding that includes, badge, parking, IT

and Imprivata Access.

Attends New Medical Staff and Allied Health orientation as scheduled/assigned


Guest Relations:
Projects cooperation and hospital core values to all customer groups.

Other Duties as assigned.

Other Requirements


Essential:
Emergency Response/Recovery Essential Mandated Reporter

In the event of an emergency, the employee

holding this position is required to report to

duty in accordance with the university's

Emergency Operations Plan and/or the

employee's department's emergency response

and/or recovery plans. Familiarity with those

plans and regular training to implement those

plans is required. During or immediately

following an emergency, the employee will be

notified to assist in the emergency response

efforts, and mobilize other staff members if

needed.

A mandated reporter who in his or her professional

capacity has knowledge of, or reasonably suspects

a person who is under the age of 18 years, elderly,

or a dependent adult has been the victim of abuse

or neglect must report the suspected incident.

The reporter must contact a designated agency

immediately or as soon as practically possible by

telephone or in writing within 36 hours. By virtue

of the associated job duties, this position qualifies

as a mandated reporter as required by state law


and USC's policy at:
3

Physical Requirements

Physical Requirements N/A Rarely Occasionally Frequently Constantly

Balance X

Bend X

Climb X

Crawl X


Feel:
Perceiving attributes of

objects, such as size, shape,

temperature by touching of skin,

particularly that of fingertips.

X

Fine manipulation and


flexion/extension and pinching:
right, left, or both hands

X

Hear X

Use a keyboard/mouse X

Kneel/Squat X


Machinery:
Heavy Machinery, hand

tools, high voltage equipment

X


Power grasping:
right, left, or both

hands

X

Reach (above shoulder) X

Reach (below shoulder) X

Repetitive motion X


Simple grasping:
right, left, or both

hands

X

Sit X

Communicate effectively (typically

through speaking)

X

Stand X

Travel (including local travel) X


Twist, turn or tilt:
neck, waist X

Walk X

Produce written product X

Unassisted

Weight

Carry Light lbs.)

Lift Light lbs.)

Pull Light lbs.)

Push Light lbs.)

Visual Acuity Requirements

The worker is required to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a

computer terminal; and/or extensive reading. Though these tasks are typically performed via close, visual acuity,

reasonable accommodations would allow an employee with a disability to accomplish the same task without using vision.

The worker is required to perform an activity that typically requires close visual acuity, such as visual inspection involving

small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or

assembly or fabrication parts at distances close to the eyes.

The worker is required to have close visual acuity to operate motor vehicles and/or heavy equipment.

The worker is required to have close visual acuity to determine the accuracy, neatness, and thoroughness of the work

assigned (i.e., custodial, food services, general laborer, etc.) or to make general observations of facilities or structures

(i.e., security guard, inspection, etc.)

4

Environmental Conditions

Confined Space

Outdoor Exposure

Extreme temperatures

Vibrations

Potentially hazardous materials/conditions

Potential allergens/irritants

Noise Exposure

Access to Protected Health Information

No access to patient protected health information

Access to general patient information (e.g. census lists, room lists)

Access to patient clinical information and records (e.g. medical records)

Access to patient financial information and records (e.g. billing records)

Access to administrative information and records containing patient information

Treatment (need to access to provide direct clinical care)

Payment (need access to register, charge, bill and/or collect for services rendered to patients)

Operations (need access to perform duties in support of patient care and to maintain/administrate the hospital)

Other

Patient Populations Served


Age Specific Population:
Young Children: 2 to <4 years

Older children: 4 to <14 years

Adolescent: 14 to <18 years

Young Adult: 18 to <40

Middle Adult: 40 to < 65 years

Older adult: 65 to < 75 years


Geriatric:
> 75 years

No direct patient contact under normal circumstances


Specialized Population:
Bariatric

Cystic Fibrosis

Transplant

Orthopedic

Surgical patients

Dialysis

Oncology


Other:
No direct patient contact under normal circumstances

Blood-borne Pathogen Exposure

Category I Job usually involves contact with patients or patient specimens. Exposure to blood, body fluids, non-intact

skin or tissue specimens, is possible.

Category II Job may expose employee occasionally or in emergency situations to blood, body fluids, non-intact skin or

tissue specimens.

Category III Job does not involve exposure to blood, body fluids, non-intact skin or tissue specimens. Employee does not

perform or help in Emergency medical care or first aid as a part of his/her job.